Project Document Manager - Site

United States Digital Space LLC; Newark (OH); On-site; USD 70,000 - 110,000; Full time

Job summary

United States Digital Space LLC in Millersport, Ohio, seeks a Site Project Document Manager to lead the full scope of document/records management for a major power-plant project.

You will manage ECMS/Aconex, develop project-level processes, train staff, and ensure schedules, quality and turnover plans, with relocation assistance available.

Qualifications

• Bachelor's degree or international equivalent required.
• 5–8 years of relevant experience in document management and/or 9–12 years total work exp.
• Experience managing a document management team using Aconex is essential.

Responsibilities

• Manage ECMS/Aconex and protect project records per standards.
• Develop project-level processes for document management programs.
• Plan scope, priorities, and train personnel for project duties.
• Lead and supervise the project document management team.
• Implement retention and turnover plans in coordination with records staff.
• Coordinate communications, plans, and handover documents with stakeholders.
• Prepare reports, metrics, and presentations on status and risks.
• Ensure onboarding, access, and training on ECMS for team members.

Skills

Aconex

ECMS

Document control

Project management

Excel

Team leadership

Education

Bachelor's degree (or international equivalent)

Tools

Aconex

ECMS

Microsoft Excel

Microsoft Word

Job description

Requisition ID: 298562

• Relocation Authorized: None
• Telework Type: Full-Time Office/Project
• Work Location: Millersport, OH

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to the company is our Vision, Values and Commitments . They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report .

Project Overview:

The project is a 1.3 GW simple-cycle power generation facility located in Millersport, Ohio, being constructed adjacent to a hyperscale data center campus. The facility includes multiple power generation technologies consisting of Solar Titan 130 gas turbines, Siemens SGT800 gas turbines, reciprocating engines, battery energy storage systems (BESS), substations, and associated balance of plant infrastructure. The scope includes major civil, mechanical, electrical, structural, underground utility, control systems, and commissioning works required to support phased energization and turnover of the facility. Construction will be executed through a combination of direct hire and subcontracted labor supported by modularization, pre-assembly, offsite warehousing, and advanced work packaging methodologies

Job Summary:

Under the direction of the Project Director/Managers, the Site Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for project. Relocation assistance is available

Major Responsibilities:

• Support the management of the project Enterprise Content Management System (ECMS), Aconex database while using the corporate and GBU standards, to include supporting the security model based on project needs, to register, distribute, transmit, file, and archive project records for a team in multiple locations.
• Develop project level processes and procedures to define work activities for the overall document management programs of these projects.
• Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for the projects.
• Establish/continue a strategy for the execution of tasks outlined in the contract or scope books and in line with Infra GBU Office and Administrative Services (OA&S) standard processes and procedures.
• Supervise and manage the project document/records management team.
• Development of and implementation of the records retention and turnover plans in coordination with the functional records manager.
• Development and implementation of other Project Document Management processes and procedures (communications plan, handover plan, etc.).
• Communicate effectively with project team members, clients, suppliers, subcontractors and field personnel to ensure quality, schedule, and budget are met as defined.
• Support quality assurance audits, internal technical reviews, client reviews, and external audits.
• Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
• Ensure supplier and customer documentation is processed within established schedule standards and procedures.
• Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
• Keep abreast of department technologies, techniques, and services that become available.
• Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
• Ensure training and training records for project document management and administrative personnel are current.
• Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
• Conduct presentations regarding project document management status and work process requirements, both internally and externally.
• Develop and implement the Document Management portion of automation and execution plans to include records and information management, document management, office administration, project closeout, records retention, and the ECMS.
• May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts.
• Coordinate project close-out activities inclusive of all functional groups represented on project.
• Work in an integrated team (client, partners, suppliers, and the company).
• Maintain ongoing visibility into the status of all items by preparing and distributing monthly reports to the function, summarizing key milestones, progress update risks, and upcoming actions.
• Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
• Coordinate with the O&A Functional Team to ensure they are aware of trends, risks, challenges, opportunities, and any other items as they relate to the project document/records management program.

Education and Experience Requirements:

• Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9-12 years of relevant work experience.
• At least 5 years of recent and advanced experience managing and training a document management team in using Aconex.

Required Knowledge and Skills:

• Must have the right to work in the U.S. without visa sponsorship.
• Must have a minimum of 5-8 years project-based experience performing document/records management with a full understanding on the configuration of the ECMS (Aconex), work processes, and coordination of project workflow with other entities. Experience must have been obtained within the past 10 years.
• Must have at least 5 years of recent and advanced experience managing and training a document management team in using Aconex. A proficiency test may be administered.
• Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. A proficiency test may be administered.
• Advanced analytical ability to build and maintain databases and presentations for project and functional management.
• Must be able to organize and prioritize assigned document management scope.
• Have strong interpersonal and customer service skills.
• Have ability to work flexibly and collaboratively across all levels of the organization.
• Must be flexible and able to accept and quickly adapt to changes in work focus.
• Must have project experience managing a document management team.
• Must be able to attend meetings away from the jobsite when requested by management teams.
• Must be able to report full time to project site location to perform work activities.

Total Rewards/Benefits:

For decades, the company has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, the company has the benefits to build a legacy of sustainable growth. Learn more at the company Total Rewards

Diverse teams build the extraordinary:

As a global company, the company has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

the company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]