Project Development Coordinator

I-Grace; Los Angeles, Northern (CA, KY); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Generous paid time off

Professional development opportunities

Life insurance

Commuter benefits

Employee referral bonus

Employee Assistance Program

Home & Auto discounts

Job summary

I-Grace in Los Angeles seeks a Project Development Coordinator to support proposals, business development, and client relationships across the full lifecycle of luxury residential projects. You will work closely with the SVP and Project Development Manager, coordinating intake, documentation, and collateral, and helping maintain momentum with owners, architects, and designers.

This role blends administrative precision with client-facing communication in a fast-paced environment and offers growth

Qualifications

• BA or related degree; equivalent construction experience.
• Experience with high-end residential projects and luxury brands.
• Ability to read architectural drawings.
• Proficiency in CAD, Bluebeam, and Adobe Creative Suite.
• Excellent written and oral communication skills.
• Valid driver's license; travel for client-facing needs preferred.

Responsibilities

• Act as initial contact for clients, architects, and designers on new projects.
• Support SVP and Manager in driving prospective projects and maintaining momentum with stakeholders.
• Attend networking and events representing I-Grace.
• Coordinate intake, development, and documentation of new opportunities.
• Keep notes and create reports on relationships and active prospects.
• Assist with proposals and materials for RFPs, editing copy, and creating graphics using InDesign, Creative Cloud, Bluebeam, and Excel.
• Document and organize prospective project information and scopes of work.
• Organize and submit prospect approval forms.
• Partner with teams to develop client touchpoints and engagement initiatives.
• Learn portfolio and stay current on active projects and relationships.
• Assist SVP in preparing for internal Business Development meetings.

Skills

Communication

Organizational skills

Attention to detail

Client-facing

Time management

Education

BA in Architecture/Construction Management

Tools

CAD

Bluebeam

InDesign

Photoshop

Illustrator

Adobe Creative Cloud

Excel

Job description

ABOUT THE COMPANY

I-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients. We are known for the depth of our partnerships with owners, architects, and designers, and for the care and precision we bring to every project we undertake.

At I-Grace, quality and integrity are not aspirations; they are expectations. We are dedicated to providing a seamless, personalized experience at every stage of the client journey, from the first conversation to long after construction is complete.

POSITION OVERVIEW

The Project Development Coordinator is a client-facing support role within I-Grace’s Project Development Team, reporting to the Senior Vice President and supporting the cultivation of new project opportunities and the maintenance of relationships with owners, architects, and designers across the full lifecycle of a project.

Working closely with the SVP and Project Development Manager, this individual provides essential coordination and administrative support across proposals, business development initiatives, events, and digital collateral. The Project Development Coordinator brings a proactive, detail-oriented approach that keeps the team organized and client relationships well supported.

KEY RESPONSIBILITIES

BUSINESS DEVELOPMENT & RELATIONSHIP SUPPORT

• Act as an initial point of contact for clients, architects, and designers on new projects
• Support the SVP and Manager in driving prospective projects forward, maintaining momentum and regular communication with relevant stakeholders
• Attend networking, business development meetings, and events representing I-Grace
• Coordinate intake, development, and documentation of new project opportunities and inquiries
• Keep detailed notes and create reports on existing relationships and active prospects

PROPOSALS & PROJECT COORDINATION

• Assist with the development of proposals and solutions to client problems, coordinating I-Grace resources for implementation
• Support the creation of proposals and materials for Requests for Proposals (RFPs), including editing or drafting written copy, identifying relevant portfolio items, and creating graphics using InDesign, Creative Cloud, Bluebeam, and Excel
• Contribute to defining and developing scopes of work and potential corresponding phases of work
• Document and organize prospective project information including drawings, photographs, written reports, and scopes of work
• Organize and submit prospect approval forms

INTERNAL COLLABORATION & ADMINISTRATIVE SUPPORT

• Partner with all I-Grace teams to develop client touchpoints, gifting, seasonal outreaches, and engagement initiatives
• Learn I-Grace’s portfolio and stay current on the scope of active projects and relationships
• Assist the SVP in preparing for internal Business Development meetings; attend and take meeting notes
• Provide administrative assistance including expenses, scheduling, filing, and travel arrangements

BRAND & DIGITAL PRESENCE

• Assist with the organization and execution of events showcasing I-Grace
• As directed, organize, edit, and update I-Grace digital collateral and digital portfolio
• Manage and update the contact database

QUALIFICATIONS

• Minimum 1–2 years’ experience in architecture, interior design, project management, or high-end residential private property management
• BA in Architecture, Construction Management, or a related field; or equivalent construction experience
• Experience working on high-end residential projects and/or within luxury brands
• Ability to read and understand architectural drawing sets
• Knowledge of technical architectural components, formal architectural styles, and corresponding phases of the design process
• Proficiency in CAD, Bluebeam, and Adobe Creative Suite including InDesign, Photoshop, and Illustrator
• Excellent written and oral communication skills
• Excellent organizational skills and strong attention to detail
• Valid driver’s license with a clean driving record; preferred for client-facing travel throughout the New York area

THE IDEAL CANDIDATE

The ideal Project Development Coordinator is an organized, proactive professional who takes pride in delivering consistent, high-quality support across every aspect of the role. You are a strong communicator who listens well, follows through on every task, and understands that the quality of your work directly shapes the client experience.

You are comfortable wearing many hats, moving between administrative tasks and client-facing moments with equal care and attention to detail. You are eager to learn the business from the ground up, ask the right questions, and contribute meaningfully to a high-performing team.

You thrive in a fast-paced environment, take ownership of your responsibilities, and bring a positive, solutions-first attitude to everything you do. A “no job too small” mindset is not just something you understand; it is how you naturally operate.

COMPENSATION & BENEFITS

Salary: $75,000 – $100,000 annually, based on experience.

• Health insurance – medical with virtual visits and health advocate availability, dental and vision
• 401(k) with company match
• Generous paid time off
• Professional development opportunities
• Accident, Critical Illness, and Hospital Indemnity Insurance
• HSA & FSA
• $50,000 employer-paid life insurance
• Commuter benefits
• Legal Plan benefits
• Identity & Fraud benefits
• Pet Solution benefits
• Employee referral bonus
• Employee Assistance Program
• Home & Auto discounts and more

WHY JOIN US

This is an opportunity to build your career at the intersection of luxury, design, and construction in one of the world’s most dynamic residential markets. As Project Development Coordinator, you will gain hands‑on experience across business development, client relations, and project coordination in Los Angeles, working alongside a team that sets the standard for excellence, integrity, and service in the industry.

EQUAL OPPORTUNITY & ETHICAL STANDARDS

We are committed to fostering a professional environment grounded in respect, integrity, and equal opportunity. All employees are expected to uphold the highest ethical standards in all business practices and interactions.