Project Design Coordinator

Hawthorne House | Hawthorne To-The-Trade; Athens (GA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A prominent interior design firm in Athens, Georgia, is seeking a Design Project Coordinator to oversee projects from specification to installation. This role requires strong project management skills and knowledge of the furnishings industry. Candidates should have a relevant bachelor's degree and excellent communication abilities. This position is full-time and may be remote or hybrid, with compensation based on experience and performance incentives.

Qualifications

• Experience in project coordination or logistics in the furnishings and lighting industry.
• Familiarity with creative tools like Canva.
• Ability to manage competing priorities in a fast-paced setting.

Responsibilities

• Oversee projects from sale through delivery and installation.
• Coordinate purchase acknowledgments, shipping schedules, and timelines.
• Track projects, freight, and vendor correspondence.

Skills

Project coordination

Interior design operations

Vendor processes knowledge

Excellent communication

Organizational skills

Education

Bachelor’s degree in interior design or related field

Tools

Microsoft Office Suite

Monday.com

AutoCAD

Job description

The Design Project Coordinator serves as the operational anchor for Hawthorne House projects, ensuring each design, furnishing, and lighting project moves efficiently from specification to installation.

Working closely with the Showroom Sales Specialist, this role bridges clients, vendors, and internal teams to maintain seamless communication, clear documentation, and timely execution.

Founded over 20 years ago, Hawthorne House is known for its long-standing relationships and trust within the design community. The Design Project Coordinator plays a vital role in sustaining that legacy by ensuring every project is organized, precise, and professionally managed.

This position may be remote or hybrid, offering flexibility while maintaining close collaboration with the Athens showroom team.

Responsibilities

1. Oversee projects from sale through delivery and installation across all Hawthorne House programs.
2. Communicate regularly with clients, vendors, and the internal team, delivering timely updates and client progress reports.
3. Coordinate purchase acknowledgments, shipping schedules, and installation timelines to keep projects on track.
4. Track all projects, freight, and vendor correspondence to ensure accuracy and budget alignment.
5. Maintain organized documentation, including quotes, invoices, and delivery records.
6. Anticipate delays or issues, propose solutions, and communicate proactively with team members and vendors.
7. Partner with the Showroom Sales Specialist to align project details, priorities, and client communication.
8. Support business development and marketing with project updates, photography, and completion documentation.
9. Manage multiple projects simultaneously with precision, professionalism, and consistent follow-through.
10. Contribute to ongoing improvements in project systems, documentation, and workflow.

Qualifications

• Experience in project coordination, interior design operations, or furniture and lighting logistics.
• Bachelor’s degree required, preferably in interior design, decorative arts, or a related field.
• Strong knowledge of vendor processes, lead times, and project tracking in the furnishings and lighting industry.
• Proficiency with Microsoft Office Suite, including Excel, and Adobe Acrobat.
• Familiarity with project management software such as Monday.com and creative tools such as Canva.
• Experience with AutoCAD, SketchUp, or related design software is a plus.
• Excellent communication and organizational skills with meticulous attention to detail.
• Self‑motivated and dependable with proven ability to manage competing priorities in a fast‑paced setting.

Ideal Attributes

You are a structured, solution‑driven professional who thrives on order and communication. You take pride in seeing projects move smoothly from concept to completion, embodying the Hawthorne House standard of precision and service.

Position Details

This is a consistent, full‑time position, Monday through Friday from 9:00 a.m. to 5:00 p.m. The role may be remote or hybrid, offering flexibility for candidates both within and outside the Athens, Georgia area. Projects are managed through digital platforms and regular collaboration with the showroom team.

The position requires reliability during standard business hours and coordination with sales and design teams to maintain project flow and client satisfaction.

Compensation

Compensation is commensurate with experience and may include a base salary with performance‑based incentives.

Seniority level

Associate

Employment type

Full‑time

Job function

Project Management

Industries

Wholesale Furniture and Home Furnishings and Interior Design