Project Delivery Manager – Facility Operations

Seattle Finance and Administrative Services; Seattle (WA); On-site; USD 108,000 - 162,000; Full time

Job summary

Seattle Finance and Administrative Services is seeking a Manager 1, Property & Facility Management to lead contracting, compliance, and vendor oversight for City projects in Seattle. You will supervise a multidisciplinary team of three, coordinate with tenant departments and consultants, and ensure adherence to City procurement rules, regulatory standards, and project delivery deadlines.

On-site work three days per week with site travel.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, Facility Management, Public Administration, or related field.
• Minimum three years of project management, contracting, or compliance experience in public sector facilities.
• One year of supervision of multidisciplinary teams and vendor oversight.

Responsibilities

• Oversee contracting compliance for small- to mid-level projects per PC policies.
• Classify work as public works, purchased services, or consultant services.
• Maintain consultant contracting program including scope, amendments, and Equal Benefits compliance.
• Coordinate with Facility Maintenance and Property Management on shutdowns and access.
• Represent Project Delivery in senior stakeholder presentations.

Skills

Public works contracting

Contracting compliance

Vendor oversight

Project management

Education

Bachelor’s degree in Construction Management, Engineering, Architecture, Facility Management, Public Administration

Job description

Position Description

About Us

FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.

The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service.

Job Responsibilities

Contracting & Procurement Oversight

• Serve as FO’s contracting compliance authority for all small- to mid-level projects, ensuring adherence to Citywide Purchasing & Contracting (PC) policies.
• Ensure correct classification of work as public works, purchased services, or consultant services in accordance with City guidelines.
• Ensure proper City Purchasing and Contracting procurement methods used for FO led projects.
• Maintain FO’s consultant contracting program, including scope development, amendments and supplements, WMBE inclusion strategies, Equal Benefits compliance, and adherence to City of Seattle Purchasing & Contracting rules.

Regulatory Compliance & Documentation

• Oversee FO’s regulatory documentation and audit readiness for Fire/Life Safety, sprinklers, elevators, NPDES, and other compliance programs.
• Coordinate site-verification work performed by Project Delivery staff to confirm vendor work completion, documentation accuracy, and corrective action completion.
• Maintain audit-ready documentation for all compliance-driven projects.

Operational Coordination

• Partner closely with Facility Maintenance and Property Management staff to coordinate shutdowns, access, escorts, operational impacts, and ensure contracting pathways are validated.

Systems & Data Integration

• Manage project delivery using Asset Planning systems and data.
• Ensure project documentation, asset updates, and compliance records are integrated into FO’s data systems.

Team Leadership

• Supervise a multidisciplinary team of three and provide coaching, workload management, and performance evaluation.
• Foster a professional, inclusive, and collaborative team culture.

Stakeholder Engagement

• Build strong relationships with tenant departments, consultants, contractors, regulatory agencies, and FO leadership.
• Represent Project Delivery in presentations to FO leadership, FAS executives, and other City stakeholders.

Qualifications

• Bachelor’s degree in Construction Management, Engineering, Architecture, Facility Management, Business Administration, Public Administration, or a related field.
• Three (3) years of experience in project management, public works contracting, consultant procurement, regulatory compliance, or managing vendor performed facilities work;
• One (1) year of experience supervising or leading multidisciplinary teams in a public-sector, facilities, construction, or technical project delivery environment.
• Experience managing small- to mid-level capital or compliance driven projects, including scope development, contracting, documentation, and vendor oversight.
• Current Washington State Driver’s License or evidence of equivalent mobility is required for travel to worksites located throughout Seattle.

Other combinations of education, training, and experience will be evaluated on an individual basis for comparability. Experience to education equivalency: two years of experience as described above is equivalent to a bachelor’s degree in a related field.

The Most Successful Candidates Will Have

• Knowledge of public works contracting, including unit price contracts, Small Works Roster, and competitive solicitations.
• Knowledge of City of Seattle public works process, consultant contracting and procurement methods.
• Experience managing consultant contracts, including scopes, amendments, WMBE inclusion, Equal Benefits compliance, and performance evaluations.
• Experience overseeing regulatory compliance programs, such as Fire / Life Safety, sprinklers, elevators, NPDES, or other code driven inspections.
• Experience coordinating with maintenance operations on shutdowns, access, escorts, and operational impacts.
• Strong project management skills, including scheduling, budgeting, documentation, and vendor oversight.
• Ability to interpret and apply City procurement rules, contracting policies, and regulatory requirements.
• Exceptional written and verbal communication skills, including the ability to explain technical contracting and compliance topics to non-technical audiences.
• Demonstrated ability to build collaborative relationships with Facility Maintenance, Capital Development, Purchasing & Contracting, consultants, contractors, and tenant departments.
• Ability to manage multiple priorities in a fast-paced environment with high visibility and compliance requirements.
• Sound judgment, problem solving, and risk-management skills, especially in contracting and regulatory contexts.

This position requires a minimum of three days per week of on-site work and requires frequent travel to work sites throughout Seattle, typically driving a city vehicle.

Additional Information

This position is classified as a Manager 1, Property & Facility Management. It is a regular, full-time Classified Civil Service position and is FLSA exempt (not eligible for overtime). The salary range for this position is $51.88 - $77.82 per hour or $108,325 – $162,488 annually.

Background Check

This position requires successfully passing a Criminal Justice Information Services (CJIS) background check. Duties of this role may require access to secure City facilities, restricted operational areas, or information systems connected to public safety functions. CJIS clearance ensures that employees who work in or around these sensitive environments meet federal and local security standards. Candidates must complete fingerprinting and all required CJIS screening before hire.

Why work at the City of Seattle?

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: Benefits - Human Resources | seattle.gov

Who May Apply

The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions regarding this bulletin or employment at Finance and Administrative Services, please send an email to [e-mail] . FAS promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us.

Candidate Notification

Many important notifications including interview or test invitations, result notices, and status updates will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [e-mail] to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Candidates can also check for notifications by logging into governmentjobs.com and viewing their profile inbox, which saves a copy of all emailed notices. It is the applicant's responsibility to take the above steps to view correspondence.

PLEASE NOTE: This job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.