Accounts Payable Technician II - BU

City of Seattle; Seattle (WA); On-site; USD 46,000 - 54,000; Full time

Job summary

The City of Seattle seeks an Accounts Payable Technician II to manage AP, PO, CC, and AM functions within the ABS Division. Strong accounting knowledge and City procedures are required to ensure accurate processing, vouchers, and reconciliations, while delivering high customer service levels.

The role emphasizes collaboration, training support, and backup coverage, with onsite work and potential for hybrid arrangements based on needs.

Qualifications

• Two years accounting or bookkeeping experience or one year as Accounting Technician I.
• Experience with PeopleSoft or an equivalent ERP system is preferred.
• Proficiency in Excel and basic SQL understanding.

Responsibilities

• Process AP/PO/CC/AM functions and related vouchers in City systems.
• Prepare invoices, travel and training payments, and reconcile accounts.
• Maintain internal controls and assist with training and backups.

Skills

Self-starter

Organizational

Communication

Problem solving

Attention to detail

Tools

PeopleSoft

Excel

PowerPoint

SQL queries

Job description

The City of Seattle is seeking a qualified applicant to join the Accounting and Budget Services (ABS) Division for an Accounts Payable Technician II (Accounting Technician II-BU) position.

The Accounting Tech II position performs a full range of Accounts Payable (AP), Purchase Orders (PO), Credit Card (CC), and related Asset Management (AM) functions. This position requires knowledge of basic accounting as well as the City and departmental procedures and practices, fully engages in the preparation, operation, maintenance, and reconciliation of accounting transactions while ensuring a high level of customer satisfaction.

ABOUT US

FAS is often the public's first interaction with the City of Seattle, operating as a customer-focused front door that assists with everything from paying utilities or reporting a pothole to requesting public information or even adopting a new pet.

The 500-plus employees of FAS span across 10 divisions and work behind-the-scenes providing critical functions, like managing 120 City facilities—including police and fire stations—overseeing the City's neighborhood customer service centers and Customer Service Bureau and making sure minority-owned businesses can equitably compete for City contracts. No matter the need, FAS is here—at your service.

• Perform a full scope of departmental AP/PO/CC/AM functionsincluding:
  • Create and maintain PO’s, process change orders and requisitions, monitor encumbrances and funds available.
  • Process invoices, lease schedules, special payment requests, travel and training, employee cash advances, and petty cash by creating vouchers or performing uploads in PeopleSoft 9.2 (City Finance System); match source documents (PO, receipt, invoice); and verify pricing for products, services, shipping/freight.
  • Calculate invoice amount and discount, sales tax and use tax as appropriate.
  • Ensure invoice coding is correct, resolve control group's out-of-balance errors, and prepare voucher or journal corrections.
  • Review and reconcile travel and training account.
  • Understand and apply payments correctly to the city’s procurement contracts, and understand the interactions between the A/P system and the city’s contracting management system.
  • Identify costs to be billed back to customer departments and prepare journal entries for interdepartmental billings.
  • Process and approve commercial card transactions. Maintain good internal controls and compliance on the uses of the City's commercial cards.
  • Capitalize assets purchased through APPO system.
• Assist in training and implementation of new accounting procedures and methods. Ensure transactions processed following the City's policies, guidelines, and procedures.
• Serve as a backup for other Accounts Payable staff.

Minimum Qualifications:

Two (2) years accounting and/or bookkeeping experience or one (1) year of work experience as an Accounting Technician I.

(Or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class.

The most successful candidates will possess the following:

• Highly motivated self-starter who works well in a continuously changing environment. Ability to perform independently, exercise judgment, and demonstrate solid problem-solving skills.
• Ability to estimate timelines and resources to accomplish a task, effectively monitor progress, and make frequent status reports. Strong organizational skills and attention to details.
• Results oriented, able to handle multiple priorities, and success in a fast-paced environment with varied accounting responsibilities.
• Strong interpersonal and communication skills. Demonstrate excellent collaboration as well as oral and written communication.
• Commit and dedicate to daily work. Be responsible and accountable. Take pride in the accuracy, quality, and completion of work.
• Working knowledge of PeopleSoft financial system, Microsoft Office (e.g., Excel, Word, PowerPoint), and basic knowledge of using SQL queries.

Work Environment

This position requires a minimum of three days per week of onsite work. Alternative Work Arrangements and hybrid telework schedules for work conducted in a normal office environment may be considered and will be based on operational needs and consistency with City policies.

This position is classified as an Accounting Technician II-BU. It is Civil Service represented, FLSA non-exempt and is eligible for overtime. The full range for this step-progression position is $33.72 - $39.18 per hour.

Background Check:

Applicants must successfully pass a background check, which will be conducted in accordance with Seattle’s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.

Why work at the City of Seattle?

The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits.

Who May Apply:

The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, medical condition, or pregnancy. The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experiences. If you have questions regarding this bulletin or employment at Finance and Administrative Services, please send an email to [e-mail]. FAS promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us.

CANDIDATE NOTIFICATION:

Many important notifications including interview or test invitations, result notices, and status updates will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add [e-mail] to your email address book and to the list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Candidates can also check for notifications by logging into governmentjobs.com and viewing their profile inbox, which saves a copy of all emailed notices. It is the applicant's responsibility to take the above steps to view correspondence.