Project Cost Administrator 1

Convergint; West Valley City (UT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental & Vision Plan

401K Matching Plan

Tuition reimbursement

Colleague Assistance Program

Paid time off

Job summary

Convergint is hiring a full-time Project Cost Administrator to coordinate legal reviews, set up projects in Spectrum, review costs, and support monthly forecasts. You will collaborate with stakeholders to identify cost drivers and ensure timely billing and financial reporting.

The role emphasizes accurate cost tracking, efficient invoice processing, and proactive communication with PMs to manage profitability. A strong attention to detail and teamwork are essential.

Qualifications

• Solid interpersonal and verbal communication skills.
• Experience with financial analysis, cost control, and reporting.
• Good accounts receivable knowledge and customer service focus.
• Detail oriented with strong organizational abilities.
• Ability to work in a team and adapt to change.

Responsibilities

• Coordinate contract legal reviews and signatures with stakeholders.
• Monitor and report project costs, billings and forecasts.
• Assist with monthly WIP reviews and revenue forecasting.
• Support accounts receivable to ensure timely payments and resolve issues.
• Prepare and review project invoices and GL coding details.
• Run monthly and weekly financial reports and monitor margins.

Skills

Communication skills

Customer service

Attention to detail

Time management

Team orientation

Cost accounting

Financial analysis

Education

College degree or trade school

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join our amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assist with monthly financial forecast, and progress billing preparation. Working closely with stakeholders to identify any project concerns with respect to delivery and cost. Works with managers to monitor and manage financial performance against monthly forecast and profit plan. As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Cost Administrator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Coordinates contract legal reviews and signatures. Ensures that all required documentation is signed and returned to customer. Coordinates COI’s and OCIP/CCIP documentation, if required.
• Books new projects and change orders, sends notifications of job bookings to internal stakeholders.
• Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions.
• Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.
• Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.
• Assists project managers and accounts receivable team to ensure timely payment of invoices.
• Acts as second level approver for all project accounts payables invoices.
• Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to manager.
• Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.
• Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.
• Monitors revenue on projects on a weekly basis and reports issues to manager.
• Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM’s approval.
• Maintains and tracks Subcontractor COI’s and lien waivers.
• Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.
• Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.
• Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.
• Runs month end financial reports and works with manager to achieve planned financial results.
• Runs financial reports and works with manager and PM’s to forecast following month’s revenue and gross margin.
• Prepares and sends customer surveys monthly.
• Acts as “our customer’s best service provider” always, thereby ensuring Convergint is the customer’s 1st choice for service
• Performs other duties and responsibilities as requested or required

What You’ll Need

• Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Excellent Microsoft Outlook, Excel, and Word skills.
• Solid financial analytical skills including cost control and ability to interpret financial reports.
• Solid accounts receivable knowledge.
• Strong customer service skills.
• Strong attention to detail and results focused.
• Solid team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong organizational/time management skills.
• Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements

Education: College degree, trade school or equivalent experience

Preferred Experience: (but not required):

• 3 years bookkeeping or an accounting environment
• 3 years project cost accounting
• 2 years in a construction environment

Convergint is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.