Project Coordinator 2 (On-Site)

Convergint; La Palma (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401K Matching Plan

Life Insurance & Disability Plan

Wellness Program

Colleague Assistance Program

Paid Holidays & PTO

Job summary

Convergint is seeking a full-time Project Coordinator who thrives in a fast-paced, collaborative culture. You will support project administration from award through completion, coordinate with the Field Project Manager, and help ensure on-time delivery and accurate cost reporting.

You will utilize MS Outlook/Excel/Word to manage schedules, records, and communications, while developing financial acumen to monitor revenue, costs, and cash flow. A proactive, detail-focused approach is essential.

Qualifications

• Solid Microsoft Outlook, Excel, and Word skills.
• Solid organizational skills and the ability to handle multiple projects tasks simultaneously.
• Excellent attention to detail.
• Solid verbal, written and interpersonal communication skills.
• Shows initiative and proactive behavior.
• Adaptable and able to influence others with strong communication and presentation skills.
• Developing financial analytical skills including cost control.

Responsibilities

• Coordinate project requirements with the Field Project Manager.
• Maintain accurate records of job status, changes, material flow and control records for reports.
• Enter data for new projects and change orders into the accounting system.
• Provide project financial oversight including forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews (WIP).
• Establish project milestones and analyze costs; review actual vs estimated costs.
• Coordinate with Design Team for project design requirements when needed.
• Procure materials, supplies, and subcontractors for timely completion within budget.
• Communicate project schedules and changes to the customer and seek feedback to improve satisfaction.
• Work with Accounts Receivable to ensure timely payment.
• Identify risks and develop strategies to minimize impact and control deviations.

Skills

Microsoft Outlook

Microsoft Excel

Microsoft Word

Organizational skills

Attention to detail

Communication skills

Initiative

Adaptability

Cost control

Education

High School/GED or equivalent

Tools

Accounting system

Job description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. As a Project Coordinator you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
• Responsible for administrative aspects of assigned projects from award through completion including; but not limited to, planning, scheduling, subcontractor and material procurement, installation, invoicing, and close-out.
• Coordinate project requirements, related field tasks and activities with the Field Project Manager.
• Maintains accurate and up to date records of job status, job changes, material flow and other control records necessary for processing of internal and external reports.
• Enters data for new projects and change orders into the accounting system.
• Provide project financial oversight; including but not limited to, forecasting revenue, monthly invoicing, cashflow, and budget vs cost reviews (WIP reviews).
• Establish project milestones and analyze costs; Exposure to financial systems to review actual vs.
• estimated job cost and to provide timely and accurate project cost reports; identify reasons for low job site productivity and determine impact on the project; adjusts or corrects project plan and/or project cost estimates as necessary to meet financial goals.
• When required, coordinate with Design Team for project design requirements.
• Coordinates the procurement of materials, supplies, and subcontractors necessary for timely and cost-effective completion of the project within budget.
• Proactively communicate project schedules, project change proposals and related project activities on a regular basis with customer and seek to continuously improve customer satisfaction.
• Work with Accounts receivable team to ensure timely payment from customer.
• Act as “our customer’s best service provider” by providing timely updates on project, quickly addressing concerns, and by regularly seeking feedback on our performance.
• Identify potential project risks and develop/implement strategies to minimize impact and control deviations from estimated costs and project deadlines.
• Performs other duties and responsibilities as requested or required.

What You’ll Need

• Solid Microsoft Outlook, Excel, and Word skills.
• Solid organizational skills and the ability to handle multiple projects tasks simultaneously.
• Excellent attention to detail.
• Solid verbal, written and interpersonal communication skills.
• Shows initiative – engages in proactive behavior and looks for opportunities.
• Adaptable – responds effectively to changes in situation or information; ability to influence others and build consensus using strong written and verbal communication and presentation skills.
• Developing financial analytical skills including cost control.
• Basic ability to facilitate a collaborative working environment for customers and team members.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits:

• 10 Company Holidays and Paid Time Off starting at 13 days annually
• Fun & Laughter Day Off
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Competitive salary and compensation plan
• Vehicle reimbursement plan or company vehicle
• Corporate Social Responsibility Day
• Cell phone reimbursement (if applicable)
• Paid parental leave

Requirements:

Education: High School/GED or equivalent experience

Preferred Experience: (but not required):

• 1-3 years administrative support or office management or equivalent
• 1-3 years maintaining and registering in industry state licensing programs

Convergint is an Equal Opportunity Employer.

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Enthusiastic

Shows intense and eager enjoyment and interest

Team Player

Works well as a member of a group

Self-Starter

Inspired to perform without outside help

Goal Completion

Inspired to perform well by the completion of tasks

Financial

Inspired to perform well by monetary reimbursement

Ability to Make an Impact

Inspired to perform well by the ability to contribute to the success of a project or the organization

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.