Project Cost Accountant & Billing Specialist

Kform; Sterling (VA); On-site; USD 60,000 - 90,000; Full time

Job summary

Kform in Sterling, VA is seeking a Project Cost Accounting Bookkeeper who will manage daily bookkeeping, AP/AR, project costing, and payroll support in a fast‑moving engineering/manufacturing setting. You’ll reconcile accounts, code transactions to projects, prepare reports, and assist with close processes and government contract documentation as needed.

You’ll collaborate with project managers, purchasing, and leadership to ensure accurate financial data, strong controls, and timely billing and

Qualifications

• 3+ years of bookkeeping or accounting operations experience.
• Hands‑on AP, AR, reconciliations, and general‑ledger maintenance.
• Strong grasp of accrual‑based bookkeeping.
• Experience preparing customer invoices and maintaining billing support.
• Proficiency with accounting software and Microsoft Excel.
• Ability to organize and reconcile high volumes of transactions and documentation.
• Exceptional attention to detail and commitment to accuracy.
• Professional communication with employees, customers, vendors, and outside accountants.
• Reliability in meeting recurring deadlines without sacrificing quality.
• High discretion with financial, payroll, and personnel information.

Responsibilities

• Record and classify transactions; maintain a clean general ledger.
• Reconcile bank accounts, corporate cards, loans, and other balance-sheet accounts.
• Investigate discrepancies, resolve duplicates, and obtain missing documentation.
• Maintain electronic records of invoices, receipts, payments, and approvals.
• Support monthly, quarterly, and annual close routines.
• Prepare recurring bookkeeping summaries and reports for management.
• Receive, review, code, and enter vendor invoices.
• Verify invoices against purchase orders, receipts, or required approvals.
• Schedule payments in line with vendor terms and cash-management priorities.
• Reconcile vendor statements and resolve pricing or quantity issues.
• Maintain vendor profiles, remittance details, and required tax documentation.
• Monitor open purchase commitments and invoices awaiting approval.
• Help maintain the invoice log and cash application records.
• Track outstanding receivables and flag past-due balances.
• Apply customer payments accurately and keep backup documentation organized.
• Handle basic billing questions and route complex issues appropriately.
• Ensure all transactions are coded to the correct customer, project, or account.
• Review activity for completeness and elevate inconsistencies.
• Maintain orderly records for project-related financials and support billing packages.
• Track customer deposits and progress payments.
• Maintain separation of direct project costs from general operating expenses.
• Collect and organize timekeeping data for payroll processing.
• Coordinate payroll inputs with the external payroll provider.
• Maintain payroll files and supporting documentation.
• Review employee expense reports for completeness and receipts.
• Confirm proper documentation and coding of expenses.
• Assist with compiling payroll and contractor documentation for external processing.
• Match purchase orders, vendor invoices, receipts, and payments.
• Work with purchasing and operations to resolve quantity, price, or delivery variances.
• Assist with inventory reconciliations and valuation.
• Track customer-owned, consigned, or project-specific materials when required.
• Support documentation for serialized equipment, capital assets, tooling, and manufacturing equipment.
• Maintain fixed-asset records and depreciation schedules.
• Follow established approval, purchasing, expense, and payment procedures.
• Support segregation of duties and appropriate approval authority.
• Protect confidential employee, customer, vendor, and company information.
• Maintain records per retention requirements.
• Support tax preparation, insurance audits, financial reviews, and external accounting requests.
• Assist with documentation for government contracts, customer reviews, grants, or audits.
• Identify control gaps, recurring errors, and process improvement opportunities.
• Comply with confidentiality, cybersecurity, and export-control requirements.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

Excel Proficiency

Attention to detail

Education

Associate degree in Accounting

Bachelor’s degree in Accounting

Tools

ERP Software

Accounting Software

Microsoft Excel

Job description

Kform in Sterling, VA is seeking a Project Cost Accounting Bookkeeper who will manage daily bookkeeping, AP/AR, project costing, and payroll support in a fast‑moving engineering/manufacturing setting. You’ll reconcile accounts, code transactions to projects, prepare reports, and assist with close processes and government contract documentation as needed.

You’ll collaborate with project managers, purchasing, and leadership to ensure accurate financial data, strong controls, and timely billing and