Project Coordinator - Utility Engineering Compliance-Utility Systems Dept.

City of Port St. Lucie; Port Saint Lucie (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Port St. Lucie is seeking an experienced administrative/professional support specialist for its Utility Operations. This role supports executive management, coordinates compliance activities, and develops procedures and reports using Microsoft Office and PDF tools.

Qualifications include a high school diploma or GED with an associate degree preferred. Strong communication, organization, and problem-solving skills are essential, as is the ability to work independently and adapt to

Qualifications

• Requires ability to perform essential duties with minimal supervision.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Experience with office procedures, records management, and data retrieval is preferred.

Responsibilities

• Keeps City Mission, vision and values at the forefront of decisions; builds trust and provides excellent customer service.
• Ensures utility construction standards comply with local, state, and federal regulations.
• Monitors programs for regulatory compliance and coordinates with Utility Engineering staff.
• Updates standards and specifications annually for Commercial and Capital projects.
• Assists with SOP development for Utility Engineering duties and functions.
• Creates and updates PDFs, procedures, and policies for construction, locates, and design.
• Develops division masterplans, procedures and technical documents; maintains Qualified Products List.
• Creates PowerPoint presentations and Excel reports to support management.

Skills

Communication skills

Problem-solving

Organizational skills

Microsoft Office

Education

High school diploma or equivalent

Associate degree in office management/business administration or related field

Tools

Microsoft Office Suite

PDF creation/editing software

Excel

PowerPoint

Job description

Position Summary

The City of Port St. Lucie is an equal opportunity employer.

This position requires the applicant to successfully pass a drug screening. Provides varied, complex, responsible technical and professional support for utility operations and utility executive management. Responsibilities require the frequent use of tact, creativity, discretion, initiative, and independent judgment requiring advanced knowledge of the policies and procedures of the organization. Coordinates compiling, maintaining, and verifying. Facilitates the development of public trust and confidence in the City and its Utility.

Essential Duties

The following duties are illustrative for this position. The omission of specific duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Keeps the mission, vision and values of the City of Port St. Lucie and its Utility at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintaining high levels of work and productivity by generating innovative solutions to work situations.
• Ensures that utility system construction standards and specifications are in compliance with local, state, and federal regulations.
• Monitors utility programs/activities for compliance with local, state, and federal regulations.
• Coordinates with Utility Engineering staff to facilitate completion of compliance activities.
• Updates department standards and specifications annually for both Commercial and Capital projects.
• Assists with the development and updates of Standard Operating Procedures for various duties/functions within the Utility Engineering Division.
• Creates and updates PDF forms including Procedures and Policies for Construction, Locates, Administrative work, and Design, etc.
• Assists with the development of division masterplans, procedures, and other technical documents/reports.
• Revises and updates the Qualified Products List.
• Creates PowerPoint presentations, Excel spreadsheets and graphs.
• Researches, develops, and implements virtual office, virtual meetings, and virtual inspections procedures. Keeps up with cutting edge office and field technology.
• Serves as a resource for all staff relative to policies, procedures, and standards.
• Provides recommendations and potential solutions for day-to-day issues/concerns.
• Sets up and maintains specialized office files, both electronic and paper. Makes copies and files letters, reports, and related technical information in the prescribed manner, electronically and physically. Retrieves data for reports and assembles information for others’ use.
• Composes and types a variety of electronic and paper documents including correspondence, reports, forms, exhibits, maps, technical specifications, minutes of meetings, financial statements, memoranda, lists, checklists, schedules, manuals, booklets and other written materials or documentation utilizing Microsoft Office and PDF creation/editing software.
• Performs research and retrieval of records. Conducts statistical comparisons of information. Required to frequently use critical observation and problem-solving skills. Assists in the preparation and maintenance of department records.
• Collaborates with other internal areas including Public Works, Planning & Zoning, and Building Department.
• Transcribes notes and minutes for conferences, meetings, functions, etc. as required.
• Communicate and participate in regularly scheduled meetings.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

Graduation from an accredited high school or possession of an acceptable equivalency diploma. Graduation from an accredited college or university with an associate degree in office management, business administration, or a related field preferred. A