Project Coordinator - Temporary

Colgate University; Village of Hamilton (NY); On-site; USD 39,000 - 41,000; Part time

Job summary

Colgate University in Hamilton, NY is seeking a Project Coordinator (Temporary) to support Career Services and the four-year career development model. The role is part-time, with a minimum commitment of 25 hours per week and in-person work on campus, lasting through January 2027.

You will collaborate with staff to plan programs, engage alumni, and ensure timely delivery of events and materials. The ideal candidate balances independent work with teamwork, demonstrates strong organization, and has

Qualifications

• Bachelor's degree preferred; associate's degree plus three years of full-time experience will be considered.
• Strong organizational skills and meticulous attention to detail.
• Ability to balance independent execution with collaborative teamwork.
• Proficient with Microsoft Excel and Google Workspace applications.

Responsibilities

• Assist team to identify, engage, and steward alumni, parents, and professionals volunteering for career initiatives.
• Coordinate event management including catering, room reservations, printing, transportation, and staffing for large-scale initiatives.
• Develop outreach calendars, marketing strategies, and materials to promote student opportunities; ensure print and digital assets are accurate.
• Respond promptly to student and alumni questions.
• Ensure accurate tracking and reporting on program deliverables.
• Contribute to data entry and analyses measuring program impact.

Skills

Excel

Google Workspace

Education

Bachelor's degree preferred

Job description

Posting Details

Position Information

Job Category: Casual Wage

Position Title: Project Coordinator - Temporary

Full Time/Part Time: Part Time

Division: Student Outcomes and Professional Development

Department: Student Outcomes and Professional Development

Hiring Wage/Salary Range: $28.00 - $30.00/hour

Department Statement: This is an exciting time to join Career Services at Colgate, an institution committed to achieving best-in-class preparation to launch liberal arts students into a global, ever-changing workplace. Under Colgate's Third Century Plan, Career Services adopted a four-year career development model. By carefully harnessing Colgate's assets and providing extraordinary opportunities, this model aims for all students to have access to build core, practical skills and gain competitive experiences that prepare them for a lifetime of success. Approximately 85% of students are engaged in intentional, developmental, and individualized journeys of self-discovery and experiential education in partnership with the Career Services team. These efforts consistently result in more than 98% of graduates securing employment, graduate school admission, or a competitive fellowship within six months of graduation.

Accountabilities

Colgate's four-year career development plan prepares students to achieve excellent internship and post-graduate outcomes by guiding them to engage in high-impact advising, skill development, networking, and experiential learning. The project coordinator will work closely with the team to plan and facilitate programs that leverage Colgate's uniquely dedicated alumni network (e.g., Sophomore Connections). Typical responsibilities will include:

• Assist the team to identify, engage, and steward alumni, parents, and other professionals who volunteer for career-related initiatives. Track invitations and the flow of information from volunteers.
• Event management: coordinate with campus partners to orchestrate catering, room reservations, printing, transportation, event staffing, ITS support, etc. for large-scale initiatives.
• Collaborate with professional staff and interns to develop outreach calendars, marketing strategies, and materials that promote opportunities to students. Ensure all print and digital assets reflect a high level of accuracy.
• Independently respond to student and alumni questions promptly.
• Ensure accurate tracking and reporting on program deliverables.
• Contribute to data entry and analyses that measure the impact of Career Services' initiatives.

Requirements

• Ability to balance independent, autonomous execution with a highly collaborative, team-oriented mindset.
• Commitment to supporting and advancing career development initiatives for a diverse student population.
• Proven track record of high-quality work, exceptional organizational skills, and meticulous attention to detail.
• Comfort navigating a fast-paced, complex environment by proposing innovative ideas and seeking input from colleagues.
• Technical mastery of Microsoft Excel and Google Workspace applications (Docs, Sheets, Drive, Forms).

A bachelor's degree is preferred; candidates with an associate's degree plus three years of full-time experience will be considered.

Work visa sponsorship is not available for this position. This position will remain open and interviews will be conducted continuously until a finalist is selected.

Posting Detail Information

Requisition Number: 2026CW040Posting

Temporary: Yes

Work Schedule: This position requires a commitment of at least 25 hours per week; an opportunity exists to work up to 35 hours weekly. Candidates must be willing to work in-person on campus. This is a full-time temporary role intended to persist through the end of January 2027.

Open Until Filled: Yes

Special Instructions Summary: Please include 3 professional references with your resume and cover letter.

EEO Statement

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at [e-mail].