Project Coordinator - Temporary
Colgate University
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Job summary
Colgate University in Hamilton, NY seeks a project coordinator for Career Services as part of the Division Student Outcomes and Professional Development. The role supports alumni engagement, event planning, and outreach, with a focus on data-driven program delivery.
The position requires 25–35 hours weekly, on-site work, and a temporary term through end of January 2027. A bachelor’s degree is preferred; visa sponsorship is not available.
Qualifications
- Ability to balance independent, autonomous execution with a highly collaborative, team-oriented mindset.
- Commitment to supporting and advancing career development initiatives for a diverse student population.
- Proven track record of high-quality work, exceptional organizational skills, and meticulous attention to detail.
- Comfort navigating a fast-paced, complex environment by proposing innovative ideas and seeking input from colleagues.
- Technical mastery of Microsoft Excel and Google Workspace applications (Docs, Sheets, Drive, Forms).
Responsibilities
- Assist the team to identify, engage, and steward alumni, parents, and other professionals who volunteer for career-related initiatives.
- Event management: coordinate with campus partners for catering, room reservations, printing, transportation, staffing, ITS support, etc.
- Collaborate with staff and interns to develop outreach calendars, marketing strategies, and materials reflecting high accuracy.
- Independently respond to student and alumni questions promptly.
- Ensure accurate tracking and reporting on program deliverables.
- Contribute to data entry and analyses measuring the impact of Career Services’ initiatives.
Skills
Education
Tools
Job description
Hiring Wage/Salary Range $28.00 - $30.00/hour
This is an exciting time to join Career Services at Colgate, an institution committed to achieving best-in-class preparation to launch liberal arts students into a global, ever-changing workplace. Under Colgate’s Third Century Plan, Career Services adopted a four-year career development model. By carefully harnessing Colgate’s assets and providing extraordinary opportunities, this model aims for all students to have access to build core, practical skills and gain competitive experiences that prepare them for a lifetime of success. Approximately 85% of students are engaged in intentional, developmental, and individualized journeys of self-discovery and experiential education in partnership with the Career Services team. These efforts consistently result in more than 98% of graduates securing employment, graduate school admission, or a competitive fellowship within six months of graduation.
Colgate’s four-year career development plan prepares students to achieve excellent internship and post-graduate outcomes by guiding them to engage in high-impact advising, skill development, networking, and experiential learning. The project coordinator will work closely with the team to plan and facilitate programs that leverage Colgate’s uniquely dedicated alumni network (e.g., Sophomore Connections). Typical responsibilities will include:
- Assist the team to identify, engage, and steward alumni, parents, and other professionals who volunteer for career-related initiatives. Track invitations and the flow of information from volunteers.
- Event management: coordinate with campus partners to orchestrate catering, room reservations, printing, transportation, event staffing, ITS support, etc. for large-scale initiatives.
- Collaborate with professional staff and interns to develop outreach calendars, marketing strategies, and materials that promote opportunities to students. Ensure all print and digital assets reflect a high level of accuracy.
- Independently respond to student and alumni questions promptly.
- Ensure accurate tracking and reporting on program deliverables.
- Contribute to data entry and analyses that measure the impact of Career Services’ initiatives.
- Ability to balance independent, autonomous execution with a highly collaborative, team-oriented mindset.
- Commitment to supporting and advancing career development initiatives for a diverse student population.
- Proven track record of high-quality work, exceptional organizational skills, and meticulous attention to detail.
- Comfort navigating a fast-paced, complex environment by proposing innovative ideas and seeking input from colleagues.
- Technical mastery of Microsoft Excel and Google Workspace applications (Docs, Sheets, Drive, Forms).
A bachelor’s degree is preferred; candidates with an associate’s degree plus three years of full-time experience will be considered.
Work visa sponsorship is not available for this position.
This position will remain open and interviews will be conducted continuously until a finalist is selected.
Temporary Yes
This position requires a commitment of at least 25 hours per week; an opportunity exists to work up to 35 hours weekly. Candidates must be willing to work in-person on campus. This is a full-time temporary role intended to persist through the end of January 2027.
Job Open Date 10/13/2026
Open Until Filled Yes
The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of skills and experience, capacity to do the job, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.
CAMPUS CRIME REPORTING AND STATISTICS
The Department of Campus Safety will provide upon request a copy of Colgate’s Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance . Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at cusafety@colgate.edu .
Required fields are indicated with an asterisk (*).
- * Are you currently a Colgate employee?
- Yes
- No
- * Have you ever been a Colgate employee?
- Yes
- No
- Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?
- Yes
- No
- * Are you at least 18 years of age?
- Yes
- No
- * Please let us know how you heard about this position.
- Albany Times Union
- Binghamton Press & Sun
- BlackCoachesinSports
- Careerbuilders.com
- Cazenovia Republican
- Centralnewyorkhelpwanted.com
- Chronicle of Higher Education
- Chronicle of Philanthropy
- Colgate Employee
- Colgate Website
- CoSIDA
- Diverse Issues of Higher Education
- HERC (Upstate New York HERC)
- HigherEdJobs.com
- Indeed.com
- InsideHigherEd.com
- Mid-York Weekly
- NACWA
- naviGATE
- NCAA News
- Norwich Evening Sun
- Oneida Daily Dispatch
- Sherburne News
- Studentaffairs.com
- Syracuse Post Standard
- Utica Observer Dispatch
- Waterville Times
- WomenLeadersinCollegeSports.com
- Other
- If you selected "Colgate Employee" or "Other" for how you heard about this position, please provide the employee's name or where you heard about/saw the position.
(Open Ended Question)
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