Project Coordinator, Supply Chain Properties

Ross Stores, Inc.; Dublin (CA); Hybrid; USD 39,000 - 55,000; Full time

Job summary

Ross Stores, Inc. in Dublin, CA seeks a Project Coordinator for Supply Chain Properties to support construction and portfolio management.

You will coordinate documents, schedules, and vendor contracts to ensure timely, accurate delivery of projects and lease activities across a 20+ million square foot portfolio. The role blends in-office collaboration with remote work options, requiring strong organization, stakeholder communication, and attention to detail in a fast-paced retail real estate

Qualifications

• 2-4 years experience in real estate, construction, or engineering environment.
• Project administration experience preferred.
• Strong planning and organizational skills.
• Proficient in Word, PowerPoint and Excel.

Responsibilities

• Maintain PDSL site information and manage project documentation for accuracy, organization and accessibility.
• Process pay applications and change orders for construction and capital projects.
• Assist with vendor contract administration, including tracking and compliance.
• Coordinate meetings across all project phases and prepare leadership updates.
• Support lease administration activities and CER decks.

Skills

Industry experience

Project administration

Planning & organization

MS Office expertise

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

COMPETENCIES Collaboration

Our values start with our people, join a team that values you! Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.

As Part Of Our Team, You Will Experience

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equality & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

GENERAL PURPOSE The Project Coordinator for Supply Chain Properties will be located at our Dublin Office and will report to the Vice President of Real Estate - Supply Chain Properties. This role will primarily provide project coordination and administrative support for construction projects and portfolio management. The existing Supply Chain portfolio consists of over 20 million square feet in multiple locations with several high-profile projects and programs underway.

Essential Functions

• Maintain PDSL site information and manage project documentation to ensure accuracy, organization, and accessibility
• Process pay applications and change orders for construction and capital projects, ensuring completeness and timely submission
• Assist with vendor contract administration, including tracking, documentation, and execution compliance
• Act as a liaison between internal stakeholders, vendors, contractors, and consultants to ensure clear and timely communication
• Maintain and update project planners to reflect current schedules, milestones, and status
• Support lease administration activities, including facilitating lease summary revisions and document packaging for Real Estate Committee (REC) review
• Coordinate and facilitate meetings across all project phases, including land acquisition, design, construction, and project closeout
• Support development of project presentations and status updates for leadership and cross-functional teams
• Assist in preparation of Capital Expenditure Request (CER) decks and supporting documentation

COMPETENCIES

• Collaboration
• Leading by Example
• Communicates Effectively
• Ensures Accountability & Execution
• Manages Conflict
• Plans, Aligns & Prioritizes
• Budget and Payment Tracking
• Stellar Interpersonal Skills
• Data and Document Management
• Strong Organization and Time Management Skills

Qualifications & Special Skills Required

• 2-4 years experience in a real estate, construction, or engineering environment
• Project administration experience preferred
• Strong planning and organizational skills
• Proficient in Word, PowerPoint and Excel

Physical Requirements

Job requires ability to work in an office environment, primarily on a computer

Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc

Consistent timeliness and regular attendance

Vision requirements: Ability to see information in print and/or electronically

This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback

However, this role can perform duties effectively using a combination of in-office and remote work

Available for minimal travel

Supervisory Responsibilities

N/A

DISCLAIMER

This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.

Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.

The base pay range for this role $27.64 to $40.34. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.