Project Coordinator- Residential Flooring

Atmosphere Commercial Interiors; Albuquerque (NM); On-site; USD 42,000 - 64,000; Full time

Job summary

Atmosphere Commercial Interiors is seeking a Sales Support professional to coordinate and manage client orders from proposals through installation. The role involves accurate entry of quotes and orders in the Hedberg Order System and proactive communication of order status to clients and internal teams.

You will gather information, resolve issues, and support the Project Team, vendors, and service providers to ensure timely delivery and installation.

Qualifications

• High School Diploma or GED required.
• Proficiency with Microsoft Office applications.

Responsibilities

• Accurately create quotes and orders for clients.
• Coordinate and manage client orders from proposals through installation.
• Enter quotes and orders with Hedberg Order System with high accuracy.
• Communicate order status with team and client on an ongoing basis.
• Review vendor acknowledgments and resolve discrepancies.
• Assist with administrative duties including front desk and receptionist backup coverage.

Skills

Communicates/Collaborates Effectively

Strategizes and Problem Solves

Execution Management

Resilient and Adaptable

Customer Focus

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

PRIMARY FUNCTION

Provide sales support for multiple large- and small-scale clients. Coordinate and manage client daily orders and projects beginning with proposals/quotes through the project installation. Utilize the Hedberg Order System to enter quotes and orders with a high level of accuracy. Consistently communicate on-going order status, progress and issues with team and client. Respond timely and accurately to clients' daily requests for service and questions. Act as a resource to the team, gathering information, solving problems, and communicating with the Project Team, vendors, Service Provider and other internal and external partners.

PRINCIPLE DUTIES AND RESPONSIBILITIES

1. Accurately create quotes and orders for clients for standard and non-standard client requests.
2. Gather lead times from vendors and collaborate with Sales so that they can communicate expectations with the client.
3. Coordinate and manage client orders. Communicate status to client and Team.
4. Review vendor acknowledgments to Atmosphere orders. Identify and resolve discrepancies to ensure accurate and timely receipt of client product.
5. Monitor and expedite just-in-time shipping dates to meet client requirements. Interface with vendors and shippers to resolve problems.
6. Utilize Hedberg Order System to monitor and manage orders including Dashboard and Internal Status Reports.
7. Consistently communicate on-going order status, progress and issues with Team and client. Prepare and update customer order status reports based on client request or requirements.
8. Investigate to resolve vendor and client invoice discrepancies in order to ensure the receipt of timely customer payments. Submit client invoices per client requirements if applicable.
9. Partner with Project Team to document, research and resolve delivery and installation punch list issues. Enter orders for parts and product required.
10. Facilitate a timely response to clients' daily product and service requests accurately. Take partners as appropriate.
11. Assist Sales Team with bid and request for proposal responses, close-outs and submittals.
12. Process client credit card payments for orders.
13. Act as a resource to the project team, gathering information, solving problems and communicating with vendors and other teams.
14. Participate in project meetings as required based on size, scope and complexity.
15. Train and mentor new team members on Atmosphere processes and Hedberg.
16. Assist with administrative duties including front desk and receptionist back-up coverage.
17. Act as a resource for corporate initiatives.
18. While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need.

CORE STRENGTHS/ATTRIBUTES

• Communicates/Collaborates Effectively: Strong verbal and written communication and presentation skills. Ability to tailor message across a variety of audiences. Strong interpersonal skills; develops and maintains positive relationships internally and externally. Strong team player.
• Strategizes and Problem Solves: Problem solving orientation; critical thinking skills; understands how their work relates to the whole; generates new ideas that add value; ability to seek out appropriate information to make effective decisions.
• Execution Management: Works quickly to get things done; uses resources effectively; detail oriented and high level of accuracy. Owns execution of tasks and demonstrates excellent follow through. Drives for Results and fosters a sense of urgency.
• Resilient and Adaptable: Open to new experiences to develop skills and ability to work in a fast paced, continuously evolving role.

MINIMUM JOB REQUIREMENTS

• High School Diploma or GED
• Ability to work overtime when necessary
• Proficient with Microsoft Office applications
• Strong keyboard skills