Manager, Executive Special Projects - Corporate Planning

Socket.dev; Tampa (FL); On-site; USD 110,000 - 170,000; Full time

Job summary

Socket.dev seeks an Executive Special Projects Manager to lead large-scale initiatives from inception through delivery, combining strategic planning, governance, and executive liaison. You will design and own multiple system-wide projects, coordinating with C-Suite and senior leaders to drive decisions and outcomes.

Responsibilities include creating project plans, budgets, and performance metrics, while aligning with IT PMO, Facilities, and Quality teams as needed.

Qualifications

• Bachelor’s degree in related field with at least 5 years of experience.
• Master’s degree in related field with at least 3 years of experience.
• Experience in executive/CSuite project management preferred.

Responsibilities

• Manage all aspects of assigned projects from problem identification through design, development, implementation and review with stakeholders.
• Facilitate interdepartmental activities to ensure work plan objectives are met on time and within scope and quality.
• Coordinate infrastructure, capacity and configuration planning, and implement training programs for projects.

Skills

Leadership

Communication

Project management

Stakeholder management

Change management

Data analysis

MS Project

MS Office

Education

Bachelor’s degree

Master’s degree

Tools

MS Project

Visio

Job description

Under the guidance of the Executive Vice President, the Executive Special Projects Manager manages and executes large-scale projects for the division that he or she is assigned. Primary work consists of independently designing, owning, and operating multiple system wide priority projects from the C-Suite and organizational strategic plan, integrating with executive leaders to support decision making processes, and managing people and activities necessary to complete project deliverables and timelines. Develops independent relationships across the system allowing the Executives presence to be amplified, when appropriately representing the office independently and on behalf of their primary Executive. Utilizes industry standards and principles to document business issues and problem statements, prepares analysis of current and future processing states, documents project scope of work, identifies and recommends solutions. Supports C-Suite and executive leadership from inception to completion including set up of organizational structure and governance of new widespread initiatives/projects, creation of project plans including goal identification and management of project to execute project deliverables and success measures. Utilizes problem identification, insight collection, option evaluation, solution finding, and critical thinking to make critical decisions on project deliverables to ensure on time and on budget completion. Prepares detailed workplans, organizes and manages project teams, prepares project and team documentation, analyzes data, assigns key performance and success metrics for project, prepares and manages project budgets, prepares and implements training plans. Strategically partners and integrates with other hospital project management offices / teams (IT PMO, Facilities, Process Engineering, Quality), as may be applicable from project to project. Supervises and coordinates activities of contracted project personnel, serves as liaison between hospital and vendor personnel, and other activities and responsibilities associated with project management.

Essential Functions:

• Manages all aspects of assigned projects from problem identification and requirements definition through design, development, implementation and review including collaborating with key stakeholders and incorporating change management approach.
• Facilitates comparison of automation products and oversees product selection process while organizing interdepartmental activities to ensure completion of the work plan objectives and that project deliverables are on time, within scope and of expected quality.
• Coordinates infrastructure, capacity and configuration planning ensuring the most effective use of existing and new technologies to meet the project objectives; prepares and implements training programs associated with projects.
• Prepares and maintains project records, including but not limited to workplans, budgets, issues lists, agendas, minutes, correspondence, status reports, technical specifications, flowcharts, etc. and also prepares and administers project budgets.
• Prepares project summary documentation and ensures smooth transition to the responsible manager and Help Desk, and prepares and maintains workload management and trend reports in order to perform post project assessments to ensure implemented projects fully met the stated requirements.
• Identifies and incorporates industry best practices into solutions to address operational challenges by conducting research and recommending technology products and service options that address business problems.
• Responsible for providing delegated support to C-Suite Executive in regard to facilitating effective decision-making on complex issues involving scenarios that have a major effect or significant change on the organization.
• Serves as liaison with external stakeholders to ensure appropriate support is provided in a timely manner to achieve implementation of strategic initiatives identified to impact operational objectives.
• Participates in regular meetings with C-Suite executive to evaluate organizational barriers to success and develops courses of action to overcome such issues.
• Collaborates with other team members of the executive management team to align departmental strategy or direction with the overall goals of the organization.

• Bachelor’s Degree Related Field
• Master’s Degree Related Field
• Five (5) years of experience if accompanied with a Bachelors and three (3) years of experience if accompanied with a Masters degree

Skills & Abilities:

• Must possess strong leadership and interpersonal skills and strong business writing skills with the ability to build effective strategic business relationships across all lines of management and teams.
• Must have Excellent communication skills and strong business writing skills. Ability to interpret data and information to evaluate business opportunities.
• Superior meeting facilitation, public speaking and presentation skills. Ability to manage conflict resolution, while functioning in a fast paced and dynamic environment.
• Out of the box thinker with a process improvement mindset.
• Ability to analyze data and assign key success metrics to communicate project updates to C- Suite Leadership.
• Strong experience with Project Management methodologies including facilitating cross-functional teams and being a change agent.
• Expert-level ability to influence and affect change at all levels of the organization.
• Advanced PC skills in Microsoft Office suite (Excel, Word, PowerPoint, Visio) and Project Management tools (MS Project or equivalent).