Project Coordinator (PA, Pittsburgh)

NewEdge Capital Group; Pittsburgh (Allegheny County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

NewEdge Capital Group is seeking a Project Coordinator to provide project and administrative support to the PMO in a hybrid Pittsburgh, PA setting. The role focuses on maintaining PMO processes, producing reports, and supporting project teams and artifacts throughout the Project Life Cycle.

The position involves collaborating with PMO members to improve templates, reporting materials, and governance, ensuring compliance and timely delivery to stakeholders.

Qualifications

• 2+ years as project administrator/coordinator or similar role.
• Associate degree required; bachelor's degree preferred.
• Experience with PMO processes and project life cycle is a plus.

Responsibilities

• Administer and maintain PMO systems and processes.
• Assist with scheduling meetings and gathering minutes.
• Develop and deliver material for reports, presentations, and audits.
• Create and maintain templates and regularly scheduled reporting materials.
• Coordinate project capital expense reports with Finance.
• Ensure adherence to approved methods and tools.
• Maintain project artifacts and repositories for compliance.

Skills

PMO coordination

Reporting & analytics

Meeting scheduling

Communication skills

Time management

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Jira

SharePoint

Microsoft Teams

Azure DevOps

Confluence

MS Project

Power BI

Monday.com

Job description

The Project Coordinator will provide project and administration support for the Project Management Office. Primary responsibilities include the administration and maintenance of processes and procedures essential for the effective and efficient operations of the Project Management Office (PMO). This role creates and maintains reports and supports critical processes and information needs that drive continuous improvement, customer transparency, and compliance. The Project Coordinator will also provide support for one or more project teams, project artifacts, systems, and processes supporting the Project Life Cycle Methodology, Portfolio Governance, Time Tracking system, and metric reporting.

Location: Hybrid to our Pittsburgh, PA office

Visa Sponsorship:We are interested in qualified candidates who are eligible to work in the United States. However, we are not able to sponsor visas.

Responsibilities

• Administer and maintain systems utilized by the PMO, such as;
  • Time Tracking system
  • Project Management (Life Cycle etc) system
  • SharePoint sites, files and user access (accounts)
  • Task Management tools (like JIRA, Azure DevOps, Monday.com, Power BI, etc)
• Assist with scheduling (larger) meetings and help gather meeting minutes.
• Assist with developing and delivering material the PMO administers and that is used for presentations, reports, and meetings (e.g. metric reporting, time tracking, audit requests)
• Collaborate with other PMO members to create and maintain templates owned by PMO.
• Create, maintain, and analyze regularly scheduled reporting materials.
• Collating reports for steering committees, project groups, and leadership.
• Coordinate and prepare project capital expense reports to submit to Finance.
• Ensure adherence and consistent use of approved methods, processes, procedures, and tools.
• Assist with maintaining project artifacts according to the Project Life Cycle.
• Maintain project files and repositories for compliance/audit reference.
• Provide knowledgeable support for PMO’s policies and procedures.
• Support PMO continuous improvement tasks and activities as assigned.
• Prepare and maintain project plans, track project progress and prepare reports for clients and project stakeholders.
• Review project requirements, identify interdependencies with internal or external departments, delegate responsibilities and ensure that work is completed.

Skills & Qualifications

• 2+ years serving as project administrator/coordinator, business analyst, or providing administrative support
• Associate’s degree required (Bachelor’s preferred), or equivalent combination of education and experience
• Knowledge of and experience with Jira, SharePoint, Microsoft Teams, Azure DevOps, Confluence, MS Project, Power BI, Monday.com.
• High-level of knowledge and skills with Microsoft Office products, including Excel, Word, PowerPoint, and Outlook.
• Strong verbal and written communication, and interpersonal skills.
• Ability to multi-task, prioritize, and work efficiently while preserving accuracy and attention to detail.
• Strong organizational skills
• Energetic self-starter, with the ability to work independently.
• Prior experience supporting project teams or PMO functions preferred