Project Coordinator (On-site)

HEPCO Inc; SOUTH PLAINFIELD (NJ); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Sick time

401k

Job summary

HEPCO Inc. seeks a Project Coordinator to support public affairs and community outreach for construction projects. The role blends 60% field canvassing with 40% office work, coordinating schedules, trackers, and materials.

Travel is required across Mercer, Middlesex, Union, and surrounding areas. Strong communication, analytical, and organizational skills are essential to manage changing priorities and deliver accurate reports.

Qualifications

• Bachelor's degree preferred; high school diploma or equivalent required.
• At least two years of relevant business, communications, project coordination, reporting, or analytical experience.
• Strong analytical, organizational, communication, and time-management skills.
• Excellent attention to detail and the ability to manage changing priorities.
• Proficiency with Microsoft Excel, including pivot tables and formulas.
• Proficiency with Outlook, PowerPoint, Word, and general computer applications.
• Experience maintaining trackers and preparing operational reports.
• General knowledge of canvassing or door-to-door delivery is preferred.
• Ability to work independently and coordinate effectively with a field-based team.
• Strong interpersonal and presentation skills.

Responsibilities

• Coordinate field outreach activities to ensure construction notifications are delivered accurately and on schedule.
• Gather project schedules, prioritize assignments, and develop weekly work plans.
• Coordinate daily schedules of Project Support Specialists and confirm completion of checklists.
• Monitor changing field conditions and revise schedules as needed.
• Maintain trackers for customer interaction and field-notification data.
• Track streets covered, customers reached, facilities identified, and follow-up issues.
• Prepare and analyze monthly, operational, and ad hoc reports.
• Use Excel formulas and pivot tables to organize outreach data.
• Maintain inventory of outreach materials and track monthly expenditures.
• Support updates to construction-related websites.
• Receive outreach requests with project details, letters, maps, quantities, and door-hanger types.
• Print, fold, assemble, and prepare outreach materials.
• Assist with field canvassing when workloads are high.
• Walk 7–10 miles per day during field assignments.
• Deliver construction notifications to residents and businesses across municipalities.
• Place door hangers on doors and hand-deliver business notifications.
• Communicate significant field observations to Public Affairs Specialists.

Skills

Analytical skills

Organizational skills

Communication skills

Time management

Interpersonal skills

Presentation skills

Independent work

Team coordination

Education

Bachelor's degree

High school diploma

Tools

Microsoft Excel

Outlook

PowerPoint

Word

Pivot tables

Job description

Our client is seeking a highly organized and analytical Project Coordinator to support public affairs and community outreach for construction projects. This position combines field canvassing, schedule coordination, data tracking, reporting, and office-based administrative responsibilities. The position is approximately 60% field-based and 40% office-based. Candidates located in Middlesex, Mercer, or Union County are preferred due to travel requirements throughout the service territory.

Responsibilities

• Coordinate field outreach activities to ensure construction notifications are delivered accurately and on schedule.
• Gather multiple project schedules, prioritize assignments, and develop weekly work plans.
• Coordinate the daily schedules of Project Support Specialists and confirm completion of all required checklists.
• Monitor changing field conditions and revise schedules when necessary.
• Maintain and monitor the team’s customer interaction and field-notification trackers.
• Track streets covered, residential and business customers reached, critical facilities identified, and issues requiring follow-up.
• Prepare and analyze monthly, operational, and ad hoc reports.
• Use Excel formulas and pivot tables to organize and analyze outreach data.
• Maintain inventory of letters, door hangers, and other outreach materials, including monthly expenditure tracking.
• Support updates to construction-related websites.
• Receive outreach requests containing project details, customer letters, route maps, material quantities, and required door-hanger types.
• Print, fold, assemble, and prepare outreach materials.
• Assist Project Support Specialists with field canvassing when workloads are high.
• Walk approximately 7-10 miles per day when completing field assignments.
• Deliver construction notifications to residential and business customers across multiple municipalities.
• Place door hangers on residential doors and hand-deliver business notifications to an owner or manager.
• Communicate significant field observations or customer concerns to the appropriate Public Affairs Specialist.

Qualifications

• Bachelor's degree preferred; high school diploma or equivalent required.
• At least two years of relevant business, communications, project coordination, reporting, or analytical experience.
• Strong analytical, organizational, communication, and time-management skills.
• Excellent attention to detail and the ability to manage changing priorities.
• Proficiency with Microsoft Excel, including pivot tables and formulas.
• Proficiency with Outlook, PowerPoint, Word, and general computer applications.
• Experience maintaining trackers and preparing operational reports.
• General knowledge of canvassing or door-to-door delivery is preferred.
• Ability to work independently and coordinate effectively with a field-based team.
• Strong interpersonal and presentation skills.
• Professional and respectful when interacting with customers, businesses, and team members.
• Ability to foster an inclusive work environment and value different perspectives and approaches.

Driving and Field Requirements

• Valid U.S. driver’s license and satisfactory motor vehicle record; an MVR check is required.
• Reliable vehicle for travel.
• Ability to travel throughout Mercer, Middlesex, Union, and surrounding areas.
• Ability to walk long distances and perform fieldwork in varying seasonal conditions.

Benefits

• Health Insurance
• Sick time
• 401k
• Pay Range: $35.00 - $40.00 per hour (Depending on experience and qualifications)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.