Project Coordinator - Multiple Locations

The Boelter Companies; Wisconsin; Hybrid; USD 42,000 - 64,000; Full time

Job summary

The Boelter Companies, a supplier of commercial kitchen equipment, seeks a full-time Project Coordinator to support Project Managers (Sales Team). You will coordinate multiple food service equipment installation projects across construction stages, engaging with architects, general contractors and operators including restaurants, hotels and hospitals.

Responsibilities include preparing quotes, generating purchase orders, tracking job costs, reviewing reports and assisting with audits and service

Qualifications

• Must have Associate degree or Bachelor’s degree OR one to three years of relevant experience.
• Must have strong written and verbal communication skills.
• Must have a high level of interpersonal skills and continually demonstrate poise, tact and diplomacy.
• Must work well under pressure and be able to meet tight deadlines.
• Must be able to work on multiple projects simultaneously.
• Must have general computer skills and proficiency with Microsoft Office programs, specifically Word, Excel and Outlook.
• Must be able to work with AutoQuotes and SAP (prior experience with SAP is a plus, but not required).
• Experience in the foodservice industry is a plus.
• Commitment: Makes a commitment to learn new skills and processes. Assumes responsibility in the normal course of his/her daily work and shares with others to improve the skills of the entire group.
• Entrepreneurship: Performs work with a constant awareness of improving processes necessary for growth. Uses knowledge and skills to take calculated risks and does so confidently and successfully.

Responsibilities

• Working with manufacturers and manufacturer reps to assist in coordinating contract jobs.
• Preparation of price quotes for project jobs.
• Generating purchase orders.
• Assistance with job tracking / acknowledgements.
• Processing change orders & job costs.
• Reviewing contract reports.
• Preparing close out documents.
• Assisting with project audits.
• Assisting with service calls.

Skills

Communication

Interpersonal skills

Multitasking

Deadline management

Teamwork

Education

Associate or Bachelor's degree or 1-3 years related experience

Tools

AutoQuotes

SAP

Microsoft Office

Job description

Project Coordinator

LOCATION: Multiple Locations: Pewaukee, WI, Glendale, WI, Atlanta, GA, St. Louis, MO, Chicago, IL, Minneapolis, MN or Remote

Belong to the Boelter community that brings people together...We value the individual where your unique perspective builds a stronger community and fuels our passion for authentic relationships.

POSITION SUMMARY:

The Boelter Companies, a supplier of commercial kitchen equipment, is seeking a full time Project Coordinator position supporting Project Managers (Sales Team). Duties include coordinating multiple food service equipment installation projects during various stages of construction. Customers will include architects, general contractors and a variety of foodservice operators including restaurants, chain accounts, senior living, business in-plant feeding, hotels, hospitals, sports and entertainment venues.

ESSENTIAL DUTIES AND RESPONSIBILITES:

Working with manufacturers and manufacturer reps to assist in coordinating contract jobs.

• Preparation of price quotes for project jobs.
• Generating purchase orders.
• Assistance with job tracking / acknowledgements.
• Processing change orders & job costs.
• Reviewing contract reports.
• Preparing close out documents.
• Assisting with project audits.
• Assisting with service calls.

EDUCATION, EXPERIENCE and COMPETENCIES:

• Must have Associate degree or Bachelor’s degree OR one to three years of relevant experience.
• Must have strong written and verbal communication skills.
• Must have a high level of interpersonal skills and continually demonstrate poise, tact and diplomacy.
• Must work well under pressure and be able to meet tight deadlines.
• Must be able to work on multiple projects simultaneously.
• Must have general computer skills and proficiency with Microsoft Office programs, specifically Word, Excel and Outlook.
• Must be able to work with AutoQuotes and SAP (prior experience with SAP is a plus, but not required).
• Experience in the foodservice industry is a plus.
• Commitment: Makes a commitment to learn new skills and processes. Assumes responsibility in the normal course of his/her daily work and shares with others to improve the skills of the entire group.
• Entrepreneurship: Performs work with a constant awareness of improving processes necessary for growth. Uses knowledge and skills to take calculated risks and does so confidently and successfully.
• Innovation: Develops innovative ideas and works with others to incorporate them effectively into work processes.
• Judgment: Is looked upon by others as someone with sound judgment and is a resource for them. Makes excellent decisions that result in improved production and workflow.
• Perseverance: Can complete tasks on time or ahead of schedule while improving techniques and performance. Willing to go the extra mile to complete projects on schedule. Does not give up on tasks until completed in a quality manner.
• Professionalism: Acts in a businesslike and professional manner. Takes extra efforts to improve knowledge and skills to be the best in the profession. Adheres to the highest level of professionalism by demonstrating honesty, integrity and maturity.
• Rigor/Self-Discipline: Communicates clearly and effectively with others the steps involved and the importance of following the process. Can identify multiple projects and prioritize them to meet required deadlines.
• Teamwork: Contributes knowledge and information to assist the team, especially in the problem-solving process. Resolves any interpersonal issues that arise that may jeopardize the team’s successes.

PHYSICAL DEMANDS and WORK ENVIRONMENT:

• Sedentary work that primarily involves standing/sitting.
• Some light lifting, bending, and reaching required.