Project Coordinator - Milwaukee

Staff Electric Co. Inc.; Menomonee Falls (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health Insurance

401k with profit sharing

ESOP

PTO

Paid Holidays

Job summary

Staff Electric Co. Inc. is seeking a detail-oriented Project Coordinator to assist under the Project Manager, coordinating all administrative duties across the project delivery process in Menomonee Falls, WI.

You will handle owner/GC/vendor communications, organize release of documents, and support schedule-driven milestones with accurate record-keeping. You will assist with project setup, meeting logistics, bid submissions, cost tracking, procurement, and field documentation.

Qualifications

• Undergraduate Degree highly desired but not required.
• High School diploma or equivalent required.
• Project experience within construction is desired but not required.
• Ability to operate standard office equipment, copier/printer, scanner, plotter, telephone and computer.
• Solid skills with Microsoft Outlook, Word, Excel, etc.
• Knowledge of Microsoft Project is desired but not required.
• Ability to work well in a team environment.
• Strength in people management, trouble shooting, systems, process and procedures.
• Excellent written and verbal communication skills, while being self-motivated and maintaining a positive attitude while working under pressure.
• Systemic organizational skills.

Responsibilities

• Assist in filing and distribution of project specific correspondence, such as bid invitations, bid documents, construction documents, contracts, purchase orders, schedules, etc.
• Support the Project Manager with initial project setup, such as job request forms, certificates of insurance, cloud document storage, etc.
• Set up team meetings, take notes and fill out any/all required project specific templates.
• Create bid proposal letters/Bid Forms and submit to the owner/client/general contractor.
• Assist in the tracking of construction costs, such as contracts, change order management, scope revision extras and project/client invoicing.
• Assist in the tracking of procurement, such as vendor/subcontractor purchase orders, product submittals/approvals, material releases and associated invoices.
• Assist field personnel with other construction related documentation as requested, such as work breakdowns, drawing updates/revisions, requests for information, printing drawings, permits, panel directories, etc.
• Assist with development/tracking of project specific work breakdown structure
• Assist with scheduling of work, including review of project schedule along with job specific milestone dates, creating relational ties to predecessor/successor tasks along as well as managing resource loading to assist with manpower and material tracking.
• Compile and submit close-out related documentation, such as Operation & Maintenance Manuals, As-Built installation drawings, product record drawings, warranties, certificates, test results, etc.
• Perform other duties as assigned

Skills

MS Office

Excel

Communication

Teamwork

Problem solving

Education

High School Diploma

Bachelor’s degree (preferred)

Tools

Microsoft Project

Job description

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Competitive wages and excellent benefits including health insurance, 401k including profit sharing, ESOP (Employee Stock Ownership Plan), PTO, paid Holidays, etc.

The office is located at W133N5030 Campbell Drive, Menomonee Falls, WI

Summary

Under the direction of the Project Manager, the Project Coordinator helps coordinate all administrative duties pertaining to the project delivery process, including but not limited to correspondence with the owner, general contractor, vendor and field personnel. Assists with organizing and controlling release of project order documents to support the project schedule.

Essential Duties And Responsibilities

This list is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Assist in filing and distribution of project specific correspondence, such as bid invitations, bid documents, construction documents, contracts, purchase orders, schedules, etc.
• Support the Project Manager with initial project setup, such as job request forms, certificates of insurance, cloud document storage, etc.
• Set up team meetings, take notes and fill out any/all required project specific templates.
• Create bid proposal letters/Bid Forms and submit to the owner/client/general contractor.
• Assist in the tracking of construction costs, such as contracts, change order management, scope revision extras and project/client invoicing.
• Assist in the tracking of procurement, such as vendor/subcontractor purchase orders, product submittals/approvals, material releases and associated invoices.
• Assist field personnel with other construction related documentation as requested, such as work breakdowns, drawing updates/revisions, requests for information, printing drawings, permits, panel directories, etc.
• Assist with development/tracking of project specific work breakdown structure
• Assist with scheduling of work, including review of project schedule along with job specific milestone dates, creating relational ties to predecessor/successor tasks along as well as managing resource loading to assist with manpower and material tracking.
• Compile and submit close-out related documentation, such as Operation & Maintenance Manuals, As-Built installation drawings, product record drawings, warranties, certificates, test results, etc.
• Perform other duties as assigned

Qualifications, Knowledge And Skills

• Undergraduate Degree highly desired but not required.
• High School diploma or equivalent required.
• Project experience within construction is desired but not required.
• Ability to operate standard office equipment, copier/printer, scanner, plotter, telephone and computer.
• Solid skills with Microsoft Outlook, Word, Excel, etc.
• Knowledge of Microsoft Project is desired but not required.
• Ability to work well in a team environment.
• Strength in people management, trouble shooting, systems, process and procedures.
• Excellent written and verbal communication skills, while being self-motivated and maintaining a positive attitude while working under pressure.
• Systemic organizational skills.

Education And/or Experience

Undergraduate Degree highly desired but not required. Must possess a high school diploma, or equivalent. Office support experience is desired.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; talk or hear; and use hands to handle, or touch objects or controls. The employee is occasionally required to stand and walk; and travel to job sites which may require reach above shoulders; climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move safety equipment and safety supplies weighing up to 25 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works in an office setting. The employee occasionally must travel to job sites and will occasionally be around moving mechanical parts; work in wet or humid conditions; work in high precarious places; fumes or airborne particles; outdoor weather conditions; extreme heat; risk of electrical shock; or vibration.

Equal Opportunity Employer, including disabled and veterans.