Project Coordinator, Media Group Decision Sciences

Nbcuniversal; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

NBCUniversal is seeking a Project Coordinator within the Decision Sciences team to support the SVP, Data Products and Science with calendar, travel, and meetings, while contributing to team-building and engagement activities.

The role requires exceptional planning, time management, and communication skills, with hybrid work arrangement and exposure to NBCU's executive leadership. This position emphasizes discretion and cross-functional collaboration.

Qualifications

• Experience supporting senior leadership with calendar, travel and meetings with high accuracy.
• Proven ability to handle confidential information with discretion.
• Strong MS Office and PowerPoint skills for presentations and reports.

Responsibilities

• Proactively manage and coordinate the leader's daily schedule, calendar, travel and meetings.
• Serve as first point of contact for high volumes of communication between leader and senior management.
• Lead prep and follow-up for meetings and events, including scheduling, AV setup and materials.
• Oversee department files and project management tools to keep records organized and accessible.
• Handle general office tasks such as supplies, memberships, subscriptions and deliveries.
• Support other team members and coordinate with global Executive Assistants as needed.

Skills

Calendar management

Communication

Team coordination

Discretion

Education

1 year experience in support role

Tools

Microsoft Office Suite

Job description

• Full-time
• Business Segment: Media Group Functions
• Compensation: USD 60000 - USD 80000 - yearly

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

This position sits within Media Group Decision Sciences, a team with a charter to provide valuable insights that enable decision-making across NBCU's TV networks, FAST channels, and Peacock. The role will traverse the many distribution avenues that put NBCUniversal's content on screen in front of audiences. Key areas of focus include strategy for the company’s portfolio of FAST channels, as well as opportunistic partnership evaluation in streaming.

Role Overview

The Project Coordinator is a full-time position in NBCUniversal's Decision Sciences organization and provides administrative support to the SVP, Data Products and Science. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team. Excellent written & verbal communication skills are required.

Responsibilities include, but are not limited to:

• Calendar & Schedule Management: Proactively manage and coordinate the leader's daily schedule, calendar, travel, and meetings (internal and external), ensuring flexibility and persistence in rescheduling as needed to meet changing priorities.
• Communication & Liaison: Serve as the first point of contact for high volumes of communication (phone and email), determining the importance of requests and facilitating smooth, effective communication between the leader and senior management.
• Meeting & Event Coordination: Lead the preparation and follow-up for meetings and events, including scheduling, AV setup, telepresence logistics, preparing presentations, agendas, materials, and coordinating food and drinks when necessary.
• Document & File Management: Oversee department files, including electronic document systems, wikis, and project management tools, ensuring organized, accessible, and up-to-date records.
• Office Administration: They will manage general office tasks, including ordering supplies, managing memberships and subscriptions, photocopying, faxing, and handling deliveries to support the smooth operation of the department.
• Project Management & Special Assignments: Manage special projects and provide support to other department members as needed, acting as a backup for other assistants and coordinating with global Executive Assistants when required.
• Confidentiality & Discretion: Handle confidential information with care and discretion, always maintaining trust and professionalism, and proactively managing relationships to ensure the SVP is fully supported.
• Embody The Team Player Persona: Someone who can handle various personalities and situations effectively while serving as a positive role model for others. Additionally, fostering a fun and engaging workplace.

Qualifications

• Previous experience (at least 1 year, includinginternships) in a support role, with a proven track record of managing complex schedules, travel arrangements, expenses, and meetings for senior leadership with precision and minimal error.
• Demonstrated ability to handle and maintain confidential information with the utmost discretion, ensuring the privacy and trust of the senior stakeholders.
• Proficiency in Microsoft Office Suite, including advanced skills in Outlook, Word, Excel, and strong PowerPoint capabilities for creating professional presentations and reports.
• Strong interpersonal skills with a professional demeanor, including excellent phone etiquette and in-person presence when interacting with internal and external stakeholders.

Additional Requirements

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000 (overtime eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [emailprotected] .