Project Coordinator Marketing

Patterson Dental Holdings, Inc.; Saint Paul (MN); On-site; USD 66,392,000 - 86,334,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(k) Match

Paid Time Off

Holiday Pay

Volunteer Time Off

Educational Assistance

Parental and Adoption Leave

LifeWorks EAP

Patterson Perks Program

Job summary

Patterson Dental Holdings, Inc. is seeking a Project Coordinator to support the Customer Marketing team. You will help ensure delivery of high-quality creative projects that support the customer buying journey, from awareness to evaluation and purchase.

You will work closely with marketing, the in-house creative team, channel partners, and third-party agencies to manage timelines and resources. The ideal candidate has project management experience, familiarity with workflow tools, and strong

Qualifications

• 2 years of project management experience.
• Bachelor’s degree in marketing, advertising, management, or related field.
• Experience using a modern software tool to assist in tactic planning and resource scheduling.
• Working knowledge of MS Office (Word, Excel and PowerPoint).
• Experience building, executing, and scaling cross-functional creative projects.
• Ability to set up multiple projects at a time in a fast-paced environment.
• Organized, reliable and highly detail-oriented with a quality and results-oriented approach.
• Effective communicator and collaborative team player who excels at building relationships.
• Strong problem-solver.
• Preferred PMP or CAPM Certification
• Preferred Experience using a project management workflow software such as Adobe Workfront and/or Wrike
• Preferred Previous experience working with a marketing and/or creative team.

Responsibilities

• Oversee the coordination and flow of creative projects between departments – marketing, creative and channel partners.
• Leverage pre-built workflows to set up the work schedule by deliverable, channel and due date.
• Ensure the project has the necessary resources to complete the work.
• Attend marketing kick off meetings aligning plans and timelines to the creative brief goals as presented by the marketing team member.
• Maintain task lists, due dates and project statuses within the project management/workflow tool.
• Monitor projects and workloads, adjusting assignments and deadlines accordingly, in alignment with the Creative Services Manager and marketing team members.
• Ensure the creative team and channel partners have needed information/assets to complete their work.
• Communicate status updates highlighting potential issues including at-risk deadlines, scheduling, resource constraints.
• Lead the weekly creative project pipeline meeting using project management reports.
• Proactively communicate upcoming work to channel partners and third-party agencies, when available.
• Coordinate with designers or channel partners to ensure that projects meet their requirements.
• Build strong relationships across customer marketing and channel partners to ensure successful alignment of roadmaps and collaboration on deliverables and timelines.
• Navigate issues with a solutions-oriented mindset, escalating concerns and making informed recommendations to stakeholders and leadership as needed.
• Foster efficiencies and speed while honoring the creative process.
• Act as one of the primary administrators of the project management/workflow tool.
• Collecting key assets for use in marketing efforts.
• Manage other duties as assigned

Skills

Project management

Cross-functional coordination

Detail-oriented

Communication

Problem-solving

Education

Bachelor’s degree in marketing/advertising/management

Tools

Adobe Workfront

Wrike

MS Office

Job description

Patterson isn't just a place to work, it's a partner that cares about your success. One of the distinguishing marks of our company is the talented people who embrace the people-first, always advancing, and results-driven culture. Professional growth abounds in this motivating environment. We value the diverse talents and experiences our employees bring to Patterson and believe that they build a stronger and successful organization.

Job Summary

The Project Coordinator will support the Customer Marketing team and help ensure delivery of high-quality creative projects. This role will focus on customer facing marketing work that supports the customer buying journey starting from initial awareness of the Patterson Dental brand, to the evaluation of our products and services and finally taking action to make a purchase. The ideal candidate will have project management experience, experience working with a project management/workflow tool and have a strong ability to leverage information and reports to assist in planning resources and timelines. The candidate should have a high attention to detail and strong people skills with an ability to coordinate multiple projects. This role works closely with the marketing and in-house creative team along with key channel partners and third-party agencies. This role will oversee the workflow of customer facing marketing work such as campaigns that leverage multiple tactics/channels to sell sheet creation, video development and website projects. The work will start with a marketing brief to understand scope of work, key dates and channels through creative development, approvals and execution.

Essential Functions

• Oversee the coordination and flow of creative projects between departments – marketing, creative and channel partners
• Leverage pre-built workflows to set up the work schedule by deliverable, channel and due date
• Ensure the project has the necessary resources to complete the work
• Attend marketing kick off meetings aligning plans and timelines to the creative brief goals as presented by the marketing team member
• Maintain task lists, due dates and project statuses within the project management/workflow tool
• Monitor projects and workloads, adjusting assignments and deadlines accordingly, in alignment with the Creative Services Manager and marketing team members
• Ensure the creative team and channel partners have needed information/assets to complete their work
• Communicate status updates highlighting potential issues including at-risk deadlines, scheduling, resource constraints
• Lead the weekly creative project pipeline meeting using project management reports
• Proactively communicate upcoming work to channel partners and third-party agencies, when available
• Coordinate with designers or channel partners to ensure that projects meet their requirements
• Build strong relationships across customer marketing and channel partners to ensure successful alignment of roadmaps and collaboration on deliverables and timelines
• Navigate issues with a solutions-oriented mindset, escalating concerns and making informed recommendations to stakeholders and leadership as needed
• Foster efficiencies and speed while honoring the creative process
• Act as one of the primary administrators of the project management/workflow tool
• Collecting key assets for use in marketing efforts
• Manage other duties as assigned

Job Qualifications

• Required Qualifications 2 years of project management experience
• Required Qualifications Bachelor’s degree in marketing, advertising, management, or related field
• Required Qualifications Experience using a modern software tool to assist in tactic planning and resource scheduling
• Required Qualifications Working knowledge of MS Office (Word, Excel and PowerPoint)
• Required Qualifications Experience building, executing, and scaling cross-functional creative projects
• Required Qualifications Ability to set up multiple projects at a time in a fast-paced environment
• Required Qualifications Organized, reliable and highly detail-oriented with a quality and results-oriented approach
• Required Qualifications Effective communicator and collaborative team player who excels at building relationships
• Required Qualifications Strong problem-solver
• Preferred Qualifications PMP or CAPM Certification
• Preferred Qualifications Experience using a project management workflow software such as Adobe Workfront and/or Wrike
• Preferred Qualifications Previous experience working with a marketing and/or creative team

Working Conditions

Physical Demands Operating a computer or other office devices for the majority of the workday May occasionally need to move packages up to 10 pounds such as office supplies or equipment Must be able to communicate with others in person, over the phone, and in writing. Must be able to understand and effectively exchange accurate information with others such as coworkers, customers and vendors Must be able to read and interpret various electronic and written documents.

Environmental Factors

This position is in an office environment in which team members occupy desks in assigned areas or at meeting/collaboration spaces within the building. The building’s primary work areas consist of desks, chairs, computers and other office equipment and devices for professional services.

What's In It For You:

• Full Medical, Dental, and Vision benefits and an integrated Wellness Program
• 401(k) Match
• Retirement Savings Plan
• Paid Time Off (PTO)
• Holiday Pay & Floating Holidays
• Volunteer Time Off (VTO)
• Educational Assistance Program
• Full Paid Parental and Adoption Leave
• LifeWorks (Employee Assistance Program)
• Patterson Perks Program
• The potential compensation range for this role is below. The final offer amount could exceed this range, based on various factors such as candidate location (geographical labor market), experience, and skills. $23.17 - $30.13

EEO Statement

Patterson provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or other related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.

At Patterson Companies, we live our values everyday. With more than 8,000 employees worldwide, we're responsible for providing dentists, veterinarians, animal producers, and farmers with the support they need to keep us and our animals healthy.