Project Coordinator III- #26-26517

Us Tech Solutions; Sunnyvale (CA); On-site; USD 110,000 - 170,000; Part time

Job summary

US Tech Solutions in Sunnyvale is seeking a budget analytics coordinator to support engineering budgets across planning, forecasting, accruals, and reporting. You will partner with Procurement, Sourcing, Accounts Payable, and program management to build recurring reporting and automation.

You will build dashboards, manage monthly cycles, and develop AI-assisted workflows to improve efficiency and scale. Strong communication and autonomy are essential for success in this role.

Qualifications

• 4-5 years in spend tracking, budgeting and forecasting, ideally in engineering/ hardware/R&D/manufacturing.
• Strong background in prompt engineering, AI agents, or workflow automation tools.
• Excellent English written and verbal communication for senior stakeholders.

Responsibilities

• Support engineering teams through planning cycles by clarifying processes and tooling, resolving inquiries, and providing tailored analytical support.
• Audit budget and forecast submissions in internal tooling, ensuring data integrity while providing ad hoc support.
• Analyze forecast and spend data, translate variances into narratives with drivers, identify risks and opportunities.
• Log action items, follow up with owners, and drive items to closure.
• Run monthly accrual cycle: collect accruals, validate against PO balances and received goods, and enter in internal tool.

Skills

Prompt engineering

AI agent development

Workflow automation

Advanced spreadsheets

BI dashboards

Finance communication

Data confidentiality

Education

Bachelor's degree in Finance/Accounting/Economics/Engineering/Business Analytics

Tools

Tableau

Power BI

Looker

Job description

Duration:12-months contract

Job Description:

• This role supports engineering teams across the full budget lifecycle — planning, forecasting, accruals, and reporting.
• The coordinator serves as a trusted point of contact for budget owners, partners closely with Procurement, Sourcing, Accounts Payable, and program management, and builds the recurring reporting and automation that the organization relies on.

Responsibilities:

• Support engineering teams through quarterly and annual planning cycles by clarifying processes and tooling, resolving inquiries, and providing tailored analytical support to ensure on-time submissions.
• Partner with cross-functional teams to audit budget and forecast submissions in internal tooling, ensuring data integrity and accuracy while providing ad hoc support to stakeholders.
• Analyze forecast and spend data, translating variances into a clear narrative with named drivers and identifying risks and opportunities.
• Log action items from reviews, follow up with owners, and drive items to closure.
• Run and review the monthly accrual cycle: collect accruals from owners, validate against open PO balances and goods or services received, and enter them in the internal tool on time.
• Build and maintain recurring reporting, including weekly and monthly budget status, forecast status, commitment reports, vendor and PO views, and dashboards.
• Build reusable AI agents and assistants for recurring workflows, analysis, and reporting tasks to drive efficiency and scale.
• Act as a trusted point of contact for budget owners on spend questions, working cross-functionally with Procurement, Sourcing Managers, Accounts Payable, and program management.

Experience:

• 4-5 years of hands‑on experience in spend tracking, budgeting and forecasting, and capacity or resource analysis, ideally supporting an engineering, hardware, R&D, or manufacturing organization.

Skillsets:

• Practical background in prompt engineering, AI agent development, or workflow automation tooling.
• Advanced spreadsheet skills, including complex formulas, pivot tables, lookups, and large‑workbook modeling, with a demonstrated ability to build reporting that others rely on.
• Experience building dashboards and data visualizations for a leadership audience using any BI tool, such as Tableau, Power BI, Looker, or an internal equivalent.
• Excellent written and verbal communication in English, with a proven ability to present financial analysis to senior non‑finance stakeholders.
• High degree of autonomy, comfort with ambiguity, and a bias toward closing loops without needing to be chased.
• Discretion in handling confidential budget, vendor, and headcount information.

Education:

• Bachelor's degree in Finance, Accounting, Economics, Engineering, Business Analytics, Data Science, Statistics, or a related quantitative field.

Additional Qualifications:

• Professional experience or a data/analytics certification, such as a recognized data analytics professional certificate, Tableau Desktop Specialist, Certified Data Analyst, Microsoft Power BI Data Analyst, or a SQL or cloud data‑analytics certification.
• Exposure to a hardware or consumer electronics product development lifecycle and NPI gates.

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on‑demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.
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