Project Coordinator II Facilities Contract

Seminole-Count; Five Points (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Seminole County is seeking a facilities contracts and project coordinator to monitor and manage contractor work, schedules, and related documentation. You will oversee contracts, track work orders, and coordinate with engineers and county departments to ensure projects stay on budget and meet safety standards.

You will also help with budgeting, invoices, and compliance with local regulations, including fire protection and life-safety systems.

Qualifications

• Thorough knowledge of standard practices, methods, tools, and materials used in the assigned trade.
• Ability to work from sketches, plans, and blueprints.
• Ability to follow and transmit oral and written instructions effectively.
• Ability to supervise subordinates in a manner conducive to full performance and high morale.
• Must follow safety procedures carefully at all times.
• Familiarity with Word, Excel, CMMS, and other office systems.

Responsibilities

• Coordinate and document reported problems with contractors.
• Oversee contracts, work orders, and project schedules.
• Monitor contractor performance to ensure work meets standards and regulations.
• Assist in budgeting and financial tracking for contracts.
• Ensure compliance with safety procedures and local authorities.
• Perform other duties as assigned and assist in emergencies.

Skills

Thorough knowledge of standards

Plan from sketches/blueprints

Oral/written instruction communication

Supervise subordinates

Safety procedures adherence

Computer software proficiency

Education

Associate's Degree

Tools

CADD systems

CMMS

Microsoft Office (Word/Excel)

Job description

Coordinates, monitors and tracks facilities related projects and ongoing facilities maintenance. Coordinates and documents reported problems with contractors. Coordinates and assists in scheduling work and projects with contractors, consulting engineers, and other County departments. Oversees contracts, work orders, and schedule of projects. Coordinates and documents reported problems with contractors.

Salary will be determined depending on qualifications of candidates who exceed the minimum requirements as outlined within the job description.

Additional compensation based on licensure.

Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

Manages various facilities related contracts verifying that all contractor procedures, work, and invoices meet the terms of the contract. Verifies that contracts reflect the current services required by the County and that contracts contain accurate and current information.

Monitors the performance of contractors and takes measures to ensure that all work is completed according to standard practices, industry standards, and local authorities having jurisdiction.

Manages facilities improvement projects including elevator modernization and replacement of dated fire protection systems.

Responsible for state and local regulated building components (life safety, elevator, drinking water, and fuel tank systems) and managing the inspections, documentation, and improvements needed to meet regulations.

Assists department management in budgeting for all accounts related to contracts managed as well as other areas of responsibility.

Manages the financial accounts related to contracts and other areas of responsibility. Approves and logs contractor invoices. Encumbers funds in order that a sufficient amount of funds are available to cover all expenditures.

Responsible for fire protection systems audits, which includes working with the fire department to perform inspections and all work related to resolving issues pointed up in the inspections.

Additional Duties

Performs other duties as assigned or as may be necessary.

In the event of an emergency, all employees are considered essential personnel and may be required to perform alternate duties.

Associates Degree and five (5) years related experience required.

A comparable amount of education, training, or experience may be substituted for the minimum qualifications.

Qualifications

• Thorough knowledge of standard practices, methods, tools, and materials utilized in the assigned trade. Knowledge of occupational hazards and safety precautions involved with the trade.
• Ability to work from sketches, plans, and blueprints.
• Ability to follow and transmit oral and written instructions effectively.
• Ability to supervise subordinates in a manner conducive to full performance and high morale.
• Must follow safety procedures carefully at all time.
• Skilled in computer operations and use of associated software.
• Familiarity with CADD systems, calculator, copier, blue-print machine, page scanner, and other office equipment. Familiarity with automated office systems (Word, Excel, CMMS, etc.).
• Must possess and maintain a valid Florida Driver's License.
• All employees must attend Seminole County Required Trainings.
• Department Specific trainings per position may be required.