Project Coordinator - High-Tech Construction Programs

hughesmarino; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Hughes Marino in Orange County is seeking a Project Coordinator to join our Orange County team, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.

As the operational core, you will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic, technically demanding portfolio, gaining exposure to high-stakes projects and growing with our high-performing team.

Qualifications

• 2-4 years of experience in construction project coordination, project administration, or a related role.
• Experience with PMIS platforms preferred.
• Strong Microsoft Office proficiency including Excel, Word, and SharePoint.
• Exceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ball.
• Clear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendors.
• Self-directed, proactive, and deadline-driven in a fast-moving environment.
• Local candidates only: Orange County.

Responsibilities

• Maintain project documentation, filing structures, and document control standards across all active projects.
• Support project managers with meeting coordination, agenda preparation, and meeting minutes distribution.
• Assist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cycles.
• Maintain PMIS data accuracy and flag discrepancies to the project manager.
• Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs.
• Support project closeout activities including punch list tracking, document assembly, and final submissions.
• Assist senior PMs with the preparation of client-facing reports, presentations, and executive summaries.

Skills

MS Office proficiency

PMIS platforms

Communication skills

Organizational skills

Deadline driven

Education

Bachelor's degree or equivalent experience in construction administration

Tools

PMIS

SharePoint

Job description

Hughes Marino in Orange County is seeking a Project Coordinator to join our Orange County team, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.

As the operational core, you will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic, technically demanding portfolio, gaining exposure to high-stakes projects and growing with our high-performing team.