Project Coordinator

hughesmarino; Irvine (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Hughes Marino in Orange County is seeking a Project Coordinator to join our Orange County team, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.

As the operational core, you will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic, technically demanding portfolio, gaining exposure to high-stakes projects and growing with our high-performing team.

Qualifications

• 2-4 years of experience in construction project coordination, project administration, or a related role.
• Experience with PMIS platforms preferred.
• Strong Microsoft Office proficiency including Excel, Word, and SharePoint.
• Exceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ball.
• Clear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendors.
• Self-directed, proactive, and deadline-driven in a fast-moving environment.
• Local candidates only: Orange County.

Responsibilities

• Maintain project documentation, filing structures, and document control standards across all active projects.
• Support project managers with meeting coordination, agenda preparation, and meeting minutes distribution.
• Assist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cycles.
• Maintain PMIS data accuracy and flag discrepancies to the project manager.
• Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs.
• Support project closeout activities including punch list tracking, document assembly, and final submissions.
• Assist senior PMs with the preparation of client-facing reports, presentations, and executive summaries.

Skills

MS Office proficiency

PMIS platforms

Communication skills

Organizational skills

Deadline driven

Education

Bachelor's degree or equivalent experience in construction administration

Tools

PMIS

SharePoint

Job description

About Hughes Marino

Hughes Marino is a nationally recognized, award-winning corporate real estate advisory firm specializing in representing occupiers, never landlords. Our Program, Project & Construction Management practice serves as owner's representative and third-party PM for some of the most dynamic companies in the country, guiding clients through complex projects with independent, conflict-free expertise.

We are currently seeking a Project Coordinator to join our Orange County team, supporting a growing portfolio of Hardware Technology, Advanced Manufacturing, and defense technology projects.

The Role

As Project Coordinator, you will be the operational core the project team relies on to keep everything moving. You will support senior PMs with document control, scheduling coordination, reporting, and day-to-day project administration across a dynamic and technically demanding portfolio. This is a role where sharp organization, proactive communication, and a strong sense of ownership make a real difference. You will gain direct exposure to complex, high-stakes projects and grow alongside a high-performing team.

What You'll Own

• Maintain project documentation, filing structures, and document control standards across all active projects
• Support project managers with meeting coordination, agenda preparation, and meeting minutes distribution
• Assist with the collection, verification, and consolidation of cost and schedule data for monthly reporting cycles
• Maintain PMIS data accuracy and flag discrepancies to the project manager
• Coordinate with contractors, vendors, and client stakeholders on logistical and administrative project needs
• Support project closeout activities including punch list tracking, document assembly, and final submissions
• Assist senior PMs with the preparation of client-facing reports, presentations, and executive summaries

What We're Looking For

• 2-4 years of experience in construction project coordination, project administration, or a related role
• Experience with PMIS platforms preferred
• Strong Microsoft Office proficiency including Excel, Word, and SharePoint
• Exceptional organizational skills and keen attention to detail; able to juggle multiple active projects without dropping the ball
• Clear written and verbal communication skills; comfortable coordinating across project teams, clients, and vendors
• Self-directed, proactive, and deadline-driven in a fast-moving environment
• Local candidates only: Orange County

Compensation & Details

• Competitive base salary commensurate with experience ranging from $65,000–$85,000
• Competitive benefits package and long-term career growth within Hughes Marino
• Combination of in-office and project site work; based out of our Orange County office
• Periodic travel to project sites as required
• Bachelor's degree preferred; equivalent experience in construction administration considered

Hughes Marino is an equal opportunity employer.