Project Coordinator | Funding

Civitta; Town of Poland (NY); On-site; USD 35,326 - 39,742; Full time

Benefits offered by this job

Flexible working hours

Work from home twice a week

Health insurance

Gift programme

Continuous learning

International offsite trips

Local benefits package

Career growth & salary reviews twice a

Job summary

Civitta is seeking a Project Coordinator | Funding to join our international team in Poland. You will support EU project implementations across 2021–2027 and liaise with public institutions to ensure compliance and successful funding.

The role emphasizes rigorous data handling and collaboration with finance and legal teams. You will enjoy flexible hours and a hybrid work model with some remote work options, while working alongside founders and international partners on green tech and digital

Qualifications

• At least 5 years of experience on EU projects (5 projects from 2021–2027).
• Knowledge of cost eligibility, public aid, cross-financing, principles of competitiveness and other similar rules.
• Experience in working with IT systems: SL2014, LSI2021 CST2021.
• Ability to work with large amounts of data and documents, attention to detail and independence.
• Fluent level of Polish and upper-intermediate English is a must.

Responsibilities

• Work on EU project implementation under the perspective 2021–2027, e.g., EFME, EFSD, EFR 2021–2027, National Reconstruction Plan, EC-funded programs.
• Prepare applications for payments, monitor budgets and prepare reports for institutions (e.g., PARP, NCBR, CUPT).
• Consult clients on eligibility of expenditure and interpretation of guidelines (including Cost Eligibility Guidelines).
• Prepare tender documentation based on the Principle of Competitiveness.
• Conduct internal audits of clients' project documentation.
• Prepare for and participate in projects for official inspections, audits and evaluations.
• Mentor junior colleagues and provide support for the project teams.
• Cooperate with clients' financial and legal departments in the implementation of agreements.

Skills

Polish (fluent)

English (upper-intermediate)

Communication skills

Attention to detail

Independent work

Tools

SL2014

LSI2021 CST2021

Job description

Join Civitta – an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.

Help companies secure EU and national funding – from grant applications to blended finance solutions. We support start-ups, SMEs, and corporates in scaling innovation projects.

You’ll work alongside founders, and international partners across green tech, AI, circular economy, and digital transformation, by empowering different businesses to grow.

Take the step towards your journey with us and join us as a Project Coordinator | Funding in Poland.

You will:

• Work on EU project implementation under the perspective 2021–2027, for example European Funds for Modern Economy (EFME), European Funds for Social Development (EFSD), European Funds for Regions (EFR 2021–2027), National Reconstruction Plan, Programs financed from the EC level (e.g. CEF, Horizon);
• Prepare applications for payments, monitor budgets and prepare reports for institutions (e.g. PARP, NCBR, CUPT);
• Consult clients on the eligibility of expenditure and interpretation of guidelines (including the Cost Eligibility Guidelines);
• Prepare tender documentation based on the Principle of Competitiveness;
• Conduct internal audits of clients' project documentation;
• Prepare for and participate in projects for official inspections, audits and evaluations;
• Mentor junior colleagues and provide support for the project teams;
• Cooperate with clients' financial and legal departments in the implementation of agreements.

Requirements:

• At least 5 years of experience in working on EU projects (including at least 5 projects from the new perspective 2021–2027);
• Knowledge of cost eligibility, public aid, cross-financing, principles of competitiveness and other similar rules;
• Experience in working with IT systems: SL2014, LSI2021 CST2021;
• Ability to work with large amounts of data and documents, attention to detail and independence;
• Communication skills and the ability to conduct correspondence with public institutions;
• Experience in working on projects financed by the EC may be an advantage;
• Fluent level of Polish and upper-intermediate English is a must.
• Professional Growth – We support rapid career development, offering performance and salary reviews twice a year to ensure your progress is recognized and rewarded;
• Bonus – Earn financial rewards through a clear, standardized system that recognizes your contributions;
• Flexible Working Hours – Manage your workday with flexibility and the option to work from home twice a week, while enjoying our city-centre office as a convenient, collaborative workspace;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• International Offsite Trips – Each year, we travel to an exciting destination to spend time together with the entire Civitta team, building connections and creating unforgettable memories;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
• Continuous Learning – From expert-led trainings to personal development budgets, your growth is our priority;
• Local Benefits Package – Enjoy a comprehensive benefits package to support your well-being and professional needs, including: Health insurance, public transport compensation or city parking compensation, snacks in the office.

The final monthly salary for this position ranges from 12 000 PLN gross/month to 13 500 PLN gross/month and depends on your previous experience and assessment during interviews.