Project Coordinator (Entry Level)

NICHQ; Boston, Northern (MA, KY); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Remote work

Paid time off

Parental leave

Medical insurance

Dental insurance

Vision insurance

401k retirement

Flexible spending accounts

Employee assistance program

Professional development

Job summary

NICHQ is seeking an Entry Level Project Coordinator to support project activities across teams. The role features heavy administrative duties, meeting facilitation, and preparation of deliverables and reports. Remote work is available with a strong Boston-based presence in our organization.

Ideal candidates hold a Bachelor's in Public Health or related field, with administrative or project management experience; ability to manage multiple tasks and coordinate events is preferred.

Qualifications

• Bachelor's degree in Public Health or related field; administrative or project management experience preferred.
• Strong written and verbal communication skills and ability to coordinate multiple tasks.
• Experience coordinating in-person and virtual events is preferred.

Responsibilities

• Coordinate project activities including note taking, calendar scheduling, reminders, and follow-ups.
• Prepare agendas and facilitate meetings; document key decisions and follow-up.
• Support development and management of project plans, schedules, deliverables, and status reports.
• Coordinate in-person and virtual events, including logistics, materials, setup, and day-of coordination.
• Assist in preparing reports and presentations.
• Support TA processes including scheduling consultations and data entry.
• Liaise with project partners and maintain online communication/data platforms (Coral).
• Provide customer service and manage the project inbox.

Skills

MS Office Suite

Strong communication

Multi-tasking

Organizational skills

Team player

Event coordination

Public health knowledge

Zoom/Webex familiarity

Coral data platform

Education

Bachelor's degree in Public Health or related field

Tools

Microsoft Office

Zoom

Webex

Coral

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Coordinator (Entry Level)

Salary: $55,000.00 Annually

Organization Overview

The National Institute for Children’s Health Quality (NICHQ) is an independent nonprofit organization working for more than a decade to improve children’s health. We help organizations and professionals who share this mission make breakthrough improvements, so children and families live healthier lives. While NICHQ is Boston based, we have a strong remote culture and invite candidates from across the country to apply.

Position Overview

NICHQ is currently recruiting a Project Coordinator to collaborate with multiple team members to support the activities and deliverables of a project.

Summary

Career Level: Entry Level

Status: Full-Time, Non-Exempt Employee, US Based Remote

Education: Bachelor's degree in Public Health or related field with administrative or project management experience preferred. Equivalent relevant experience may be substituted for education.

Position Responsibilities May Include

• Coordinating project activities including heavy administrative details: note taking, calendar scheduling, follow up, reminders, etc.
• Preparing agendas for and facilitating meetings, as requested, documenting key decisions and supporting follow-up
• Assisting in the development and management of project plans (e.g., schedule, deliverables, project status reports) and tracking deliverables
• Managing coordination of in-person and virtual events, including logistics, preparation of and mailing materials, set-up, technical needs, and day-of coordination
• Supporting development of key project documents, including reports (e.g. project reports, funder reports, board reports) and presentations
• Contributing to project planning and decision making
• Supporting technical assistance (TA) process including, monitoring TA submissions, scheduling TA consultations, follow-up and data entry, etc.
• Serving as liaison with project partners and other key individuals/groups, as requested
• Managing and maintaining online communication and data platform (Coral)
• Supporting the project team and collaborating with Communications department on project promotion and communication
• May provide day to day management of specific deliverables and activities including those of external customers, vendors and/or internal support departments that are contributing to the project
• Providing thorough and timely customer service and maintaining the project general email inbox
• Other tasks as assigned

Qualifications

• High level of comfort and strong learning capability to use office systems, computers, and MS Office Suite: Outlook, Word, Excel, PowerPoint and virtual meeting platforms (Zoom, Webex, etc.)
• Strong oral and written communication skills, including the ability to communicate, and/or willingness to learn and practice sharing, sensitive information with a variety of partners in a tactful manner
• Ability to multi-task and prioritize work- both with oversight and autonomously as appropriate and as needed, able to recommend project-related timelines and meet deadlines
• Highly organized and skilled at managing numerous details for one or more projects and can assist in thinking of solutions to issues as they arise
• Works well in team environment
• Highly flexible and adjustable
• Prior experience coordinating in-person and virtual events strongly preferred
• Experience in or knowledge of public health– especially maternal and child health, health care, or related systems preferred
• Strong interest in ongoing professional development and growth

NICHQ offers a generous benefits package for employees including competitive compensation; remote work; paid time off including vacation, sick and holidays; paid parental leave; insurance including medical, dental, vision, disability and life; 403b retirement plan; flexible spending accounts; employee assistance programs; and professional development benefits.

EEOC Statement

NICHQ is committed to being an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, marital status or disability.