Project Coordinator - Electronic Security and Safety - Morgantown, WV

Pillar Innovations, LLC; Morgantown (KY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive Benefits

Health/Life insurance

401(k) retirement plan

Paid time off and holidays

Training and mentoring

Job summary

Pillar Innovations, LLC is seeking a Project Coordinator – Electronic Security and Safety to manage ESS projects, procurement, and scheduling from Morgantown, KY. You will coordinate field teams, equipment, and materials while maintaining strong customer communication and after-hours support.

The role emphasizes office-based logistics with occasional travel and after-hours readiness to ensure project success and compliance with safety standards.

Qualifications

• 2+ years of relevant project coordination experience preferred.
• 1+ years of experience with electronic security/access control/fire alarm systems.
• Able to organize and plan work tasks to meet company goals.

Responsibilities

• Schedule ESS projects and service work, balancing customer needs with resources.
• Monitor and adjust project schedules as required.
• Coordinate personnel, equipment, and supply needs with management.
• Maintain and track inventory, purchases, and receipts.
• Create drawings/sketches for installations.
• Prepare estimates and quotes for customers.
• Develop work orders and job numbers as needed.
• Support billing processes and coordinate with accounting.
• Ensure jobs are timely, on-budget, and meet codes and quality standards.
• Perform site walks and gather information for bidding and closeouts.

Skills

Project coordination

Electronic security

Customer service

Blueprints reading

Multi-project management

Communication skills

Education

High school diploma or equivalent

Tools

Estimating software

Adobe PDF

Microsoft Office

Outlook

Excel

Word

Job description

About Us

Pillar Innovations is an Industrial Solutions and Service Company with over 15 years of experience in the Energy, Mining, Industrial Construction, Aggregate, and Renewables Industries. The Corporate Headquarters are located in Grantsville, MD with several offices throughout the country. Are you looking for a place to expand your skills and grow in a career? Our company promotes continuous learning, diverse work opportunities, and flexibility. We also provide defined career path advancement, full benefits, and a variety of apprenticeship/continuing education programs. We pride ourselves on the versatility of our skillsets and the variety of services that we provide to our customers. We maintain a high level of respect and dignity for our employees, customers, and for the communities that we serve. We have always held a high regard for providing a flexible work-life balance for our employees and we will continue to do so. We are a diverse and rapidly growing company that is continually on the lookout for emerging markets and opportunities. As an employee, the keys to success are maintaining a positive, can-do attitude and a strong sense of ambition and safety. These key attributes have contributed greatly to the success of our company and to the advancement of our workforce. Openings for experienced workers and training for entry level positions are always available. Start a career with us today!

Position Overview

The general role of the Project Coordinator – Electronic Security and Safety (ESS) is to coordinate services and support for electronic security and safety projects and installations. This position will manage supply chain procurement, shipping, and receiving to ensure that equipment and materials are readily available for successful project completion. This position must be available after-hours to answer calls from customers, field personnel, and Management.

This individual must have a thorough understanding of the current needs of the Electronic Security and Safety Department and must be proficient with the products and service equipment required to be an industry leader.

This individual must possess a general understanding of all aspects of Electronic Security and Safety services and projects. The Project Coordinator provides administrative, customer, and logistic support. The position is mostly office oriented but must be able to work a flexible schedule that may include travel, weekends, and extended hours.

The Project Coordinator will report to the Department Manager and will work primarily out of the Morgantown location.

What You'll Do

• Schedule ESS service work, projects, maintenance, installations, etc. by balancing customer needs with product and labor availability
• Monitor and adjust project schedules as assigned
• Communicate personnel, equipment, and supply needs to management
• Maintain and organize the ordering, tracking, and receipt of inventory and material purchases
• Create drawings and sketches for installation
• Prepare and assist with project estimates and job quotes for customers
• Develop and assign work orders and job numbers as needed
• Review and complete work in progress (WIP) reportsCoordinate and review the billing processes with accounting
• Coordinate with other divisions on ESS projects
• Assist project team and managers in strategic meetings, follow up, meeting notes, and action plans
• Support new business development and customer service by being available and responsive to internal and external customers and for new business inquiries
• Respond to, communicate, and help manage customer service needs to include things that arise after hours
• Provide support to ensure jobs are timely, on-budget, meet code requirements, quality control standards, and customer needs
• Perform job site walks to gather information for bidding, project close outs, etc.
• Coordinate with inspectors and other trades as needed
• Provide paperwork and documentation for accurate record keeping, billing, and inventory
• Maintain and track company tools, equipment, and vehicles for the department
• Assist in scheduling crew member training and maintain department training records
• Follow proper safety and incident reporting procedures
• Ensure proper communication to ESS management on all pertinent issues
• Maintain a basic understanding of employment laws and regulations and collaborate with Human Resources to maintain compliance

Other Duties

This job posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required for this position. Duties, responsibilities, and activities may change at any time with or without notice.

What You'll Bring

• 2+ years of relevant project coordination experience preferred
• 1+ years of experience with electronic security/access control/fire alarm systems
• High school diploma or equivalent
• Valid driver’s license required
• Able to organize and plan work tasks to meet company goals
• Possess the ability for critical thinking with exceptional problem-solving skills
• Experience reading blueprints desired
• Well-rounded experience in cameras, networking, access control, and configurations
• Ability to coordinate multiple projects
• Strong verbal and written communication skills with the ability to effectively and professionally communicate with co-workers and customers
• Must be dependable; trustworthy; and possess a positive and productive attitude
• Proficient with Software such as estimating software, Adobe PDF, Microsoft Suite such as Outlook, Word, and Excel, etc.
• Ability to aid in installation process
• Ability to be customer focused, work independently, and in a team environment

Working Conditions

• Walk / use hands to finger, handle or feel objects, tools or controls / reach with hands and arms / climb ladders and stairs / crawl / kneel
• Sit/stand for extended periods of time
• Lift and/or move up to 50 pounds
• Perform duties on-site and underground at industrial locations

Ability to independently lift objects up to 50 pounds

Additional Eligibility Qualifications

This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

AAP/EEO StatementThis Company is an Equal Employment Opportunity Employer that provides opportunities without regard to any protected classes under applicable law.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

How We’ll Support You

Perks/Benefits

• Comprehensive Benefits
• Health/Life insurance
• 401(k) retirement plan
• Short/Long term disability
• Paid time off and holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• Employee focused work environment
• On-the-job mentoring and training
• Internal job postings
• Performance and salary reviews
• Employee feedback program
• Safety-first and drug free work environments
• Bonuses and incentives for working safely
• Company provided tools and basic safety equipment
• PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Advancement through defined employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
• Scholarship opportunities for dependent children