Project Coordinator - Electrical

Norlee Group; Jacksonville (FL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive Pay

Medical, Dental and Vision Insurance

401K with company matching

Paid Holidays

Paid Vacation

Job summary

A leading contracting company in Jacksonville, Florida, is seeking a Project Coordinator responsible for document management and project administration. The ideal candidate will have at least 2 years of administrative experience, preferably in the construction industry. Responsibilities include coordinating project activities, managing documentation, and ensuring that projects meet budget and quality standards. This role offers competitive pay and benefits including health insurance and retirement plans.

Qualifications

• At least 2+ years of administrative experience, preferably in construction.
• Must have experience with project management and scheduling software.
• In-depth knowledge of Microsoft Office Suite is required.

Responsibilities

• Verify insurance and subcontractor agreements before work begins.
• Maintain construction documents and permits.
• Assist with project setup and resource coordination.

Skills

Administrative experience

Project management software knowledge

MS Office Suite proficiency

Education

High School Diploma

Associate degree in applicable field

Tools

Procore

Bluebeam

Job description

Who are we?

Norlee Group brings light to everyday life. Our philosophy is powered by raising the bar in industry standards, putting safety, quality, and customer relationships at the forefront of our foundation. We are continually striving to expand our market capabilities within the Electrical, Mechanical, Technology, and Engineering segments.

Headquartered in Jacksonville, Florida, Norlee Group (NLG) owns and operates several prominent companies across the South. Each company brings a unique skillset and client base, enabling cross‑selling of services to streamline client projects. NLG’s family of companies provides comprehensive services in Electrical, Mechanical, and Technology Contracting; MEP/LV Design Engineering; and Underground Infrastructure. With a growing workforce over 600 employees, NLG serves a wide range of building sectors, including Commercial, Educational, Healthcare, Hospitality, Industrial, Manufacturing, Mixed‑Use, Multi‑Family, and Municipal projects.

The company's portfolio includes several leading service providers across Florida, including Adkins Electric (AEI), AEC Electrical Contractors (AEC), AllState Electrical Contractors (ASE), Colwill Enterprises (CEI), Millennium Electric (MEI), Regency Electric (RE), and Tietjen Technologies (TTI).

The Project Coordinator is responsible for document management, project accounting, and project administration on assigned projects. This role will maintain open communication between office and field personnel to ensure all project tasks get accomplished in a timely and accurate manner. Ultimately, the Project Coordinator’s duties are to ensure that all projects are completed on time, within budget, and meet high‑quality standards.

What We Offer:

• Competitive Pay
• Medical, Dental and Vision Insurance is offered.
• 401K and Roth retirement plans with company matching contribution.
• Paid Holidays
• Paid Vacation

What this Role Will Do:

• Verify insurance requirements and subcontractor agreements are in place prior to commencement of work.
• Research on General Contractors and competition on potential projects.
• Maintain bid and pending project list.
• Interfacing with inspection agencies.
• Maintain construction documents and permits.
• Contracts – initial review and act as internal clearinghouse for reviews / approvals.
• Assist with the project setup – customer, job number, lien rights.
• RFI change order tracking.
• Prepare and distribute meeting minutes.
• Provide administrative support to the project team as requested (i.e., sort mail, file, data entry, proofread, format).
• Review subcontractors’ pay applications for accuracy, track lien waivers, ensure payment.
• Aid with various processes (i.e., pre‑qualifications, invoices, change orders).
• Coordinate project management activities, resources, equipment, and information.
• Break projects into doable actions and set timeframes.
• Liaise with clients to identify and define requirements, scope, and objectives.
• Assign tasks to internal teams and assist with schedule management.
• Make sure that clients’ needs are met as projects evolve.
• Assist in preparing the initial budget and entering change order budgets into project management and accounting software.
• Analyze risks and opportunities.
• Oversee project procurement management.
• Monitor project progress and handle any issues that arise.
• Act as the point of contact and communicate project status to all participants.
• Work with the Project Manager to eliminate blockers.
• Use tools to monitor working hours, plans, and expenditures.
• Issue all appropriate legal paperwork (e.g., contracts and terms of the agreement).
• Create and maintain comprehensive project documentation, plans, and reports.
• Ensure standards and requirements are met through conducting quality assurance tests.
• *Other duties as assigned.

You’ll be great fit if:

• A High School Diploma is required; An associate degree in an applicable field is preferred.
• At least a minimum of 2+ years of administrative experience is required; experience within the construction industry or Electrical are highly preferred.
• The candidate should have experience with or be able to learn specific project management and scheduling software (ex: Procore, Bluebeam).
• In-depth knowledge of the MS‑Office Suite (Outlook, Word, Excel, Project) is required.

AEC Electrical Contractors, LLC, A Norlee Company is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Equal Opportunity Employer, including disabled and veterans.