Project Coordinator, Electrical

VIATechnik; Chicago (IL); Remote; USD 75,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Open time off

401(k) plan

Home office setup costs

Paid holidays

Job summary

VIATechnik seeks a Project Coordinator for remote US work to organize electrical construction projects from kickoff to closeout. You’ll support schedules, documentation, and cross‑functional communication with engineers, clients, and vendors.

You’ll develop BIM skills in Revit, Navisworks, and AutoCAD and may move toward project management or BIM coordination as you grow.

Qualifications

• PMP certification is strongly preferred.
• Early-career experience in project coordination or related support role.
• Experience in architecture, engineering, or MEP firm is a plus.
• Able to manage multiple documents and deadlines with clarity.

Responsibilities

• Build and maintain centralized documentation and tracking across electrical projects.
• Screen vendor submittals against specs and format requirements.
• Track schedules and milestones for concurrent projects and flag variances.
• Serve as primary contact for routine client and contractor communications.
• Set up coordination meetings, capture notes, and follow up to close actions.
• Develop proficiency in Revit, Navisworks, and AutoCAD within six months.

Skills

PMP certification

Project coordination

Documentation management

Communication skills

Tools

Revit

Navisworks

AutoCAD

Job description

This is a remote role within the United States. US work authorization is required.

About VIATechnik:

VIATechnik is on a mission to lead the built environment in creating a better future, today. We are one team of over 500 digital experts around the globe. Our team is a quickly growing group of committed architects, engineers, tradespersons, researchers, and business leaders. Together, we empower clients through high-quality, high-velocity experiences that consistently improve outcomes across the design, construction, and operations of buildings and infrastructure. Our clients include Amazon, Mars Wrigley, and National Geographic, the firms shaping the world's most ambitious projects.

Role Overview

VIATechnik is seeking a Project Coordinator to serve as the central hub keeping our electrical construction projects organized and moving forward. This role handles administrative and project management tasks, supports in tracking project schedules, attend internal and client-facing meetings, and breaks down work to the appropriate engineering team. You'll support engineering teams by managing documentation and coordinating communication between internal engineers, clients, contractors, and vendors, ensuring projects stay on track, within scope, and within budget. This is a great fit for someone who wants hands-on exposure to coordinate MEP/electrical engineering projects run from kickoff to closeout.

What You'll Do

• Build a centralized documentation and tracking system across your assigned electrical projects, so meeting notes, RFIs, closeout files, and vendor submittals are logged in a consistent, searchable format within 48 hours of receipt.
• Screen incoming vendor product data and technical submittals against project specifications, catching missing information and formatting issues before they reach engineers and cutting down on submittals returned as incomplete.
• Track schedules and milestones across a portfolio of concurrent projects, and flag any timeline variance to the project manager within 24 hours instead of holding it for the next status meeting.
• Serve as the primary point of contact for routine client and contractor communications, resolving non-technical questions yourself and routing technical ones to the right engineer without delay.
• Set up coordination meetings, help set up project timelin(es), join internal and client-facing calls, capture accurate notes and action items, and follow up until every item is closed.
• Build working proficiency in Revit, Navisworks, and AutoCAD within your first six months, opening project models on your own, pulling the views engineers request, and flagging obvious clashes or omissions ahead of coordination meetings.
• Reprioritize daily across competing deadlines as urgent vendor issues and client requests come up.

You'd Be a Strong Fit If

• You have a PMP certification (strongly preferred)
• You have early-career experience in project coordination, administration, or a related support role, ideally at an architecture, engineering, or MEP firm, and you're the person your team relies on to know where every document and deadline stands.
• You have coordinated projects in construction, engineering, or a related technical fiel(d).
• You can keep several projects moving at once and still notice when a date or a missing spec sheet is about to become a problem.
• You communicate clearly with engineers, clients, and contractors, and you know which questions are yours to answer and which belong with an engineer.
• You're curious about BIM and want regular, hands-on time in Revit, Navisworks, and AutoCAD, even if you're still building that skill set.

Why VIATechnik

This role places you at the center of multiple active electrical construction projects, with regular exposure to new clients, contractors, and technical challenges. You'll work directly in Revit, Navisworks, and AutoCAD models as part of your everyday work, and as your fluency grows, so does your ownership over vendor documentation, scheduling, and the projects you support. The role is built as a direct path into project management or BIM and VDC coordination.

The pace is fast and decision-making can be informal. Engineers count on the coordinator to catch problems before they elevate. People who do well here enjoy bringing order to moving parts and stay steady when the plan changes.

Win-Win Statement

VIATechnik needs someone who will take ownership of the documentation, scheduling, and communication that keeps electrical projects moving, freeing engineers to focus on design and technical coordination. In return, you get a direct path toward project management or BIM coordination, hands-on exposure to the tools and projects that make that path real, and a role where your organization and follow-through are visible in every project's outcome. This is a genuine trade: your reliability for our investment in your growth.

Compensation and featured benefits:

• The pay for this position is $75,000– $100,000, and the role is eligible for bonuses. The actual salary offer may be different as we carefully consider a wide range of factors, including your skills, qualifications, location, and experience
• Health insurance with the choice of five plan options. We cover 70-95% of premiums for VIATechies and 65% of the premiums for dependents (depending on the plan chosen)
• Dental and vision insurance. We cover up to 75% of the monthly insurance premiums for VIATechies and up to 50% of the premiums for dependents (depending on the plans chosen)
• Open and flexible time off
• A 401(k) plan that is fully vested immediately
• Home office setup costs
• Paid holidays

As a minority and woman owned and led company, VIATechnik seeks to build a team that represents a variety of backgrounds, perspectives, and skills. VIATechnik is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment.

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