Project Coordinator ( Due Diligence)

HavenCORE Property Management; Rancho Cucamonga, Northern (CA, KY); Sur place; USD 65 000 - 70 000; Plein temps

Résumé du poste

Paycom - ATS in Rancho Cucamonga, CA is seeking a Project Coordinator (Due Diligence) to provide key admin and operational support to the Due Diligence Project Manager and property management teams.

You will assist with acquisitions-related tasks, track progress, and help manage payables and vendor coordination, contributing to a portfolio of properties and ongoing initiatives.

Qualifications

• 1–3 years of project coordination experience, preferably in maintenance, construction, or property development.
• High school diploma or equivalent; Associate’s or Bachelor's degree preferred.
• Strong organizational and time-management skills with high attention to detail.
• Effective verbal and written communication with professional email etiquette.
• Ability to work independently and adapt to changing priorities.
• Experience with property management software is a plus.

Responsabilités

• Assist with task follow-ups and documentation for due diligence projects.
• Track and report progress of property management projects and due diligence.
• Review payables and coordinate vendor invoices and onboarding.
• Maintain project records, file sharing via Smartsheet and SharePoint.
• Prepare reports, summaries, and presentations for stakeholders.
• Collaborate with accounting, legal, asset management, and maintenance teams.
• Attend team meetings and company events; travel as required.

Connaissances

Organizational skills

Time management

Communication skills

Microsoft Office

Smartsheet

Yardi

Vendor coordination

Formation

High school diploma or equivalent

Associate’s or Bachelor's degree preferred

Outils

Yardi

Smartsheet

Pay2Elevate

SharePoint

Description du poste

# Project Coordinator ( Due Diligence)Corporate Rancho Cucamonga - Rancho Cucamonga, CA 91730## OverviewSalary Range$65,000.00 - $70,000.00 SalaryPosition TypeFull TimeJob ShiftDayEducation LevelNot SpecifiedCategoryAdmin - Clerical## DescriptionT**Position Summary**The Project Coordinator of Property Management provides key administrative and operational support to the Project Manager of Due Diligence and the broader property management team. This role plays a critical part in supporting property-level operations, assisting with payables and vendor coordination, tracking project progress, and contributing to the execution of various due diligence and operational initiatives across the portfolio.**Key Responsibilities****Project Coordination & Support*** Assist the Project Manager of Due Diligence with outstanding tasks, follow-ups, and documentation.* Support project coordination efforts related to acquisitions, dispositions, and property transitions.* Track and report on the progress of key property management projects and due diligence activities.* Assist with reviewing, organizing, and processing property payables.* Contact vendors to follow up on pending invoices and ensure timely payment processing.* Support the vendor onboarding process by collecting required documentation and coordinating with internal departments.* Assist in the development and submission of reports, summaries, and presentations for internal and external stakeholders.* Maintain detailed records, project files, and task trackers to ensure smooth execution of initiatives.* Collaborate with cross-functional teams including accounting, legal, asset management, and maintenance.* Provide general administrative support and respond to emerging project needs as they arise.**Administrative Duties*** Draft and distribute correspondence including email communications, contract notices, and project summaries.* File and maintain project-related documents electronically across platforms (Smartsheet, SharePoint, etc.).* Review project documentation for accuracy and completeness, following up with internal teams and clients as needed.**Communication & Documentation*** Support vendor setup by collecting and submitting required documentation in a timely manner.* Maintain clear, professional, and responsive communication with site staff, vendors, and external partners.**Project Growth Support*** Assist Due Diligence Project Manager with onboarding third-party portfolios.**Other Duties*** Attend team meetings and company-sponsored events; occasional travel may be required.* Perform other related duties as assigned by the Project Manager or Senior Property Management staff.**Skills & Qualifications*** Strong organizational and time-management skills with a high attention to detail.* Effective verbal and written communication skills, including professional email etiquette.* Ability to work independently, prioritize tasks, and adapt to shifting priorities.* Working knowledge of property management and project tracking software (e.g., Yardi, Smartsheet, Pay2Elevate).* Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).* Ability to build strong internal and external relationships across departments and vendor networks.* Understanding of project coordination principles in the maintenance, construction, or affordable housing industry preferred.**Experience & Education*** 1–3 years of project coordination experience, preferably in maintenance, construction, or property development.* High school diploma or equivalent required; Associate’s or Bachelor's degree preferred.* Prior experience in affordable housing, facilities coordination, or development environments a plus.**Physical Requirements / Work Environment*** Work is primarily sedentary and performed in an office environment.* Must be able to operate standard office equipment including computers, phones, copiers, etc.* Occasional site visits or offsite meetings may be required.