Project Coordinator - Drilling

International Executive Service Corps; Fort Wayne (IN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Paid Holidays and PTO

Medical, Dental, and Vision

Flexible Spending Accounts

Health Savings Account

Accident Insurance

Hospital Indemnity Insurance

Critical Illness Insurance

Lifelock Identity Theft Protection

Employee Discounts

Short-Term & Long-Term Disability

Job summary

M. J. Electric, LLC is seeking a Project Coordinator to support utility foundation construction projects, focusing on safety, planning, scheduling and cost reporting.

This role requires collaboration with project managers, supervision teams, and purchasing to ensure on-time delivery, accurate budgeting, and effective client communication across diverse locations.

Qualifications

• Entry level with knowledge of Project Management, Engineering, IT, Business Administration or related experience.
• BS/BA in Engineering, Construction Management or Business Administration preferred.
• Ability to travel to various project locations.
• Proven communication, organizational, and interpersonal skills.
• Ability to maintain confidentiality.

Responsibilities

• Assist with the development of common systems and processes for daily reporting, job books, accounting, reporting of project costs, customer billing, scheduling, material procurement, record keeping, document control, QA/QC documentation and budgeting.
• Support the day-to-day oversight, management, and administration of the company’s safety management system.
• Support the day-to-day oversight, management, and administration of the company’s Quality Management System.
• Assist with the development and tracking of key performance and financial metrics that will optimize performance, productivity and reduce costs.
• Work with Project Supervision to set up job structure from beginning i.e. safety, scheduling, document control plan, cost codes, job cost spread, material/tooling plan, billing, etc.
• Assist in job hand off from estimating to field project supervision.
• Work with Project Supervision on schedule, layout, change orders, etc.
• Work with purchasing on material orders and required submittals
• Provide weekly updates on project supervision as needed
• Work closely with the Project Manager regarding job forecast and financials
• Work with customer and field management on schedule development and assist in maintaining during the course of project
• Ensure the project has adequate resources to maintain schedule, budget and exceed safety expectations
• Ensure all paperwork and administrative tasks such as Daily Job Journals, RFI’s, Restraints, Timesheets, Extra Work Reports, Purchase Orders, Packing Slips, Tool Reports, etc. are properly maintained and routed
• Interact with customer on project with positive long term relationship in mind
• Overall be a support mechanism for the Project Supervision and staff
• Be willing to take on multiple projects and dedicate the time and efforts to ensure a safe and profitable project with a very satisfied customer

Skills

Project management knowledge

Communication skills

Organizational skills

Team collaboration

Education

BS/BA in Engineering

Construction Management

Business Administration

Tools

Acrobat

Microsoft Word

Excel

PowerPoint

SharePoint

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer’s electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren’t just applying for job, you are building a career.

About this Role – Project Coordinator

We are looking for a talented Project Coordinator who has a passion for quality construction. This position is responsible for providing support to operations (Project Manager) in support of utility foundation construction projects in the areas of safety, planning, scheduling, cost monitoring, cost reporting, customer reporting, performance tracking, budgeting, estimating, change orders, billing, subcontractor management, purchasing, equipment and tooling management and bid development.

What You’ll Do

• Assist with the development of common systems and processes to provide for proper daily reporting, job books, accounting, reporting of project costs, customer billing, scheduling, material procurement, record keeping, document control, QA/QC documentation and budgeting.
• Support the day-to-day oversight, management, and administration of the company’s safety management system.
• Support the day-to-day oversight, management, and administration of the company’s Quality Management System
• Assist with the development and tracking of key performance and financial metrics that will optimize performance, productivity and reduce costs.
• Work with Project Supervision to set up job structure from beginning i.e. safety, scheduling, document control plan, cost codes, job cost spread, material/tooling plan, billing, etc.
• Assist in job hand off from estimating to field project supervision.
• Work with Project Supervision on schedule, layout, change orders, etc.
• Work with purchasing on material orders and required submittals
• Provide weekly updates on project supervision as needed
• Work closely with the Project Manger regarding job forecast and financials
• Work with customer and field management on schedule development and assist in maintaining during the course of project
• Ensure the project has adequate resources to maintain schedule, budget and exceed safety expectations
• Ensure all paperwork and administrative tasks such as Daily Job Journals, RFI’s, Restraints, Timesheets, Extra Work Reports, Purchase Orders, Packing Slips, Tool Reports, etc. are properly maintained and routed
• Interact with customer on project with positive long term relationship in mind
• Overall be a support mechanism for the Project Supervision and staff
• Be willing to take on multiple projects and dedicate the time and efforts to ensure a safe and profitable project with a very satisfied customer

What You’ll Bring

• Solid computer skills to include Acrobat, Microsoft – Word, Excel, PowerPoint, and SharePoint
• Ability to work independently and meet deadlines
• Ability to anticipate and meet internal customer needs
• Proven communication, organizational, and interpersonal skills
• Ability to maintain confidentiality
• Able to travel to various project locations
• Entry level with knowledge of Project Management, Engineering, IT, Business Administration, Construction Managementor related experience in a civil and/or utility electrical construction environment
• BS/BA in Engineering, Construction Management, Business Administration preferred but not required

What You’ll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Lifelock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability

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