Project Coordinator - Donor Marketing

Fred Hutch; Seattle (WA); Hybrid; USD 80,172 - 109,470; Full time

Benefits offered by this job

Medical/vision and dental insurance

Flexible spending accounts

Tuition reimbursement

Paid vacation and sick leave

Paid parental leave

Job summary

Fred Hutch in Seattle is seeking a Project Coordinator for Donor Marketing. This hybrid position involves coordinating operational activities to enhance fundraising efforts and donor engagement. The ideal candidate will have a Bachelor’s degree and substantial experience in project coordination.

The salary range is $80,172 to $109,470, based on experience. Additional benefits include health insurance, paid vacation, and retirement plans.

A cover letter is required for consideration.

Qualifications

• Three years of project coordination experience post-master’s or five years post-bachelor’s.
• Ability to work independently and manage confidential information.

Responsibilities

• Coordinate marketing activities for donor programs.
• Oversee social media and video projects.
• Develop donor-facing materials.
• Monitor project timelines and track performance metrics.

Skills

Project coordination

Communication skills

Organizational skills

Relationship building

Attention to detail

Education

Bachelor’s degree or equivalent experience

Tools

Smartsheet

Asana

Microsoft Project

Canva

Adobe Creative Suite

Google Analytics

Raiser’s Edge/RENXT

Job description

Job Summary

The Project Coordinator, Donor Marketing, is a member of the Experience & Engagement program and reports to the Program Director, Donor Marketing. The program is responsible for broad‑based fundraising, peer‑to‑peer programming, donor communications, donor marketing, and a robust pipeline of events. The Project Coordinator coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and externally with donors to ensure best practices in fundraising and donor impact. The role supports marketing activities for planned giving, peer‑to‑peer initiatives, direct response, acquisition, stewardship, and events through a wide array of marketing channels.

Some travel and weekend or evening work may be required. This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A Cover Letter Is Required for Consideration.

Responsibilities

• Coordinate marketing activities and collaborate with agency partners to reach current and prospective donors for Philanthropy programs.
• Coordinate and implement Philanthropy’s video plans including production plans, site visits, and video shoots; post and promote videos, track performance metrics, and maintain systems for organizing and archiving information.
• Oversee social media for Obliteride, including planning, drafting, posting content, and monitoring channels and performance metrics.
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
• Develop donor‑facing materials and departmental materials; support review, edit, and refinement of materials.
• Carry out complex assignments in support of revenue and expense expectations, including handling of gifts.
• Serve as liaison in cross‑team activities and in Center‑wide events with donors, community, and/or outside organizations.
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow‑up activities.
• Coordinate cultivation, solicitation, and stewardship activities.
• Track progress and prepare reports.
• Assist in the analysis of revenue projections and program strategies.
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
• Produce special and recurring reports.
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent experience.
• Three years post‑master’s or five years post‑bachelor’s project coordination experience.

Preferred Qualifications

• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone, by email, and in person.
• Experience working with Smartsheet or other project management software such as Asana or Microsoft Project; experience with SharePoint and design and video tools such as Canva or Adobe Creative Suite; working knowledge of Google Analytics or other marketing analytics tools.
• Project coordination experience in marketing or a related field.
• Experience working with in‑house and external video producers.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

Salary and Benefits

The annual base salary range for this position is from $80,172 to $109,470, and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well‑being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12‑22 days per year), paid sick leave (12‑25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206‑667‑4700.