Program Coordinator - Events

Fred Hutchinson Cancer Research Center; Seattle (WA); Hybrid; USD 43,063 - 61,316; Full time

Benefits offered by this job

Medical/vision and dental benefits

Flexible spending accounts

Tuition reimbursement

Paid vacation and sick leave

Job summary

Fred Hutchinson Cancer Research Center is looking for a Program Coordinator for Events in Seattle, WA. This role involves supporting the planning and execution of various fundraising events and requires excellent communication and organizational skills.

The ideal candidate should have a Bachelor’s degree, 1 year of relevant experience, and proficiency in Microsoft Office and CRM software. This position offers a hybrid work model, requiring two days per week at the campus.

Qualifications

• Bachelor's degree or equivalent experience.
• One year of work experience.

Responsibilities

• Support event production tasks including guest registration and event logistics.
• Assist with recruitment and training of event volunteers.
• Provide general administrative support for the team.

Skills

Event planning

Communication skills

Organizational skills

Microsoft Office Suite proficiency

CRM experience

Education

Bachelor’s degree or equivalent experience

Tools

Raiser’s Edge/RENXT

Job description

Program Coordinator - Events

This role is a member of the Experience & Engagement program and reports to the Executive Director, Events. The Program Coordinator manages the essential day‑to‑day administrative responsibilities of the team, supports the planning and production of a variety of large and complex cultivation, stewardship, and fundraising events throughout the year, and may also collaborate on the coordination of smaller events. Some travel, weekend and evening work may be required, and the position is hybrid, requiring a minimum of two days per week at the South Lake Union campus.

Responsibilities

• Support event production tasks including guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, gift processing, and event logistic support.
• Support auction item management, including procurement administration and fulfillment.
• Coordinate day‑of event logistics including set up, registration, troubleshooting, and clean up.
• Assist with the recruitment and training of event volunteers, responding to inquiries and providing day‑of event support.
• Provide general administrative support for the team, including answering emails and phone calls; scheduling meetings, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Qualifications

Minimum Qualifications:

• Bachelor’s degree or equivalent experience.
• One year work experience.

Preferred Qualifications:

• Ability to set priorities, meet deadlines, and manage multiple projects in a fast‑paced, changing environment.
• Event planning experience, preferably in a nonprofit or similar setting.
• Ability to periodically perform light lifting, carrying, pushing, or pulling of event materials weighing approximately 20 pounds.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well‑being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.