Program Coordinator - Events

Direct Jobs; Seattle (WA); On-site; USD 43,063 - 61,316; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Tuition reimbursement

Paid vacation and holidays

Employee assistance program

Job summary

Fred Hutchinson Cancer Center is looking for a Program Coordinator - Events to join their Experience & Engagement program. In this hybrid role, you will be responsible for managing day-to-day administrative tasks and supporting various fundraising events. Ideal candidates will possess event planning experience and strong communication skills.

This position requires a bachelor's degree and at least one year of relevant work experience. Benefits include medical coverage, paid vacation, and a comprehensive benefits package.

Qualifications

• Bachelor's degree or equivalent experience.
• One year work experience.
• Ability to set priorities and manage multiple projects.

Responsibilities

• Support event production tasks including logistics and guest registration.
• Manage auction item procurement and fulfillment.
• Assist in the recruitment and training of event volunteers.

Skills

Event planning experience

Excellent written and verbal communication

Organizational skills

CRM software proficiency

Customer service

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch's Philanthropy department raises funds that accelerate cancer and related disease research, clinical research, and advance education to help Fred Hutch become the world's best cancer center. Since April 2022, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about fueling world-changing science. Our FY27 goals include advancing our ambitious $3 billion Campaign for Fred Hutch, increasing our annual fundraising, deepening our patient family fundraising, and expanding support from local and national communities. Our success is made possible through a deep commitment to operational excellence and an environment of belonging.

The Program Coordinator - Events, is a member of the Experience & Engagement program and reports to the Executive Director, Events. The Experience & Engagement program is responsible for broad-based fundraising; peer-to-peer programming; donor communications; donor marketing; and a robust pipeline of events.

The Program Coordinator, Events, manages the essential day-to-day administrative responsibilities of the team as well as special projects related to the maintenance and growth of Philanthropy's infrastructure and operational goals. The Program Coordinator, Events, supports the planning and production of a variety of large and/or complex cultivation, stewardship, and fundraising events throughout the year. The Program Coordinator, Events, may also collaborate on the coordination of smaller events.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Responsibilities

• Support event production tasks including guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, gift processing, and event logistic support.
• Support auction item management, including procurement administration and fulfillment.
• Coordinate day‑of event logistics including set up, registration, troubleshooting, and clean up.
• Assist with the recruitment and training of event volunteers including responding to inquiries and providing day‑of event support.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's degree or equivalent experience.
• One year work experience.

Preferred Qualifications

• Ability to set priorities, meet deadlines, and manage multiple projects in a fast‑paced, changing environment.
• Event planning experience, preferably in a nonprofit or similar setting.
• Ability to periodically perform light lifting, carrying, pushing, or pulling of event materials weighing approximately 20 pounds.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $31.26 to $44.51 and pay offered will be based on experience and qualifications.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

A cover letter is required for consideration.

Although Fred Hutch is not sponsoring most H‑1B visas at this time, candidates who already hold an H‑1B sponsored by another organization and are currently in the U.S. may be eligible for this position. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well‑being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12‑22 days per year), paid sick leave (12‑25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206‑667‑4700.