Program Coordinator, Data Philanthropy

Fred Hutch; Seattle (WA); Hybrid; USD 43,063 - 61,316; Full time

Benefits offered by this job

Medical, vision, dental insurance

Tuition reimbursement

Paid vacation

Paid parental leave

Onsite health clinic

Job summary

Fred Hutch in Seattle is seeking a Program Coordinator for Data Philanthropy to manage day-to-day operations within the program. The role involves troubleshooting, supporting analytics, and administrative responsibilities.

The ideal candidate will have a Bachelor’s degree, one year of experience, and proficiency with project management tools like Asana, plus strong communication and organizational skills. This hybrid role includes multiple benefits and opportunities for growth.

Qualifications

• Bachelor’s degree or equivalent experience.
• One year of work experience.
• Proficiency with project management software.

Responsibilities

• Perform troubleshooting of constituent-related issues.
• Support Reporting & Analytics with task management.
• Assist with data update requests ensuring accuracy.
• Act as a liaison for cross-team alignment.
• Provide administrative support including scheduling.
• Respond to donor inquiries with excellent service.
• Perform complex data entry and data hygiene.

Skills

Proficiency with Smartsheet

Excellent written communication skills

Highly developed organizational skills

Attention to detail

Ability to build relationships

Proficiency with Microsoft Office Suite

Education

Bachelor’s degree or equivalent experience

Tools

Asana

Microsoft Project

Jira

Raiser’s Edge/RENXT

Job description

Job Summary

Program Coordinator, Data Philanthropy is a member of the Data Philanthropy program and reports to the Senior Executive Director, Data Philanthropy. This hands‑on role manages essential day‑to‑day administrative responsibilities and special projects related to the maintenance and growth of Philanthropy’s infrastructure and operational goals. The Coordinator works across the program to support and connect the team while keeping data organized and protected, ideal for a curious, collaborative, detail‑oriented, and solution‑focused professional energized by data, technology, and web tools.

Some travel, weekend, and evening work may be required. This is a hybrid role with a minimum of two days per week at the South Lake Union campus.

Cover Letter

A cover letter is required for consideration.

Responsibilities

• Perform first‑level troubleshooting and investigation of constituent‑related issues across data, technology, and website functionality; document findings, and track product support cases.
• Support the Reporting & Analytics and Project Management & Planning teams with task management to ensure timely progress.
• Assist with data update requests, ensuring privacy, accuracy, consistency, and clear prioritization of work.
• Act as a trusted liaison across Data Philanthropy to ensure cross‑team alignment with established workflows and standards.
• Provide general administrative support for the team, including answering emails and phones; scheduling, drafting agendas, taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Perform complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s degree or equivalent experience.
• One year of work experience.

Preferred Qualifications

• Proficiency with Smartsheet and/or other project management software such as Asana, Microsoft Project, or Jira.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

Pay and Benefits

The hourly pay range for this position is from $31.26 to $44.51, based on experience and qualifications.

Benefits include medical, vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12–22 days per year), paid sick leave (12–25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

EEO Statement

Fred Hutchinson Cancer Center is an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.