Project Coordinator - Construction Management

Turner-; Everett (WA); On-site; USD 70,000 - 100,000; Full time

Job summary

Turner & Townsend in Everett, WA is seeking a Project Coordinator to support the Senior Project Coordinator on a major facilities construction program for a key client.

This on-site role requires five days a week on site. You will assist with governance, data sharing, reporting, cost tracking, procurement, and coordinating with project teams, vendors and executives to keep projects on time and within budget.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 3+ years in project controls or administration.
• Strong collaboration and communication skills.
• Willingness to work onsite 5 days a week.

Responsibilities

• Assist the Project Manager in ensuring quality and timely delivery.
• Establish governance, processes, and systems for the project.
• Maintain information sharing and data retention for the project.
• Build relationships with client and team members; interface with stakeholders.
• Assist with project information flow between team members and stakeholders.
• Prepare status updates, logs, and monthly client reports.
• Contribute to procurement activities and supplier performance reporting.
• Support risk management and change control processes.

Skills

Project coordination

Administration

Communication

Relationship building

On-site ready

Education

BA/BS in Business or related

Tools

Microsoft Excel

Google Suite

Microsoft Word

Job description

• Full-time

Company Description

Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.

Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.

We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.

Job Description

Turner & Townsendis looking for aProject Coordinatorto join our team to work closely with the Senior Project Coordinator, and consult for akey, well-known client on theirvarious construction and renovation projects throughout their facilities constructionprogram.

*This role requires on site presence 5 days a week.

Responsibilities:

• Assist the Project Manager in ensuring the project is managed to the right quality standards and completed efficiently and on time.
• Assist with establishing effective project governance, processes and systems to be utilized throughout project.
• Ensure that key information and data is effectively shared and appropriately retained.
• Build & maintain strong relationships with the client and team members.
• Interface with multiple stakeholders, including executive management, project team members, consultants and vendors.
• Assist with the flow of project information between team members / stakeholders.
• Attend relevant meetings, update and maintain issues/actions logs as current.
• Development of detailed project plans, attendance at status meetings and follow-up with team members on completion status, close-out of open items.
• Contribute to monthly reporting on various aspects of the Client's program.
• Preparation of various reports for multiple audiences, including formal project management reports, executive dashboards and other reporting requirements.
• Assist with the preparation of proposals for new projects or variations to existing projects.

Project/Program specifications:

• Manage furniture inventory and ordering
• Coordinate office moves and relocations – partnering with Planning COE as needed
• Support event planning and execution
• Coordinate and oversee contractor activities, schedule adherence, site conditions, safety, and budget to ensure compliance with standard operating procedures.
• Monitoring and working in Corrigo for assignments
• Monitoring project status and addressing issues

Procurement:

• Assist with the procurement of suppliers / resources as required.
• Manage the Supplier Performance Management Program which includes all strategic suppliers, including General Contractors, Architects and key Subcontractors.
• Collate and report performance data.
• Coordinate regular supplier/ Client meetings to review performance and propose supplier development initiatives.
• Monitor and assist the Project Manager with applying performance management techniques.
• Assist with risk management processes & maintenance of the project risk register.
• Monitor and report on project costs/spending, maintain project cost tracking & EVM systems.
• Liaise with the client’s finance team and others to obtain information, review & report finance/cost data.
• Manage the change control process.
• Identify opportunities to improve Project Management procedures, templates and products referring ideas to the appropriate line manager.
• Assist with development of new business opportunities with existing and new clients.
• Identify and act upon ways to improve systems and processes referring ideas to the appropriate manager.
• Quality, Health, Safety & Environment: Identify and make the appropriate manager aware of quality, safety, health and environment issues.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Qualifications

• Experience working in aProject Coordination or administrative role within the construction industry is preferred.
• BA/BS in Business, Construction, Architecture, or a related field. Relevant work experience will also be considered in lieu of degree.
• Minimum of (3) year’s professional experience in project controls or administration.
• Strong collaboration and relationship building skills.
• Excellent communication skills and presentation skills.
• A problem-solving mindset.
• Expert in Microsoft and Google Suite of software products; especially Excel
• Corporate Interiors and Tenant Improvement experience is a plus.
• Willingness to work onsite 5 days/week

Additional Information

The salary range for this full-time role is$70K-$100per year. Ranges are determined by role and level and represent a good faith effort to provide a fair and equitable salary. This range is a reflection of base salary only, not of a total compensation package. Please note Turner & Townsend reserves the right to pay more or less than the posted range, depending on candidate’s experience and qualifications.

*On-site presence and requirements may change depending on our client's needs*

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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