Interior Projects Operations Manager

Allied Fire Protection; San Antonio (TX); On-site; USD 75,000 - 90,000; Full time

Job summary

Allied Fire Protection in San Antonio is looking for an Interior Projects Operations Manager responsible for managing the materials and equipment ordering process, overseeing project budgets, and ensuring team safety on job sites. The ideal candidate will have at least 5 years of experience in fire sprinkler system installation and 3 years in supervisory roles.

The role emphasizes effective communication skills, teamwork, and adherence to safety protocols. A Nicet certification is preferred. Competitive compensation and benefits are offered.

Qualifications

• Minimum of 5 years of field experience with fire sprinkler system installation.
• Minimum of 3 years of supervisory experience required.

Responsibilities

• Manage Materials and Equipment ordering processes.
• Oversee budgets for each project.
• Conduct regular job site safety audits.

Skills

Fire sprinkler piping systems knowledge

Blueprint reading

Excel proficiency

Communication skills

Education

High school diploma or equivalent

Nicet II and III certification

Job description

Interior Projects Operations Manager

Job Description

• Manage Materials and Equipment ordering processes for Remodel Department
• Manage Field Superintendent and project scheduling
• Manage Designer(s) and work with sales and RME-G for reviews
• Manage Shop inventory, material purchasing, and van stock programs
• Oversee and manage budgets for each project
• Demonstrate management and leadership abilities, including training, coaching, and mentoring field personnel
• Manage timecards and vacation schedules for assigned staff members
• Interact effectively with customers
• Set and manage productivity and performance expectations for field personnel
• Ensure that work outside scope is identified for change orders
• Provide all appropriate field documentation to close out projects
• Provide schedule for installers and track hours assigned to projects
• Lead regular staff meetings, providing updates to the Department Manager as needed
• Provide accurate project status updates to the Department Manager
• Conduct regular job site safety audits, maintain weekly Toolbox Talks, and comply with all company safety practices
• Conduct performance reviews and assessments on Operations staff
• Interview field personnel
• Participate in corporate meetings, managers meetings, remodel department meetings, and company events
• Other duties as assigned

Out-of-Office Responsibilities

• Schedule field technicians
• Attend contractor meetings
• Issue purchase orders for material and equipment rentals

Expectations

• Believe in, live, and support our Mission Statement, Core Values and Business Plan daily
• Safety first
• Start each meeting with a safety topic
• Complete monthly jobsite visits and observations
• Hold team accountable for all safety initiatives
• Promote safe driving of company vehicles and personal vehicles (with car allowance) – self and team
• Communicate effectively and professionally with internal and external customers
• Understand and follow HR and safety initiatives and processes
• Conduct weekly meetings with team – superintendents, administration, sales, design, etc.
• Update status on all jobs – materials, equipment rentals, subcontractors, intercompany jobs, etc.
• Determine jobs to be billed; know projections for the month for construction/remodel; ensure daily and weekly billing for service and inspections
• Confirm required payment terms on open jobs
• Timely review and sign‑off on reports
• Active, inactive, greater than 50% profitability
• Liens and notices
• Track and ensure profitability of department
• Oversee change order management
• Promote and track department growth – stretch goal of 20% per year (remodel, service, and inspections); department goals discussed annually
• Support and ensure team adherence to all company SOPs – job setup, contracts, change orders, purchase orders, accounting processes, subcontractors, etc.
• Ensure jobs are set up in the correct department – e.g., SC, SR, SS, SD, SI, etc.
• Ensure inventory control measures are in place for department
• Ensure multiple bids for material purchasing optimization
• Manage subcontractors and review/approve all subcontractor invoices before payment
• Review budget versus actual job costing details and review findings with department for improvement opportunities
• Maximize labor production and efficiency while maintaining quality standards
• Overhead review – semi‑annual meetings with leadership
• Maintain quality control in all aspects of the department
• Ensure customer satisfaction and respond to customer satisfaction survey feedback improvement opportunities
• Reduce turnover and increase retention within department
• Training
• Input and development of training requirements
• Commitment to training at all levels for all team members
• Be an expert on every aspect of your business/department
• Reports – sales, active/inactive, WIP, liens and notices, unapproved change orders, etc.
• Operations – labor/productivity, materials purchasing
• Sales
• Administration
• Teamwork – maintain positive interactions within your team, local office, same department in other offices, accounting, etc.

Knowledge

• Must have knowledge of fire sprinkler piping systems, including fabrication of related piping and various materials and applicable joining methods
• Understand fire protection installation requirements
• Ability to properly read fire protection blueprints
• Minimum education of high school diploma or equivalent
• Knowledgeable with NFPA 13 rules and all necessary codes
• Nicet II and III certification preferred
• Knowledge of P&L a plus
• Experience or knowledge of Excel

Work Experience

• Minimum of 5 years of field experience with fire sprinkler system installation
• Minimum of 3 years of supervisory experience required

Skills and Competencies

• Ability to take direction from senior management
• Accurately complete and maintain all paperwork
• Must have a valid state driver’s license and good driving record
• Self‑motivated, ambitious, and interactive
• Communicative, detail‑oriented, and organized
• Ability to interact and communicate in a professional and positive manner with other trades, customers, project managers, county officials, and general contractors
• Demonstrate positive teamwork and ability to be a team leader and mentor
• Complete projects in a timely manner while providing the highest standard of quality work and customer satisfaction
• Excellent written and oral communication skills
• Proficient in the use of personal computer, including Windows operating systems