Project Coordinator - Construction

APSI Construction Management, Inc.; Leavenworth (KS); On-site; USD 50,000 - 68,000; Full time

Job summary

APSI Construction Management, Inc. is seeking a Construction Administrative Assistant to support the Federal Bureau of Prisons project at Leavenworth, Kansas.

The onsite role requires a high school diploma and at least five years of construction administration experience, with strong skills in Microsoft Office and Adobe Acrobat for submittals and meeting documentation. The position involves record management, meeting coordination, data entry, and preparing reports, while coordinating with CM

Qualifications

• Requires a High School diploma and minimum 5 years of construction administration experience.
• Proficient with Microsoft Office and able to create/edit Microsoft Word and Excel files.
• Proficient with Adobe Acrobat and able to create/edit PDF documents.
• Excellent written and oral communication, organizational, and interpersonal skills.

Responsibilities

• Perform general office support: answer calls, greet visitors, manage mail, and maintain office supplies.
• Take notes and prepare meeting minutes or correspondence from rough notes requiring references.
• Prepare timely correspondence or submittals using various software programs.
• Manage records, organize files, and route documents to stakeholders to support CM operations.
• Enter and maintain program data in electronic databases and establish control logs.
• Prepare and compile reports and status documents for project reviews.

Skills

Office administration

Microsoft Office

Adobe Acrobat

Communication

Education

High school diploma

Tools

Kahua

Procore

Bluebeam

Job description

Salary Range: $50,000.00 To $68,000.00 Annually

Construction Administrative Assistant

Client

Federal Bureau of Prisons

Project Name

Federal Correctional Institution (FCI) Leavenworth Prison

Project Duration

1 year

Anticipated Start Date

November 2026

Location

1020 Metropolitan Avenue, Leavenworth, Kansas 66048

Project Details (Size, SOW, Site Background, etc.)

• Size of Project: $460M
• SOW: Provide construction administrative services in support of construction management team, FBOP Owner representatives and other stakeholders.

Daily Responsibilities

• Performing general office support functions including receiving calls, visitors, incoming mail, managing office supplies, perform a variety of administrative, clerical, and data collection tasks
• Taking notes and preparing a variety of correspondence or meeting minutes from rough notes or brief or limited comments requiring reference to files, regulations, or previous reports
• Preparing timely correspondence or submittals utilizing a variety of software programs
• Receiving, reviewing, organizing, transmitting, filing, or arranging delivery of a variety of records, correspondence, technical documentation, samples, packages, etc. to ensure timely action by construction managers, contractors, or other key project stakeholders to facilitate or support construction management operations
• Compiling consolidating, coordinating, and organizing a wide variety of data as necessary to support construction management operations
• Formatting and labeling automated documents and reports; establishing and maintaining control logs, preparing data in prescribed format and preparing necessary forms and working files essential to operations
• Tracking construction modifications, contractor requests for clarification, and material submittals for the office assigned projects
• Entering and maintaining program data in electronic databases; establishing and maintaining a variety of automated and manual records systems reflecting technical and administrative data
• Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents and preparing final form for review
• Tracking purchases and receipts and preparing necessary purchase tracking reports for submission
• Arranging meetings or conferences to include locations, schedule, agenda, reservations, and attendance lists.
• Maintain spreadsheets and other tracking tools for Ball in Court tracking of tasks required of project team and stakeholders.
• Shall have a High school diploma and a minimum of 5 years of construction administration experience
• Shall be proficient with Microsoft Office software and the ability to create and edit Microsoft word and excel files. Shall be proficient with Adobe Acrobat and be able to create and edit .pdf documents.
• Good written and oral communication, organizational, and interpersonal skills are required
• Ability to bring assignments to completion independently
• Ability to work in a high volume, dynamic team environment
• Proven record of accomplishments of office administration
• Shall be a US Citizen

Preferred Qualifications

• Experience with Construction Management software such as Kahua or Procore
• Experience with editing documents in Bluebeam

Work Schedule

This is an onsite position requiring a standard schedule of 8 hours per day, 5 days per week. Occasional Saturday work may be required based on project needs