Project Coordinator, Commercial Glass & Construction

H.J. Martin and Son; Green Bay (WI); On-site; USD 25,000 - 41,000; Full time

Job summary

H.J. Martin and Son is seeking a Project Coordinator for the Commercial Glass division in Green Bay, WI. The role supports administrative, coordination and office tasks across construction projects, with emphasis on documentation, scheduling and client communication.

You will use PlanGrid and Vista for project docs, track change orders, manage insurance certificates, assist with closeout, and coordinate travel while maintaining accurate records and timely updates for the leadership team.

Qualifications

• 3-5 years experience in a construction environment or equivalent.
• Proficient in Microsoft Office applications, including Word and Excel.
• Attention to detail, ability to multi-task and prioritize work, follow through on requests and take initiative and meet deadlines.
• Excellent communication skills.
• Strong technical, analytical and problem-solving ability.

Responsibilities

• Provide administrative and project support to Project Coordinators and Project Managers.
• Administer PlanGrid and ensure project documentation is organized, maintained, and accessible.
• Download, distribute, and track project construction bulletins, RFIs, and other project-related documents.
• Create and maintain subcontract agreements within Vista.
• Manage, track, and process change orders in Vista to ensure accurate project documentation and billing.
• Coordinate the procurement of certificates of insurance and bonding requirements for new contracts and subcontractors.
• Assist with project closeout activities, including the preparation and collection of warranty letters and other closeout documentation.
• Process and reconcile monthly receipts and related project expenses.
• Review, collect, and process weekly employee timecards for payroll and project cost tracking purposes.
• Coordinate travel arrangements and logistics for project personnel as needed.
• Serve as a primary point of contact by answering and directing departmental and company phone calls in a professional manner.
• Execute assigned tasks and special projects, ensuring timely follow-through and effective communication with the Vice President, Project Managers, and other leadership team members.
• Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Skills

Communication skills

Attention to detail

Multi-tasking

Time management

Tools

Microsoft Office

Word

Excel

Job description

H.J. Martin and Son is seeking a Project Coordinator for the Commercial Glass division in Green Bay, WI. The role supports administrative, coordination and office tasks across construction projects, with emphasis on documentation, scheduling and client communication.

You will use PlanGrid and Vista for project docs, track change orders, manage insurance certificates, assist with closeout, and coordinate travel while maintaining accurate records and timely updates for the leadership team.