Project Coordinator - Charlottesville, VA with Security Clearance

Unofficial M.C. Dean; Charlottesville (VA); On-site; USD 65,000 - 82,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision, life, and dis

Paid time off

Tuition reimbursement

401k Retirement Plan

Military Reserve pay offset

Paid maternity leave

Job summary

M.C. Dean is hiring a Program Support Specialist 1 to assist project managers and engineers with day-to-day tasks, documentation, and procurement. The role emphasizes adherence to contract requirements and effective issue resolution.

You will work across departments to track deliverables, manage permits and access, and support material logistics, ensuring on-time project execution in a government-facing environment.

Qualifications

• High School Diploma with 6+ years of experience or equivalent.
• Ability to work independently and resolve practical problems.
• Excellent written and oral communication skills.

Responsibilities

• Provide day-to-day project support for project managers, engineers, and staff.
• Maintain contractual, proposal, and project documentation including contract repositories.
• Prepare, track, and file documentation for permits, security, access, and travel requests.
• Ensure compliance with contract requirements and perform related duties.
• Serve as focal point for ongoing issue resolution including commercial and federal compliance.
• Produce and track project deliverables such as reports and disposition forms.
• Create and modify material lists, shipping docs, and track materials throughout the lifecycle.
• Coordinate purchases, shipments, and deliveries with management and engineering.

Skills

Attention to detail

Written & verbal communication

Multitasking

MS Office / SharePoint

Education

High School Diploma with 6+ years

Associate's degree with 4+ years

Bachelor's degree

Tools

MS Office Suite

MS SharePoint

Job description

Overview About M.C. Dean M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation's most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration. Why Join Us? Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values-agility, expertise, and trust-we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

Clearance Requirement

Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information; minimum secret clearance required with ability to obtain and maintain a TS/SCI with Poly Security Clearance required.

Responsibilities

The Program Support Specialist 1 is responsible for providing day-to-day project support for project managers, engineers, and other staff members. This person will learn firsthand about project phases, tasks, activities, schedules, and operations.

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation; preparation and monitoring and project reporting.
• Maintain contractual, proposal, and project documentation including contract repositories.
• Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests.
• Maintain contractual, proposal, and project documentation including contract repositories.
• Ensure compliance with contract requirements and performs all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Complete and track project deliverables required for technical installation, such as inventory reports, quality assurance test forms, daily status reports, disposition reports, etc.
• Create and modify material lists, prepare shipping documentation, and track material throughout the project lifecycle.
• Consolidate purchases, shipments, and deliveries, develop a transparent system of tracking and expediting deliveries.
• Work and collaborate with management and engineering personnel to ensure timely and accurate procurement and shipment of equipment and materials.
• Research part numbers, manufacturers, product specifications.
• Develop and maintain relationships with vendors.

Qualifications

• High School Diploma with 6+ years of experience or
• 4+ with an Associates degree or
• 0+ years of experience with a Bachelors degree.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, interaction with customer portals.
• Advanced knowledge of MS Office Suite; knowledge of MS SharePoint.
• Federal / DoD contract experience is beneficial.

Benefits

• A competitive salary
• Medical, dental, vision, life, and disability insurance
• Paid time off
• Tuition reimbursement
• 401k Retirement Plan
• Military Reserve pay offset
• Paid maternity leave

Amenities / Abilities

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

Pay Range USD $65,280.00 - USD $81,600.00 /Yr.