Project Coordinator - Charlottesville, VA

M.c.-Dean,-Inc.; Charlottesville (VA); On-site; USD 65,000 - 82,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, vision insurance

Paid time off

Tuition reimbursement

401k Retirement Plan

Military Reserve pay offset

Paid maternity leave

Job summary

M.C. Dean is seeking a Program Support Specialist 1 in Charlottesville, VA to provide day-to-day project support to project managers, engineers, and staff. The role offers exposure to project phases, schedules, and operations within a government-facing environment.

Ideal candidates have strong communication and multitasking skills, with MS Office and SharePoint proficiency. The position may involve travel and requires U.S. citizenship with security clearance eligibility.

Qualifications

• High School Diploma with 6+ years of experience or
• 4+ years with an Associates degree or
• 0+ years with a Bachelors degree.

Responsibilities

• Work with Program Management on business and contractual matters including preparation and monitoring of project deliverables and documentation.
• Maintain contractual, proposal, and project documentation including contract repositories.
• Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests.
• Ensure compliance with contract requirements and support project duties.
• Handle issue resolution including commercial and federal compliance; assist with payments.
• Produce and track project deliverables for technical installation; inventory and QA forms; status and disposition reports.
• Create and modify material lists; prepare shipping docs; track materials through the project lifecycle.
• Coordinate procurement and shipment with management and engineering; research part numbers and vendor specs.
• Develop and maintain vendor relationships.

Skills

Communication skills

Multitasking

MS Office

MS SharePoint

Travel readiness

Education

High School Diploma with 6+ years experience

Associate degree with 4+ years experience

Bachelor's degree

Tools

MS Office Suite

MS SharePoint

Job description

Overview

About M.C. Dean

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission-critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values—agility, expertise, and trust—we foster a collaborative and forward-thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

Clearance Requirement:Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information;minimum secret clearance required with ability to obtain and maintain a TS/SCI with Poly Security Clearance required.

Responsibilities

The Program Support Specialist 1 is responsible for providing day-to-day project support for project managers, engineers, and other staff members. This person will learn firsthand about project phases, tasks, activities, schedules, and operations.

• Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation and monitoring of project deliverables and contractual documentation; preparation and monitoring and project reporting.
• Maintain contractual, proposal, and project documentation including contract repositories.
• Prepare, track, and file documentation for employee permits, security, certification, access, and travel requests.
• Maintain contractual, proposal, and project documentation including contract repositories.
• Ensure compliance with contract requirements and performs all other position related duties as assigned.
• Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues.
• Complete and track project deliverables required for technical installation, such as inventory reports, quality assurance test forms, daily status reports, disposition reports, etc.
• Create and modify material lists, prepare shipping documentation, and track material throughout the project lifecycle.
• Consolidate purchases, shipments, and deliveries, develop a transparent system of tracking and expediting deliveries.
• Work and collaborate with management and engineering personnel to ensure timely and accurate procurement and shipment of equipment and materials.
• Research part numbers, manufacturers, product specifications.
• Develop and maintain relationships with vendors.

Qualifications

• High School Diploma with 6+ years of experience or
• 4+ with an Associates degree or
• 0+ years of experience with a Bachelors degree.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, interaction with customer portals.
• Advanced knowledge of MS Office Suite; knowledge of MS SharePoint.
• Federal / DoD contract experience is beneficial.
• This position may require travel

Clearance Requirement:Applicants selected will be subject to a government security investigation and must meet eligibility requirements, including U.S. Citizenship, for access to classified information;minimum secret clearance required with ability to obtain and maintain a TS/SCI with Poly Security Clearance required.

We offer an excellent benefits package including:

• A competitive salary
• Medical, dental, vision, life, and disability insurance
• Paid time off
• Tuition reimbursement
• 401k Retirement Plan
• Military Reserve pay offset
• Paid maternity leave

Abilities:

• Exposure to computer screens for an extended period of time.
• Sitting for extended periods of time.
• Reach by extending hands or arms in any direction.
• Have finger dexterity in order to manipulate objects with fingers rather than whole hands or arms, for example, using a keyboard.
• Listen to and understand information and ideas presented through spoken words and sentences.
• Communicate information and ideas in speaking so others will understand.
• Read and understand information and ideas presented in writing.
• Apply general rules to specific problems to produce answers that make sense.
• Identify and understand the speech of another person.

Pay Range

USD $65,280.00 - USD $81,600.00 /Yr.