Project Coordinator - CAC

Children's Hospital of The King's Daughters; Norfolk (VA); On-site; USD 52,000 - 76,000; Full time

Job summary

Children's Hospital of The King's Daughters seeks a Project Coordinator to support planning, implementation, monitoring, and reporting of grant-funded programs.

You will coordinate activities, maintain grant compliance, track data, and facilitate communication among staff, funders, and community partners to achieve project goals and outcomes.

Qualifications

• Bachelor's degree in a related field is required.
• Two years of grant administration, project coordination, program management, nonprofit operations, healthcare administration, research administration, or related experience.
• Experience in healthcare, child advocacy, behavioral health, nonprofit, research, or human services settings.

Responsibilities

• Coordinate grant-funded project activities to ensure timely deliverables and objectives.
• Maintain grant records, documentation, and reporting per standards.
• Monitor timelines, budgets, and performance measures to ensure grant compliance.
• Prepare and submit programmatic reports and data summaries for funders and leadership.
• Track outcomes, expenditures, and performance indicators for evaluation.
• Collaborate with internal teams and community partners to ensure compliance with CAC Accreditation Standards.
• Coordinate services and provide victim-centered direct services as required.
• Perform all other duties as assigned.

Skills

MS Office suite

Grant coordination

Education

Bachelor's degree in Public Administration, Business Administration, Nonprofit Management, Healthcare Administration, Social Sciences, Communications, Project Management, or a related field

Master's degree in Public Administration, Business Administration, Public Health, Nonprofit Management, or a related field preferred

Job description

The Project Coordinator supports the planning, implementation, monitoring, and reporting of grant‑funded programs and projects. This position coordinates project activities, maintains compliance with grant requirements, tracks performance and fiscal data, and facilitates communication among internal staff, funders, and community partners to ensure successful achievement of project goals and objectives. This position supports the program evaluation and grant development team’s efforts to provide best‑practice direct services and effectively evaluate program and project impact. Reports to Manager, Program Evaluation and Grant Development.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate local, state, and, and federal grant‑funded project activities to ensure timely completion of deliverables, key activities and timelines, and objectives.
• Maintain accurate grant records, documentation, and reporting systems in accordance with organizational and funder standards.
• Monitor project timelines, budgets, and performance measures to support compliance with grant requirements.
• Prepare and submit programmatic reports, supporting documentation, and data summaries for funders and leadership and support grant application, renewal, and closeout activities by gathering information, compiling documentation, and coordinating required submissions.
• Track project outcomes, expenditures, and performance indicators to support evaluation and continuous improvement efforts.
• Collaborate with internal teams, community partners, and stakeholders to facilitate project implementation, problem‑solving, and ongoing compliance with the CAC Accreditation Standards through National Children’s Alliance.
• Coordinate services provided by team members and provide victim‑centered direct services, to include mental health screenings, administration of standardized measures in collaboration with clinicians conducting mental health assessments, and other grant‑required appointments or interactions with children, youth, and caregivers.
• Performs all other duties as assigned.

LICENSES AND/OR CERTIFICATIONS

• Required Licenses and/or Certifications
• None required

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Required Education and Experience
• Bachelor's degree in Public Administration, Business Administration, Nonprofit Management, Healthcare Administration, Social Sciences, Communications, Project Management, or a related field required.
• Two (2) years of progressively responsible experience in grant administration, project coordination, program management, nonprofit operations, healthcare administration, research administration, or a related field.
• Experience working in healthcare, child advocacy, behavioral health, nonprofit, research, or human services settings.
• Preferred Education and Experience
• Master's degree in Public Administration, Business Administration, Public Health, Nonprofit Management, or a related field preferred or four (4) years of directly related experience in grant administration, project coordination, program management, nonprofit operations, healthcare administration, or a related field may be substituted for the preferred Master’s degree.
• Experience coordinating federal, state, local, or private grant‑funded programs.
• Experience tracking project timelines, budgets, deliverables, and performance measures.
• Experience preparing grant reports, collecting and analyzing data, and maintaining compliance documentation.
• Experience collaborating with multidisciplinary teams, community partners, and external stakeholders.

Required Knowledge, Skills and Abilities

• Strong proficiency and technical aptitude in MS Office products, including Excel, Outlook, and Word.

WORKING CONDITIONS

• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

PHYSICAL REQUIREMENTS

• Click here to view physical requirements.

Summary

• GENERAL SUMMARY
• The Project Coordinator supports the planning, implementation, monitoring, and reporting of grant‑funded programs and projects. This position coordinates project activities, maintains compliance with grant requirements, tracks performance and fiscal data, and facilitates communication among internal staff, funders, and community partners to ensure successful achievement of project goals and objectives. This position supports the program evaluation and grant development team’s efforts to provide best‑practice direct services and effectively evaluate program and project impact. Reports to Manager, Program Evaluation and Grant Development.
• ESSENTIAL DUTIES AND RESPONSIBILITIES
• Coordinate local, state, and, and federal grant‑funded project activities to ensure timely completion of deliverables, key activities and timelines, and objectives.
• Maintain accurate grant records, documentation, and reporting systems in accordance with organizational and funder standards.
• Monitor project timelines, budgets, and performance measures to support compliance with grant requirements.
• Prepare and submit programmatic reports, supporting documentation, and data summaries for funders and leadership and support grant application, renewal, and closeout activities by gathering information, compiling documentation, and coordinating required submissions.
• Track project outcomes, expenditures, and performance indicators to support evaluation and continuous improvement efforts.
• Collaborate with internal teams, community partners, and stakeholders to facilitate project implementation, problem‑solving, and ongoing compliance with the CAC Accreditation Standards through National Children’s Alliance.
• Coordinate services provided by team members and provide victim‑centered direct services, to include mental health screenings, administration of standardized measures in collaboration with clinicians conducting mental health assessments, and other grant‑required appointments or interactions with children, youth, and caregivers.
• Performs all other duties as assigned.
• LICENSES AND/OR CERTIFICATIONS
• Required Licenses and/or Certifications
• None required
• MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
• Required Education and Experience
• Bachelor's degree in Public Administration, Business Administration, Nonprofit Management, Healthcare Administration, Social Sciences, Communications, Project Management, or a related field required.
• Two (2) years of progressively responsible experience in grant administration, project coordination, program management, nonprofit operations, healthcare administration, research administration, or a related field.
• Experience working in healthcare, child advocacy, behavioral health, nonprofit, research, or human services settings.
• Preferred Education and Experience
• Master's degree in Public Administration, Business Administration, Public Health, Nonprofit Management, or a related field preferred or four (4) years of directly related experience in grant administration, project coordination, program management, nonprofit operations, healthcare administration, or a related field may be substituted for the preferred Master’s degree.
• Experience coordinating federal, state, local, or private grant‑funded programs.
• Experience tracking project timelines, budgets, deliverables, and performance measures.
• Experience preparing grant reports, collecting and analyzing data, and maintaining compliance documentation.
• Experience collaborating with multidisciplinary teams, community partners, and external stakeholders.
• Required Knowledge, Skills and Abilities
• Strong proficiency and technical aptitude in MS Office products, including Excel, Outlook, and Word.
• WORKING CONDITIONS
• Normal office environment with little exposure to excessive noise, dust, temperature and the like.
• PHYSICAL REQUIREMENTS
• Click here to view physical requirements.

Additional Information

CHKDHS is an Equal Opportunity Employer.

• Equal Employment Opportunity is the Law - click here for more information
• Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, gender identity, national origin, sexual orientation, veteran status, or any other status protected by federal, state, or local law. If assistance is needed, please reach out to us at [e-mail]