Grant Coordinator

TCC Health; City of Elmira (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The Chautauqua Center, Inc. (TCC Health) seeks a Grant Coordinator to manage grant-funded initiatives, including the New York State Rural Health Transformation Program.

The role serves as the central point for deliverables, performance tracking, documentation, and reporting. You will partner with department leaders, analyze program data, monitor budgets, and ensure compliance with state and federal regulations.

Qualifications

• Associate degree in healthcare administration or related field required; bachelor's preferred.
• Two years of healthcare administration or grant coordination experience preferred.
• Experience with government-funded programs and grant reporting is desirable.
• Experience in nonprofit or community-based settings is preferred.
• Strong data management and reporting capabilities with confidentiality.

Responsibilities

• Coordinate grant initiatives, create timelines, monitor tracking tools.
• Collaborate with department leaders to drive deliverables.
• Collect and analyze program data for progress reports.
• Track grant expenditures and manage budgets with documentation.
• Ensure compliance with policies and state/federal regulations.
• Support audits and program reviews; assist in sustainability planning.
• Coordinate partner meetings and maintain collaboration records.
• Support community outreach related to grant objectives.

Skills

Program coordination

Data collection & analysis

Time management

Confidentiality

Grant reporting

Communication

Education

Associate degree in healthcare administration

Bachelor's degree preferred

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Department: Administration Reporting Manager: CEO

Position Status: Varies

FLSA Level: Non-Exempt Revised: 10.2026

Position Summary: The Grant Coordinator is responsible for coordinating, implementing, monitoring, and supporting activities associated with the New York State Rural Health Transformation Program and other assigned grant-funded initiatives. The position serves as a central point of coordination for grant deliverables, performance tracking, documentation, reporting, and communication.

Supervisory Responsibilities:

• None

Essential Functions/Responsibilities of the Position:

• Manage the daily implementation of assigned grant-funded initiatives by creating time lines, monitoring tracking tools, and coordinating project updates.
• Partner with department leaders and cross - functional teams to drive project deliverables and overcome implementation barriers.
• Collect, analyze, and organize program data to prepare timely, accurate progress reports and performance metrics.
• Collaborate with the Finance team to track grant-funded expenditures, monitor purchases, and manage approved budgets while maintaining appropriate records and supporting documentation for grant-related activities
• Support strict compliance with organizational policies along side state and federal regulations, while preparing documentation for audits and program reviews.
• Evaluate project effectiveness, optimize workflows, and contribute to long-term sustainability planning for successful initiatives.
• Facilitate communication among organizational departments, community partners, and participating healthcare organizations.
• Coordinate partner meetings and maintain documentation of collaborative activities.
• Assist in developing and maintaining relationships that support rural healthcare access and service coordination.
• Track partner commitments, participation, and assigned deliverables
• Support community outreach and engagement activities associated with grant objectives
• Other duties as assigned

Position Qualifications:

EDUCATION:

• Associate degree in healthcare administration, business administration, public health, or a related field required; bachelor's degree preferred.
• Equivalent combinations of education and relevant experience may be considered.

EXPERIENCE (Years & Certifications) :

• Two years of experience in healthcare administration, project coordination, grant administration, or a related field preferred.
• Experience working in a healthcare organization, nonprofit organization, or community-based program
• Experience with government-funded programs, grant reporting, or project management

SKILLS:

• Proven ability to coordinate programs, organize data, and manage multiple priorities efficiently under tight deadlines.
• Skilled at collecting, organizing, and analyzing program information with high attention to detail and accurate recordkeeping,
• Proficient in Microsoft Office Suite, specifically Excel, Word, and Outlook.
• Demonstrates strong professional judgment and a strict adherence to maintaining data confidentially.
• Understanding of grant compliance, reporting, and documentation requirements (or a strong aptitude to quickly acquire this knowledge).
• Familiarity with community health programs, rural healthcare delivery, or Federally Qualified Health Centers (FQHCs) is highly preferred.

EEO Statement

The Chautauqua Center is an Equal Opportunity Employer and considers all candidates for employment regardless of race, color, national origin, religion, sex, age, disability, citizenship, pregnancy, military status, marital status, sexual orientation, or any other characteristics protected by law.

Grant-Funded Position Statement

This position is supported by grant funding and is contingent upon the continued availability of funds and organizational needs. Responsibilities may be modified to align with approved grant objectives, funding requirements, and program priorities.