Project Coordinator (Austin Transportation and Public Work)

City of Austin; United States; On-site; USD 72,000 - 95,000; Full time

Job summary

The City of Austin is seeking a Project Coordinator to support engineering and related program activities in a fast-paced municipal setting. This role requires coordinating budgets, schedules, and quality control across multiple teams and external partners.

Responsibilities include monitoring expenditures, processing pay applications, and ensuring compliance with regulatory requirements. A bachelor’s degree and several years of related experience are expected for this essential public service

Qualifications

• Bachelor’s degree in a related field with 3 years of experience in construction, engineering, architecture, or related work; experience may substitute education up to 4 years.
• Experience in development and reviewing municipal development projects and programs.
• Knowledge of laws, codes, and regulations related to project assignments and budgeting.

Responsibilities

• Coordinate project budgets by monitoring expenditures and processing related pay applications.
• Communicate project information to internal and external customers.
• Develop and review construction/engineering contracts and change orders for compliance.
• Assist in developing plans, schedules, and long-range project strategies.
• Ensure regulatory permits and approvals are identified and secured.

Skills

Budget development

Contract management

Project coordination

Interdepartmental coordination

Communication skills

Education

Bachelor’s degree in related field

Tools

ArcMap GIS

Job description

About This Position

Job Description: Purpose: Under general supervision, this position coordinates the engineering and support activities for various projects and/or programs.

Duties, Functions and Responsibilities

• Communicates project and/or program information to internal and external customers.
• Assists in the development and monitoring of project and/or program budgets by completing assignments that may include processing a pay application or monitoring and updating the assigned project budget.
• Assists in the development of short- and long-range plans on projects or works on routine projects whereby techniques used are well known and present no unusual engineering problems.
• Assists in the development and implementation of operating policies and procedures by providing input as a team member of an established process improvement team.
• Ensures compliance with City and other regulatory agency requirements and policies by verifying that regulatory/permitting processes have been identified and permits or approvals acquired for assigned project.
• Coordinates development/reviews construction or engineering related contracts, contract documents, and Developer Agreements by reviewing preparing and processing project change orders to projects if change orders are appropriate and in compliance or applying technical quality control review.
• Coordinates and evaluates plans, criteria, schedules, etc. for a variety of projects, Programs, and plans or a division and/or section activities.
• Assists in the resolution of conflicts and difficult situations by providing supporting documentation, policies and procedures.
• Develops, maintains, and improves City of Austin design and construction standards.
• Provides technical advice and assistance.

Responsibilities - Supervisor and/or Leadership Exercised

May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills, and Abilities

• Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of basic engineering and architectural design principles, practices, procedures, and estimating techniques.
• Knowledge of project accounting, architectural, and construction methods and the principles, methods, and practices of project management.
• Knowledge of laws, rules, regulations, and codes associated with project assignment.
• Knowledge of budget policies and principles.
• Knowledge of contract management principles, methods, and practices.
• Skill in adapting, interpreting, and applying guidelines and standards.
• Skill in establishing and maintaining positive relationships with internal and external customers.
• Skill in using available software packages.
• Ability to exercise sound judgment, tact, and diplomacy in all public contacts.
• Ability to schedule and coordinate activities between various parties and planning specific aspects of a project.
• Ability to communicate in oral or written format to a variety of audiences.

Minimum Qualifications

Graduation with a Bachelor’s degree from an accredited college or university with major course work in a related field, plus three (3) years of experience in construction, engineering, architecture, or related work. Experience may substitute for education up to a maximum of four (4) years.

Licenses and Certifications Required

May require a valid Texas driver license.

Preferred Qualifications

• AICP or CNUA certification, or the ability to obtain within six (6) months of hire.
• Experience with preparing or reviewing zoning applications, site plans, subdivisions applications, and other municipal developments.
• Experience with the City of Austin's Land Development Code, Transportation Criteria Manual, and the Austin Strategic Mobility Plan.
• Experience in transportation development, planning, and/or engineering.
• Experience coordinating multiple activities and projects simultaneously with varying schedules, milestones, and priorities.
• Experience using Geographic Information Systems, Specifically ArcMap.

Notes to Candidate

The project coordinator's purpose is to act as the TPS representative in the Land Development Information Services Division. This includes answering general transportation questions related to development in person, via Microsoft teams, email, meetings, phone, etc. They will also review and process corrections and exemptions for TPW. Additionally, this position will review for all development applications (site plans, subdivisions, and zoning cases) across geographical areas depending on division needs.

Work Schedule

Monday through Friday; 8:00 a.m. to 5:00 p.m. *Hours may vary depending on departmental needs and initiatives.

Location

6310 Wilhelmina Delco Dr. Austin, TX 78752

Salary Range

$34.67 - $45.51 per hour

Essential Employee

This position is considered an “Essential” role and is essential to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions. As an employee that has been designated as “Essential” the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community. This position is considered “Essential” to maintain critical operations and core services. Essential Employees during emergencies play a role in ensuring the public health, safety, and welfare of our community and ensuring City operations continue.

Critical Employee

This position is considered a “Critical” role and is critical to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions. Critical employees are necessary and vital to support City and department operation. Critical employee schedules may be modified based on extraordinary situations or emergency conditions. If the employee is authorized to telework, the employee may be required to telework on a day they are normally at their designated work site.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – that anchor our delivery of services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
• Value and Innovation: Work in an environment where employees are valued and innovation thrives.
• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

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EEO Statement for City of Austin

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call [phone] or Texas Relay by dialing 7-1-1.