Project Coordinator at Essel Castaic, CA

Essel; California (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Essel is looking for a Project Coordinator based in California, Missouri. This role involves leading project activities, managing procurement, and maintaining documentation for client contracts.

The ideal candidate has an Associate’s Degree and 2-4 years related experience. Key skills include excellent communication, strong planning abilities, and proficiency in Microsoft Office applications.

Qualifications

• 2-4 years providing project support or related services.
• Ability to work independently with little supervision.
• Understanding of project management processes.

Responsibilities

• Coordinate and lead assigned project activities.
• Manage subcontracting and material procurement tasks.
• Maintain documentation for proposals and contracts.

Skills

Excellent verbal communication skills

Strong planning skills

Attention to detail

Client relations

Time management

Intermediate to advanced skills in Microsoft Office

Education

Associate’s Degree

Job description

Job Summary

The Project Coordinator is responsible for the development, coordination, and implementation of the tasks associated with project setup and the work relating to project management. This position is responsible for planning activities to assure contract deliverables and other work are produced timely and in accordance with established protocols and procedures.

Organizational Relationships

Reports to the Regional OM&M Manager, National RMC Director, Project Superintendent, or Project Manager.

• May work independently or in conjunction with other staff to complete assigned tasks.

Essential Duties and Responsibilities

• Coordinate and lead assigned project activities.
• Work with project personnel to implement projects giving appropriate consideration to scope, schedule, productivity, budget, contract, and change orders.
• Subcontracting and material procurement.
• Staffing and oversight of field and/or remote activities.
• QA/QC, record keeping, photo records, reporting, data analysis (if applicable), and file maintenance (contact and project).
• Encourage participation and also participate in performing SAFE observations.
• Health and safety, safety equipment calibration logs/records.
• Regulatory agency and client liaison.
• Draft and submit contracts to clients and follow-up on job execution as the project progresses.
• Complete project/task and billing terms set up with accounting.
• Prepare, issue, and track purchase orders and service orders.
• Prepare and maintain appropriate documentation proposals, contracts, correspondence, change orders, and any other requested documentation.
• Coordinate site visits and conferences.
• Complete scheduling of staff for projects including the utilization of temporary and inter-office personnel.
• Maintain excellent customer relations and answer client questions in a timely manner.

Other Duties and Responsibilities

Other tasks and responsibilities as assigned.

Knowledge, Skills, and Abilities

• Excellent verbal, written, and visual communication skills.
• Strong planning skills.
• Strong attention to detail and results-orientation.
• Excellent ability to understand and solve the customer’s needs through appropriate solutions.
• Professional presence to meet with clients in person and manage deals over the phone and email.
• Ability to work cooperatively with others and foster a team spirit with all levels of personnel.
• Understanding and knowledge of project management.
• Ability to resolve issues utilizing sound judgment and reasoning skills.
• Exceptional time management skills.
• Manage a variety of responsibilities with constantly changing priorities.
• Ability to work independently with little supervision.
• Intermediate to advanced skills in Microsoft Windows, Word, Excel, Project and Outlook.

Qualifications

Associate’s Degree or 2-4 years providing Project support or related services.