Project Coordinator Assistant

LHH; Minneapolis (MN); On-site; USD 48,000 - 91,000; Full time

Benefits offered by this job

Medical insurance

Paid parental leave

Disability and life insurance

Paid time off

Voluntary benefits programs

Job summary

LHH seeks a highly organized Project Coordinator Assistant in Minneapolis, MN to support a Client Project Coordinator and Practice Group team. This role thrives in a fast-paced environment, managing multiple priorities and coordinating projects, communications, data management, and administrative operations.

You will help drive workflow efficiency, maintain project organization, support client communications, and ensure business reporting and compliance requirements are met, while collaborating

Qualifications

• Minimum of 2 years of administrative or project coordination experience.
• Strong organizational, prioritization, and time management skills.
• Exceptional written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Assist with the coordination and execution of multiple projects simultaneously.
• Support project timelines, deliverables, and stakeholder communications.
• Enhance operational processes and maintain organized workflows.
• Complete special projects and assignments as directed.
• Draft, edit, revise, and proofread documents.
• Create, maintain, and update project and compliance checklists.
• Organize, manage, and maintain electronic and physical files.
• Receive, distribute, and track important documents.
• Serve as a liaison between clients and internal teams.
• Maintain calendars, deadlines, meetings, and key dates.
• Enter, extract, reconcile, and maintain data from multiple sources.
• Prepare reports, summaries, toolkits, and project documentation.
• Support reporting requirements and compliance initiatives.

Skills

Administrative experience

Project coordination

Microsoft Office

Communication

Proofreading

Confidentiality

Time management

Attention to detail

Education

Bachelor's degree or equivalent

Tools

iManage

InTapp

MS Office

Job description

LHH is seeking a highly organized, detail-oriented Project Coordinator Assistant in Minneapolis, MN to support a law firms Client Project Coordinator and Practice Group team. This role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and excels at coordinating projects, communications, data management, and administrative operations.

As a key member of the team, you will help drive workflow efficiency, maintain project organization, support client communications, and ensure business reporting and compliance requirements are met. This position offers the opportunity to work closely with internal stakeholders and clients while contributing to exceptional service delivery.

What You'll Do

Project & Administrative Support

• Assist with the coordination and execution of multiple projects simultaneously.
• Support project timelines, deliverables, and stakeholder communications.
• Enhance operational processes and maintain organized workflows.
• Complete special projects and assignments as directed.

Document Management & Coordination

• Draft, edit, revise, and proofread legal and business documents.
• Create, maintain, and update project and compliance checklists.
• Organize, manage, and maintain electronic and physical files.
• Compare and review documents for accuracy, consistency, and completeness.
• Receive, distribute, and track important legal and administrative documents.

Client & Team Communication

• Serve as a liaison between clients and internal teams.
• Facilitate timely communication and information sharing.
• Monitor communications and ensure prompt follow-up on inquiries.
• Provide status updates and support to the Client Project Coordinator.

Calendar & Workflow Management

• Maintain calendars, deadlines, meetings, and key project dates.
• Track deliverables and ensure deadlines are met.
• Assist with opening and organizing new client files.

Data Management & Reporting

• Enter, extract, reconcile, and maintain data from multiple sources.
• Prepare reports, summaries, toolkits, and project documentation.
• Support reporting requirements and compliance initiatives.
• Maintain accuracy and confidentiality when handling sensitive information.
• Assist with invoice processing and reimbursements.
• Ensure billing information is accurate and aligned with guidelines.
• Support administrative and operational functions across the team.

What We're Looking For

Required Qualifications

• Minimum of 2 years of administrative or project coordination experience.
• Strong organizational, prioritization, and time management skills.
• Exceptional written and verbal communication abilities.
• Excellent grammar, proofreading, and document preparation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to manage multiple priorities and work effectively under pressure.
• Strong attention to detail and commitment to accuracy.
• Professionalism, discretion, and the ability to maintain confidentiality.

Preferred Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Previous experience in a legal or professional services environment.
• Typing speed of 75+ words per minute with high accuracy.
• Experience with iManage and InTapp.
• Experience supporting teams in a client-focused setting.
• Communication and relationship-building
• Customer service and client management
• Critical thinking and problem-solving
• Organization and time management
• Professional judgment and confidentiality
• Adaptability and flexibility
• Accountability and reliability
• Ability to thrive in a fast-paced environment

Working Conditions

• Regular use of computers, phones, and office equipment.
• Extended periods of sitting and computer work.
• Occasional lifting of up to 20 pounds or more.
• Additional hours may be required to meet business needs.

Compensation

We are committed to fair and equitable compensation practices. The salary offered will depend on experience, skills, and alignment with the position's responsibilities.

Salary Range: $48,000 - $91,000

• Entry-level to foundational experience: $48,000 - $66,000
• Growing proficiency and demonstrated success: $56,000 - $75,000
• Advanced knowledge and complex project experience: $67,500 - $80,000
• Extensive expertise and strategic-level experience: Up to $91,000

Posted salary ranges are made in good faith. Compensation may be adjusted based on candidate qualifications and internal and external equity considerations.

Comprehensive benefits package for regular full-time employees, including:

• Medical insurance
• Paid parental leave
• Disability and life insurance
• Paid time off
• Voluntary benefits programs

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers