Project Coordinator/Administrative Receptionist

beatymasonry; Albuquerque (NM); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Employee Assistance Program

Paid time off

Job summary

Beaty Masonry Company LLC in Albuquerque seeks a reliable Project Coordinator who will also cover receptionist duties. You will support the project management team, handle data entry, document management, and front desk operations in a busy construction office.

The role requires strong organizational and communication skills, proficiency with Excel, and the ability to multitask in a fast-paced environment. Spanish-speaking applicants are encouraged.

Qualifications

• High school diploma or GED required.
• At least one year of administrative experience in the construction industry preferred.
• Proficiency in Microsoft Excel; familiarity with Sage Timberline, Document Imaging, Textura, Procore is a plus.
• Spanish-speaking candidates are encouraged to apply.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Flexibility and ability to multitask in a fast-paced environment.
• A positive, team-oriented attitude with a strong work ethic and initiative.
• Ability to work independently while managing time efficiently.

Responsibilities

• Administrative Support: Perform data entry tasks with accuracy and attention to detail; duplicate and distribute materials as needed; compose, type, and edit correspondence, reports, memoranda, and other documentation.
• Develop and maintain office forms and procedures to enhance operational efficiency.
• Support administrative tasks and special projects as assigned; Document Management: Upload and organize drawings and construction documents efficiently; monitor and manage email communications, ensuring timely responses.
• Reception & Communication: Manage the central telephone system, greet visitors, address inquiries, and direct them to the appropriate personnel; maintain a professional appearance in business casual attire; Front Desk Operations: operate front desk equipment and ensure supplies are replenished; manage mail distribution.

Skills

Excel

Multitasking

Communication

Organization

Independent work

Spanish language

Education

High school diploma or GED

Tools

Sage Timberline

Document Imaging

Textura

Procore

Job description

We are seeking a reliable and proactive Project Coordinator who will also handle administrative and receptionist duties in our busy Albuquerque office. This role is essential for ensuring smooth office operations and supporting our project management team.

Key Responsibilities:

• Administrative Support:
• Perform data entry tasks with accuracy and attention to detail.
• Duplicate and distribute materials as needed.
• Compose, type, and edit correspondence, reports, memoranda, and other documentation.
• Develop and maintain office forms and procedures to enhance operational efficiency.
• Support administrative tasks and special projects as assigned.
• Document Management:
• Upload and organize drawings and construction documents efficiently.
• Monitor and manage email communications, ensuring timely responses.

• Reception & Communication:
• Manage the central telephone system, directing calls appropriately and maintaining updated phone lists.
• Greet and assist visitors and guests in a friendly and outgoing manner, addressing inquiries in person and via telephone, and referring them to the appropriate personnel or department when necessary.
• Maintain a professional appearance by dressing in business casual attire.
• Front Desk Operations:
• Operate and maintain front desk equipment, ensuring all machines are functional.
• Keep the centralized copier room neat and organized, and ensure that supplies are replenished as needed.
• Prepare and distribute outgoing mail (regular and express), and sort incoming mail for distribution.

Qualifications:

• High school diploma or GED equivalent required.
• At least one year of administrative experience in the construction industry preferred.
• Proficiency in Microsoft Excel; familiarity with additional software (Sage Timberline, Document Imaging, Textura, Procore) is a plus.
• Spanish-speaking candidates are encouraged to apply.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent communication skills, both verbal and written.
• Flexibility and ability to multitask in a fast-paced environment.
• A positive, team-oriented attitude with a strong work ethic and initiative.
• Ability to work independently while managing time efficiently.

Workplace Benefits:

• 100% employee premiums paid by Beaty Masonry Company for medical, dental, and vision coverage.
• 401(k) retirement plan.
• Employee Assistance Program.
• Paid Time Off (PTO) hours based on tenure with the company.

Additional Information:

We are a drug-free workplace, and candidates must pass a drug test if offered the position.

Company Overview:

Beaty Masonry Company LLC is a leading provider in the construction industry. We are committed to fostering a diverse and inclusive workplace. As an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer, we welcome applicants from all backgrounds.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person