Project Coordinator & Accounting Admin - Growth & Impact

Michael Kinder & Sons, Inc.; Fort Wayne (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits covering majority of

Paid vacation and wellness time

401k with match up to 4%

Education reimbursement

Business mileage reimbursement

Career growth opportunity

Job summary

Innovate Commercial Interiors is seeking a detail-oriented Project Coordinator & Accounting Admin to manage quotes, order entry, acknowledgments, and installation coordination. You will support accounting tasks, vendor communications, and customer service to ensure projects stay on track and clients are satisfied.

The role emphasizes collaboration, accuracy, and efficiency, with opportunities for growth within the Innovate family and its sister company Michael Kinder & Sons.

Qualifications

• College degree in interior design or related field.
• 1 year office admin experience.
• 1 year MS Office 365 experience including Excel and Word.
• Ability to manage multiple projects simultaneously.
• Work well under deadlines and pressure.
• Diplomacy and assertiveness in vendor communications.
• Familiarity with quoting and purchasing software (Khameleon).

Responsibilities

• Create accurate project quotes and installation estimates in line with vendor terms and company guidelines.
• Use company software to prepare and track quotes, orders, and POs.
• Audit purchase orders and resolve discrepancies with designers as needed.
• File and process Docusign quotes after client approval.
• Monitor shipping issues and adjust dates in the system Weekly calendar.
• Support accounting tasks including invoicing and email management (ap@innovate).
• Prepare installation project folders and track logistics and budgeted hours.
• Close out projects by addressing punch list items and documenting completion.
• Provide excellent customer service and collect client feedback.

Skills

Multitasking

Vendor communication

Time management

Client coordination

Education

College degree in interior design or related field

Tools

Microsoft Excel

Microsoft Word

Khameleon

Job description

Innovate Commercial Interiors is seeking a detail-oriented Project Coordinator & Accounting Admin to manage quotes, order entry, acknowledgments, and installation coordination. You will support accounting tasks, vendor communications, and customer service to ensure projects stay on track and clients are satisfied.

The role emphasizes collaboration, accuracy, and efficiency, with opportunities for growth within the Innovate family and its sister company Michael Kinder & Sons.