Project Coordinator - 140872

UC San Diego; San Diego (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

UC San Diego is seeking a Program Coordinator to support a federally sponsored ARPA-H research initiative. The role involves collecting, organizing, and synthesizing program information to aid planning, reporting, and compliance activities.

The incumbent will analyze project data, monitor milestones, and prepare reports and briefing materials for the Principal Investigator and stakeholders, coordinating meetings and maintaining project records with attention to detail.

Qualifications

• Bachelor's degree in related area or equivalent experience; engineering/training background preferred.
• Ability to analyze, research, and synthesize large data with strong attention to detail.
• Ability to interpret and implement policies and communicate information effectively.
• Compiles data to prepare regular and ad hoc reports on funds, expenditures, and encumbrances.
• Develops clear, concise reports and recommendations for Principal Investigators and stakeholders.
• Proficient with common office and research software.
• Excellent verbal and written communication skills.
• Discretion and confidentiality in handling information.
• Good judgment in addressing issues; capable of multi-tasking under deadlines.
• Familiarity with policy analysis techniques.

Responsibilities

• Coordinate project meetings, document action items and technical progress.
• Maintain project records and track budgets and project metrics.
• Support sponsor reporting requirements and assist with presentations and program materials.
• Analyze project data, monitor milestones, identify gaps or issues for follow-up.
• Prepare reports, summaries, and briefing materials for the Principal Investigator and stakeholders.
• Apply professional judgment and established policies to support program administration.

Skills

Data analysis

Report writing

Communication

Attention to detail

Project coordination

Policy interpretation

Multitasking

Discretion

Research & synthesis

Interpersonal skills

Education

Bachelor's degree in related area

Tools

Computer applications

Job description

DESCRIPTION

Applies professional concepts to conduct analytical studies and projects of moderate scope and complexity in support of a federally sponsored research program. Under general supervision, the Program Coordinator provides analytical and administrative support for a complex, multi-year ARPA-H research initiative by collecting, organizing, and synthesizing program information to support project planning, reporting, and compliance activities.

The incumbent analyzes project data, monitors milestones and deliverables, identifies gaps or issues requiring follow-up, and prepares reports, summaries, and briefing materials for the Principal Investigator and project stakeholders. Responsibilities include coordinating project meetings, documenting action items and technical progress, maintaining project records, tracking budgets and project metrics, supporting sponsor reporting requirements, and assisting with the development of presentations and other program materials.

The incumbent applies professional judgment, established policies, and analytical techniques to support effective program administration, facilitate communication among internal and external collaborators, and contribute to the successful execution of project objectives.

QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience in engineering / training. Prior experience managing engineering teams is preferred.

• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Skill in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources.

• Ability to accurately interpret and implement policies and procedures and effectively communicate and disseminate information.

• Compiles data to prepare regular and ad hoc reports that present information such as the status of funds, expenditures, and encumbrances.

• Demonstrated ability to develop clear, concise, and accurate reports andrecommendations for Principal Investigators and other stakeholders.

• Working knowledge of common organization- or research-specific and other computer application programs.

• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.

• Proficient in ability to use discretion and maintain all confidentiality.

• Demonstrates ability to use sound judgment in responding to issues and concerns.

• Proficient in ability to multi-task with demanding timeframes.

• Working knowledge of applicable policy analysis techniques.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).