Project Coordinator - 140872

University of California San Diego; San Diego (CA); On-site; USD 63,000 - 78,000; Full time

Job summary

University of California San Diego invites applications for a Project Coordinator to provide analytical and administrative support for a complex ARPA-H research initiative. The role emphasizes collecting, organizing, and synthesizing program information to support planning, reporting, and compliance activities.

The incumbent analyzes project data, monitors milestones, and prepares reports and briefing materials for the PI and stakeholders.

Qualifications

• Bachelor's degree in engineering or related field or equivalent experience.
• Ability to analyze and synthesize large data with attention to detail.
• Ability to interpret and implement policies and communicate information.
• Compile data to prepare regular and ad hoc reports on funds, expenditures.
• Develop clear reports and recommendations for investigators.
• Proficient in common office applications and tools.
• Effective written and verbal communication; maintain confidentiality.
• Ability to multi-task under tight timelines; apply policy analysis techniques.

Responsibilities

• Coordinate project meetings, document action items and track progress.
• Prepare reports, summaries, and briefing materials for the PI and stakeholders.
• Maintain project records and monitor milestones and budgets.
• Support sponsor reporting requirements and data collection for metrics.
• Assist with development of presentations and program materials.

Skills

Data analysis

Attention to detail

Research skills

Policy interpretation

Report writing

Confidentiality

Communication

Judgement

Multitasking

Policy analysis

Education

Bachelor's degree in engineering or related field

Job description

Payroll Title: PROJECT POLICY ANL 2 RP

Department: MECHANICAL & AEROSPACE ENGNRG

Hiring Pay Scale $63,273.60 - $78,017 / Year

Worksite: Campus

Appointment Type: Career

Appointment Percent: 100%

Union: RP Contract

Total Openings: 1

Work Schedule: 8 hrs/day

#140872 Project Coordinator

Filing Deadline: Fri 8/28/2026

UC San Diego values and welcomes people from all backgrounds.

UCSD Layoff from Career Appointment: Apply by 8/18/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

Applies professional concepts to conduct analytical studies and projects of moderate scope and complexity in support of a federally sponsored research program. Under general supervision, the Program Coordinator provides analytical and administrative support for a complex, multi-year ARPA-H research initiative by collecting, organizing, and synthesizing program information to support project planning, reporting, and compliance activities.

The incumbent analyzes project data, monitors milestones and deliverables, identifies gaps or issues requiring follow‑up, and prepares reports, summaries, and briefing materials for the Principal Investigator and project stakeholders. Responsibilities include coordinating project meetings, documenting action items and technical progress, maintaining project records, tracking budgets and project metrics, supporting sponsor reporting requirements, and assisting with the development of presentations and other program materials.

The incumbent applies professional judgment, established policies, and analytical techniques to support effective program administration, facilitate communication among internal and external collaborators, and contribute to the successful execution of project objectives.

QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience in engineering / training. Prior experience managing engineering teams is preferred.
• Demonstrates ability to analyze, research and synthesize large amounts of data with strong attention to detail. Skill in independently researching, compiling, organizing, interpreting and selecting data and materials from various sources.
• Ability to accurately interpret and implement policies and procedures and effectively communicate and disseminate information.
• Compiles data to prepare regular and ad hoc reports that present information such as the status of funds, expenditures, and encumbrances.
• Demonstrated ability to develop clear, concise, and accurate reports andrecommendations for Principal Investigators and other stakeholders.
• Working knowledge of common organization- or research‑specific and other computer application programs.
• Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Proficient in ability to use discretion and maintain all confidentiality.
• Demonstrates ability to use sound judgement in responding to issues and concerns.
• Proficient in ability to multi‑task with demanding timeframes.
• Working knowledge of applicable policy analysis techniques.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace